Getting my offer to work at G2 was one of the biggest reliefs I’ve had in my career. However, it also provided a unique challenge that I’ve never experienced up until that point.
While waiting to hear back about my job offer to work here, I was also involved in the interview process with a company I considered my backup option. Thankfully, I received offers from both companies I found through job search sites. Unfortunately, that meant I had to decline the job offer for another company who I was also incredibly interested in.
The task of turning down an offer can sometimes make you feel like you’re damaging your reputation, but with a little poise, you can decline a job offer politely and professionally. Let’s get into the best way to tackle this while reducing any unnecessary anxiety throughout the situation.
How to reject a job offer
- Show your appreciation to the hirer
- Be timely with your response
- Provide reasoning
- Offer to continue contact
- Maintain a positive tone
Feel free to skip ahead to an email template to help you turn down a job offer.
How to decline a job offer
Whether you have another job offer you want to accept instead, had trouble negotiating a salary, or ultimately just want to stay where you are, there are a few important factors of a job offer rejection to keep in mind. Declining a job offer is very similar to how to decline an interview. Here’s where to start when you get the call or email regarding your offer:
Show your appreciation
Before even giving an answer to your contact at the company, you should express your gratitude for being offered the position. By now, you’ve likely gone through a couple of interview process or discussions with the company. They have put forth time and resources in determining whether you’re a good fit and you don’t want that to go unrecognized. This also serves to show friendliness and goodwill to the company.
"Dear [Hiring Manager's Name],
Thank you again for taking the time to meet with me last week. I was particularly impressed by [Specific aspect of the company or interview]. I appreciate you considering me for the [Position] role."
Be timely
You should aim to send your response almost as soon as you make your final decision. This again is done to show respect to the people you have been communicating with at the company. The sooner you inform them that you are declining a job offer, the sooner they can extend the offer to another candidate.
"Thank you for offering me the [Position] position. I'm excited about the opportunity. I'd like to take some time to carefully consider this offer. Could I let you know my decision by [Date]?"
Provide reasoning
While it’s not absolutely necessary that you provide an excuse for declining a job offer, failing to do so can make you seem deceitful. Rejecting a job offer is almost like breaking up with a company. After interviewing and expressing interest, pulling out of the conversation can leave the hirer feeling rejected. A simple explanation stating that you’ve decided to go in a different direction or that the company’s culture no longer seems like a good fit should suffice.
"While I'm grateful for the opportunity, I've accepted another position that better aligns with my current career trajectory and long-term goals."
Offer to continue contact
Extending an offer to keep in touch with the contacts you’ve made at the company ensures that you are ending the discussion on good terms. It never hurts to grow your network, especially with people who are familiar with your work and consider you a qualified member of the industry.
These connections may benefit you further through your career, so offering to keep contact really can solidify a positive professional relationship down the road.
"I wish [Company Name] continued success. I'd be interested in staying updated on future opportunities that may align with my career goals."
Maintain a positive tone
When declining a job offer, it's crucial to maintain a positive and professional tone. Even if you're not accepting the position, it's important to leave a positive impression on the company. Avoid using negative language or expressing disappointment. Instead, focus on expressing gratitude for the opportunity and highlighting the positive aspects of the company or the job that you found appealing. Remember, a positive tone can help preserve your professional reputation and may even open doors for future opportunities.
"Thank you again for considering me for the [Position] role. I wish you all the best in your search for a suitable candidate."
Declining a job offer email template
Hello [contact’s name],
I want to first and foremost thank you for extending the offer to join the [company name] team as a [job role]. While I am very appreciative for the opportunity to progress through the interview process, I have accepted another offer and must decline the offer you have extended.
Though this decision has been difficult, I have enjoyed connecting with you and learning about [company name]. I wish you all the best in hiring another qualified candidate for this role. I hope to keep in touch and cross paths again in the future.
Once again, thank you for the opportunity.
Best wishes,
[your name]
Why turn down a job offer?
According to a Forbes study, 38% of responders reject a job offer if the salary has not been disclosed by the employer.
It makes sense when considering that you typically see the most significant change in compensation when making a job change. If the compensation associated with a change isn’t up to par, there’s likely little incentive to make a job switch.
In addition, it may be very possible that you just don’t see yourself as a fit within the company’s culture. Throughout the interview process, you were likely to get a clearer picture of the company and its values. Failing to connect with the way a company does business is sometimes enough to push qualified candidates away.
How to decline a job offer FAQs
How soon should I respond to a job offer?
It's generally best to respond to a job offer within 24-48 hours. This shows respect for the company's time and avoids unnecessary delays.
Is it okay to decline a job offer without providing reasoning?
Yes, it's perfectly acceptable to decline a job offer without providing a reason. However, if you feel comfortable sharing a reason, it can help maintain a positive relationship with the company.
What if I'm unsure about my decision?
If you're unsure about whether to accept or decline the offer, ask for more time to consider your options. Be specific about how much time you need.
How can I decline a job offer politely but firmly?
Be direct but polite. Clearly state your decision to decline the offer. Avoid using negative language or expressing disappointment. Instead, focus on expressing gratitude and maintaining a positive tone.
How can I prepare for a possible rejection?
- Practice self-care and stress-management techniques.
- Surround yourself with a supportive network of friends and family.
- Focus on your strengths and accomplishments.
- Remember that rejection is a normal part of the job search process.
Don't be afraid to say no
Whatever reason you find yourself declining a job offer, you can now do it with confidence. Remember that if you’ve gotten this far, they want you more than you want them, and you’ll be just fine. Stay calm and collected, and handle yourself with poise.
Be sure to show respect to the company and the people you’ve been in contact with following the process. Choosing to decline an offer is the end of the road for you with this position. It should be noted that turning down a job offer is not a tactic that should be employed to negotiate a better deal.
Even after you land the job, updating your resume is essential. Learn how long should a resume be to get the right career opportunities.
This article was originally published in 2019. It has been updated with new information.
