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4 Nonprofit Tech Tips for Better Donor Management

November 8, 2019

As a nonprofit professional, you've likely researched effective donor management strategies extensively. 

In fact, you may already leverage a couple of different technologies to help you streamline the process. But are you using your donor management technology to its fullest potential?

There are a number of donor-specific platforms on the market that can help your management strategy. Plus, some software will even give you powerful insights into creating surefire asks and retaining donors. Even if you’ve already invested in a few different tools, there are ways to ensure your team doesn’t overlook useful features. 

Leveraging nonprofit tech for donor management

Donors are the reason your nonprofit can continue working towards its mission. Don’t let them fall by the wayside—instead, develop your relationships with them by leveraging technology. They’ll become more involved and feel as though their support matters to the organization. 

Whether you’re learning how to start a nonprofit or you’re just revamping your current strategy, throwing technology into the mix can majorly enhance your donor management skills. If you’re ready to boost your donor management tech skills, let’s get started!

1. Create an appealing, navigable donation page

For a nonprofit supporter to fall under the donor category, they have to make a contribution. When enticing them to make a gift, you need to create a straightforward, engaging process, both online and offline. 

At some point, supporters will likely come across your donation page. After all, most gifts are made online. Filling out this form is the last step in the donation process, so you don’t want to lose them here. To design an engaging, navigable donation page, do the following:

  • Optimize it for mobile users. Mobile users likely make up a major portion of your donor base. With a growing dependence on technology, mobile-optimized donation pages are more important than ever. Make sure your page has quick load times, avoid pop-ups, and keep input fields to a minimum.
  • Brand it to your organization. Every page on your website should be branded to your organization via colors, graphics, etc. Otherwise, users might think they’ve somehow ended up on another website, making them feel unsafe and deterring them from making a donation.
  • Include suggested giving amounts. Suggested donations can show users what others are giving, giving them an idea of how much they should donate. Plus, they may be motivated to contribute more than what they originally intended.
  • Don’t overload it with unnecessary fields. If your donation form takes more than a few minutes to fill out, it’s too long. Eliminate excess fields and leave it to the basics (e.g. full name, donation amount, payment information, etc.). Any unnecessary questions in your form should be saved until after they hit submit.

Remember to include some type of authentication. If donors don’t know if their private payment information is safe, they’ll likely back out, leaving you without the funds you need. If your technology doesn’t include all of these vital features, it may be time to make the switch. Otherwise, you’ll never secure enough donation revenue. 

Do everything you can to create a safe, visually appealing donation page. That way, donors hit submit without thinking twice. A streamlined donation experience is a necessary foundation of long-term relationships with donors.

2. Organize donor data in a secure CRM system 

Once you’ve secured donations, it’s time to organize your vital donor data. As your supporter base grows, doing this by hand becomes impossible. Not only will it waste team members’ time, but it won’t be nearly as organized or secure as it could be.

Instead, choose a comprehensive nonprofit CRM system that integrates with your existing software. This way, it’ll be a one-and-done deal. You won’t have to worry about transferring your donor data to each of your systems when your CRM does it for you.

Find the best Nonprofit CRM Software on the market. Explore Now, Free →

Once a donor submits a donation online, the information they provide should be reported to your system. Each donor should have their own profile, comprised of, at a minimum, these data points. 


Mailing address

Contact information

Preferred means of contact

Best of all, your CRM shows you a quick snapshot of donors’ activity, showing how well your fundraising tactics are doing and what areas need improvement. From here, you can conduct prospect research, reach out to potential major donors, and secure more donations.

Conduct prospect research 

While it’s important to track donor basics, you’ll also want to go a bit more in-depth when gathering data. You’ll need to track the following aspects of your prospects. 

  • Online and offline donations to your nonprofit
  • Financial data such as gifts made to your nonprofit and other nonprofits
  • Biographical data such as age, gender, education, etc
  • Donation frequency to know when to engage individual donors
  • Affinity to give so you know why donors support your cause

Prospect research, simplified by technology, is the process of gathering all this information. It gives you powerful insights into who your donors are, why they give, and the best times to engage with them.

Typically, CRMs don’t come with a donor prospect research tool already equipped. There are plenty on the market though, so look for one that can integrate with your database. That way, you don’t have to worry about transferring data to a new system.

See the Highest-Rated Donor Prospect Research Software, Free →

Once your team has gathered this data, don’t just let it sit there with no purpose—use it to personalize your asks. Your donors will know your organization truly cares for them if you take the time to get to know them.

Remember, donors won’t want to share their personal info with you if it’s not protected. Make sure to stay up-to-date on nonprofit data security best practices.

Donor data gives you powerful insight into who your donors are and how to engage them. Use a CRM that organizes this data, so you don’t have to do it by hand. Then, conduct prospect research to learn even more about donors.

3. Leverage software in your social fundraising efforts 

Social fundraising, specifically peer-to-peer campaigning, is a great way to involve all of your supporters. It can take your fundraising strategy to the next level—if most of your supporters live online, an online campaign can create a substantial jump in revenue.

When recruiting volunteer fundraisers, start with your supporter base. This means your donors and volunteers. Peer-to-peer fundraising engages donors on a whole new level. It enables them to become more involved, rather than simply asking them to fill out a donation form. By getting their hands dirty and raising the money themselves, donors will feel more connected to your cause, boosting your donor retention rate.

While social fundraising may seem simple, it takes more than just creating and sharing a crowdfunding page. From planning the campaign to building pages to keeping volunteer fundraisers motivated, there’s a lot that goes into it.

Thankfully, there’s dedicated fundraising software that streamlines and quickens the process, so you can get back to what matters: securing donations and fulfilling your mission. Boost your donor involvement through social fundraising technology with the following tips:

  • Enable customizable pages so that donors can easily get involved
  • Create shareable posts so donors can spread the word about your campaign.
  • Encourage donors to share powerful stories that connect them to your cause.

See the Easiest-to-Use Fundraising Software →

Motivate donors with gamification  

Your donors may be engaged with your campaign, but are they motivated as much as they can be? Develop a competitive spirit among your volunteer fundraisers—when planning your next peer-to-peer campaign, experiment with these gamification tools:

  • A fundraising thermometer to show overall progress toward your goal
  • Badges for major milestones that appear on volunteer fundraisers’ profiles
  • Leaderboards to encourage everyone to step up their game

Gamification motivates your donors and encourages them to do more for your organization (and have a little fun in the process).

TIP: Peer-to-peer fundraising is a great way to involve your donors and make them feel more vital to your cause. Take it a step further by incorporating gamification tools to make them more invested. 

See the Easiest-to-Use Gamification Software →

4. Incorporate giving tech to motivate donors 

If you’ve been in the nonprofit sector for a while, you’ve likely encountered corporate giving. If not, you’re missing out on a huge revenue and retention opportunity.

Essentially, corporate giving is a type of charitable giving—a way for companies to give back to their communities by supporting local nonprofits. It’s part of the corporate social responsibility (CSR) phenomenon. Companies practice CSR through matching gifts, volunteer grants, and fundraising matches among various other programs.

In terms of donors, matching gifts are a goldmine and can majorly enhance the donor experience. When a donor is eligible for a match through their company’s giving program, their employer will double (or sometimes even triple) the gift.

In order to properly leverage matching gifts in your donor management strategy, your team will need to become fluent in corporate giving practices. Then, you’ll need to invest in technology to help you pinpoint these opportunities.

For instance, a matching gift database will help you do the following: 

Locate and engage with match-eligible donors
Keep up with where they are in the match process 
Show you all available guidelines for major area employers
Provide you with companies’ matching gift forms and instructions

Some databases will show you all the same information for volunteer grants, too. In other words, you can increase your volunteer retention in addition to donor retention. Then, by combining your knowledge of donors’ match-eligibility with prospect research data, you can create a personalized ask that’s sure to provoke a positive response.

Think of it this way: why wouldn’t donors want to multiply their gifts without reaching back into their own pockets? Not only will you receive more donation revenue, but donors will feel like they’re making more of an impact on your cause.

Corporate giving engages donors on a whole other level. Use nonprofit software to pinpoint these CSR opportunities and increase donors’ impact.

Watch your donor engagement skyrocket

Donors are the whole reason nonprofits can continue working toward their missions, so treat them as such. While you can enhance the donor management process offline, you’ll only get so far without technology.

To truly capture donors’ attention, leverage nonprofit software to create a well-designed donation page, use a CRM to organize vital donor data, host peer-to-peer fundraisers, and utilize corporate giving technology.

Find the best Nonprofit software on the market. Discover Now, Free →

4 Nonprofit Tech Tips for Better Donor Management Technology can enhance your nonprofit donor management strategy, but only if you’re using it to its fullest potential. Try these effective tech tips for donor management.
John Killoran John Killoran is an inventor, entrepreneur, and the Chairman of Clover Leaf Solutions, a national lab services company. He currently leads Clover Leaf’s investment in Snowball Fundraising, an online fundraising platform for nonprofit organizations. Snowball was one of John’s first public innovations; it’s a fundraising platform that offers text-to-give, online giving, events, and peer-to-peer fundraising tools for nonprofits. By making giving simple, Snowball increases the donations that these organizations can raise online. The Snowball effect is real! John founded Snowball in 2011. Now, it serves over 7,000 nonprofits and is the #1 nonprofit fundraising platform.

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