5 Clever Tips for Sending Email to a Recruiter (+Examples)

August 28, 2019

If you’re like me, your anxiety spikes when hitting send on an email.

Combining this with the constant worry that accompanies a job hunt makes for a dangerous combination. There’s almost nothing more frightening than sending the wrong draft to a recruiter and completely ruining your chances at your dream role.

If you’ve been wondering exactly how to go about sending an email off to a recruiter, worry no longer.

These five tips can help you draft a better email to a recruiter. If you’d like to see some example emails to get you started, feel free to jump ahead. Otherwise, keep reading to see exactly how these tips can help you write a more professional email.

Sending email to a recruiter

It’s important that your email is as personalized as possible. No recruiter wants to see a generic cold call email in their inbox. It shows that the candidate didn’t care enough to do research into the company or role they’re inquiring about.

5 tips for emailing recruiters

If you want to ensure a positive response from the recruiter you’re emailing and move further through the talent acquisition funnel, keep these tips in mind.

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1. Keep it concise

Recruiters are often stretched between lots of duties and typically have little time to review each and every applicant – even with resume parsing tools. It’s usually difficult for them to edge out time for a “quick chat,” so the more information you can provide in the least amount of time is ideal.

Quick and concise messages show that you respect the recruiter’s time, and you’re more likely to receive a response rather than put into the “answer later” folder, never to be seen again.

2. Write with purpose

There’s almost nothing more annoying than vague requests that only benefit you. Avoid the typical requests like, “Do you know anything about this role?” or “What available openings do you have?” These questions are typically wastes of the recruiter’s time and can typically be answered on the company’s career page or job listings.

Explain your specific purpose when reaching out other than just that you’re seeking a job. Learning about the company culture, requesting an introduction to someone else at the company, or asking for feedback on your application materials are all valid reasons to reach out to a recruiter.

Related reading: Catch a recruiter’s attention by learning how to write a cover letter that cuts through the noise.

3. Catch more flies with honey

Remember that you’re the one making a request in this power dynamic. A recruiter’s opinion of you as a candidate and as a person can mean all the difference when it comes to a job offer.

Staying respectful with your tone and requests shows that you’re likely a pleasant person to work with.

4. Make it easy to respond

You shouldn’t write your email with the expectation of receiving a job offer right away. Start with an introduction and a small request. Start with simple “yes or no” questions that a recruiter can answer as quickly and easily as possible rather than questions that elicit a long response. As the conversation develops, you can dive into deeper questions and requests.

5. Have an out

At some point during the email process, it’s possible that you realize the job isn’t the right fit for you. Don’t come across as too desperate or that you’re dedicating all of your job hunt efforts to one company.

By making it seem like you have other options on the table (even if you don’t), you’re setting yourself up for a stronger position to negotiate from down the road.

Related reading: Get out of a sticky situation by learning how to decline an interview without looking like a jerk.

Example recruiter emails

These email examples take all the tips from earlier and combine them into emails for different situations you might encounter in your job hunt. Use them as inspiration going forward, but remember to customize your emails as much as possible.

Cold call email

Cold Call Recruitment Email Template

Follow up email

Follow Up Email Template

Referral email

Referral recruiter email template

As you progress into the interview process, you may find it beneficial to familiarize yourself with these common interview questions and ways to answer them.

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