Sprint week at work, gym classes, recurring monthly meetings, and doctor appointments.
You're most likely here because you know something is about to fall through the cracks because of the chaotic schedule. But your world can get a lot better with calendar software that let you take control of your daily schedule.
Whether you're looking to automate recurring meetings, set time aside for doctor appointments, or create focus time slots on your calendars, these calendar apps have got you covered.
If you're ready to take the digital calendar plunge and become better at time management, check out the options.
A calendar app helps with you meeting scheduling, setting collaborative calendars, creating appointments, and offers customizable viewing options. Below are the 10 best calendar apps from G2’s Spring 2024 Grid® Report.
Google Calendar is one of many Google Workspace tools existing to bring organization and ease of communication to business scheduling. Google Calendar is available to anyone with a Gmail email address. It allows users to create and share events, invite colleagues and prospects to meetings, and create shared calendars between teams.
This product also offers event reminders so users are never overlooking an interview or professional phone call. Users can also publish their calendars online for greater accessibility. Google Calendar also integrates with other tools such as Zoom Workplace, which is helpful in getting external contacts to call the right number at the right time.
“The absolute best thing about Google Workspace is how it keeps everything connected and in one place. I can bounce between Gmail, Calendar, and Drive without ever feeling lost. Being able to create a document directly from an email thread or instantly schedule a meeting based on a conversation is a huge time-saver.
Of course, the real-time collaboration is a game-changer. Working with teammates or clients on documents simultaneously, seeing their edits as they happen, and leaving comments for discussion – it makes projects so much smoother.
I also appreciate that Google Workspace is cloud-based. I can access my files and emails from my laptop, phone, or even a borrowed computer if I need to. That kind of flexibility is essential for how I work.”
- Google Workspace Review, Tytus J.
“There really isn't anything negative I can think of on Google Workspace.”
- Google Workspace Review, Chandler R.
Microsoft Outlook is an email management tool that has an accompanying calendar feature. With this in mind, users can easily navigate from email discussions to their calendars, quickly recording meeting dates and other obligations.
Outlook lets you share calendars with clients or colleagues, making important dates accessible and visible to those whom you give permission. It is accessible on iOS, Android or Windows devices and can even work on MacBooks.
“We can't imagine to start the day without opening outlook. Emails, calendar, contacts, meetings everything in one app. The best thing is even if Outlook gets closed for some reasons, my previously opened emails open back when I reopen it. Integration with other Microsoft applications is very also smooth.”
- Microsoft Outlook Review, Vijay Kumar T.
“I have noticed that the sync with Gmail Calendar doesn't work perfectly. Sometimes they don't show on my calendar and thus my email integration shows both Outlook and Gmail calendar invites. Also, strangely with the Gmail integration, the sent folder shows duplicates for every single email sent. I can't figure out what is happening.”
- Microsoft Outlook Review, Breanna R.
Calendly is a cloud-based calendar that helps individuals and teams alike in automating tasks throughout the meeting lifecycle. This calendar app allows users to share their availability in real time, send meeting reminders and follow-ups, and automate meeting scheduling tasks. Calendly also integrates with different tools and platforms, including LinkedIn, Gmail, and Slack, to help you stay on top of things.
“I love the ability to set up an event using multiple ways to meet and create very specific questions to help my clients narrow down what they would like to discuss. The workflow process is important for me as a small business owner. So, integration with different calendars and Zoom is very helpful and makes keeping track of meetings easy. I've already helped several clients and/or colleagues streamline their booking process just by getting them set up with Calendly!"
- Calendly Review, Dana H.
“I missed the ability to create a calendar shared with other team members. Without the round robin feature, appointments are distributed evenly across team members. All team members can join any call, and the availability will be a sum of free slots from all team members. I hope Calendly team can validate this use case, and perhaps have a feature for it.”
- Calendly Review, Mike R.
iCal, popularly known as iCloud Calendar, is a free calendar app available to iOS users. Windows users can also access iCal if they have an @icloud.com email address. The app lets you sync calendar events with locations, offers a clean user interface, and ensures seamless integration across Apple devices.
“I love how iCal talks to Apple Maps. Whenever you add an event to your calendar along with a location, calendar and maps automatically sync up. You can see your next destination on the map within the iCal app. I love this because I don't have to separately open the map and plug in my destinations."
- iCal Review, Erika F.
“It is not simple to subscribe to external calendars but it is possible.”
- iCal Review, Brett L.
Zoho Mail packs many features, including email hosting, calendar, contacts, and task management. The calendar feature lets you unify all calendars in a single place, integrate with other Zoho apps, and categorize events into multiple calendars. You can also create public calendars and embed them online for your audiences.
“Zoho Mail makes it easy to use because its interface resembles that of Google Mail, but with more features, such as notes, tasks, calendar, etc. I'm currently using Zoho Mail as email client and I have no issues whatsoever."
- Zoho Mail Review, Timmyleh P.
“Some of the advanced features are a little bit complicated. Hence, a new user will definitely need some guidance for using them. Also, the response turnaround time for queries can be a little late than expected.”
- Zoho Mail Review, Ankur G.
Chili Piper is a business scheduling tool that organizations use to qualify, route, and schedule leads from different sources, including review sites like G2, marketing campaigns, and cold calls. You can also use Chilli Piper to route leads to reps and handoff prospects throughout different sales stages. It also lets you book meetings with one-click scheduling.
“It is easy to set up and use. I was able to set up several meeting types within a few minutes. If you need to make changes, it is intuitive to figure out the platform."
- Chili Piper Review, Stephanie H.
“Chili Piper does not always correctly reflect time zone changes when booking in advance, which may lead to confusion and stress around time changes, especially when booking with international customers.”
- Chili Piper Review, Sarah J.
Reclaim.ai is an AI-powered calendar app that lets you optimize schedules for improved productivity and collaboration. It lets you defend focus time, optimize meetings across teams, and improve work-life balance. Reclaim.ai also features time tracking analytics to help you optimize your workweek.
“I have multiple projects, recurring tasks, and very limited hours every other week because of parenting. Reclaim.ai allows me to set up schedules that take those things into account, adjust according to what I finish early or need more time for, and make room for my appointments for my business. It's amazing."
- Reclaim.ai Review, Andrea C.
“It was kind of hard to set up with Jira. Once I got it working, it is okay. It is a bit slow to sync and schedule tasks from Jira too and sometimes takes multiple tries.”
- Reclaim.ai Review, Heather Y.
Sessions is an AI-powered platform that simplifies video conferencing, calendar scheduling, and workshop organization with an all-in-one meeting stack. It lets you create interactive agendas, facilitate real-time collaboration, and create meeting summaries with an AI meeting assistant.
“Sessions is a great alternative to Zoom and even better with the scheduler included. It's very easy to setup and use, having 1:1 meetings or presentations with slides ready in just a few clicks. Webinars are also easy to setup, with custom landing pages and meeting agendas. The meeting scheduler successfully replaces Calendly. I can setup intake forms before the meetings or follow-up emails after the sessions. I like to have all the tools in a single app."
- Sessions Review, Alina P.
“One notable downside is the limited integration with third-party apps. While Sessions excels in providing a secure environment, its compatibility with other productivity tools is somewhat restricted. This could pose challenges for users who rely on a diverse set of applications for their workflow.”
- Sessions Review, Darius D.
Spike offers a unified communication platform that allows you to bring together chats, channels, email, and calendars in a single place. You can also merge existing calendars from Google Calendar, iCal, and Microsoft Outlook using Spike. Besides letting you RSVP to meetings in one click, Spike makes it easier for you to view upcoming meetings right from your feed.
“Right from emails to messages to your to-do lists to your calendar activities, we have everything in one place."
- Spike Review, Nikita s.
“I would love to better Calendar & signature integrations. The ability to create out of office and also calendar invites seamlessly within spike will be a welcome addition."
- Spike Review, Jagadeesh V.
Teamup Calendar is a calendar application that groups can use to organize teams, schedule jobs, share calendars, and manage availabilities. Besides offering a single view of calendars, it also lets you create schedulers, tables, and lists for visualizing calendar data.
“I use it for everything, including personal daily tasks, teaching schedule, and room booking. I love the sharing capabilities as well as the permission levels on each calendar. And to top it all off, it integrated with my Notion pages as well."
- Teamup Calendar Review, Angela T.
“While I understand the need to clear data, I had to refer to our TeamUp calendar content dating back more than a year, to find it had been erased."
- Teamup Calendar Review, Alex B.
Gone are the days of “penciling people in” and forgetting a day’s worth of activities because a daybook was left at the gym. Best calendar apps allow people to keep their schedules on the devices they’re already looking at most hours of the day. These calendar tools go beyond the standard functions of a planner as well.
Out of your price range? Learn more about some of the free calendar tools on the market.
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