I Tried 6 Best Fleet Management Providers in 2025: My Review

Are you over the moon when your Uber ride arrives on time? Me too. In my last 28 years of existence, I have never had a compromised experience with my preferred cab rental services. But the caravan doesn't just stop at timely pickups. 

Any business, particularly in the logistics or transportation industry, needs dedicated fleet management software to oversee vehicle operations in various parts of the globe.

Their backend teams utilize fleet management software to route expert drivers, run vehicle service operations, navigate safe routes, and ensure timely dispatches or deliveries.

Intrigued by the effort and grit of backend fleet managers, I decided to explore 6 best fleet management software and features like GPS tracking, driver assignment, distance calculation, and so on to assist these businesses in optimizing their transportation and delivery processes. 

6 best fleet management software I tested

As intrigued as I was to learn about how companies manage their logistics and transportation workflows, I was dazed to see that fleet management software provides granular vehicle controls, navigational maps, and service contracts for the fleet of cars, bikes, or other modes of transportation to keep the inner machinery working and give it a facelift to promote branding.

Not only that, but I had an aerial and satellite view of vehicles moving in certain demographics, continuous driver updates, and liaison with fuel stations to keep the vehicle in motion without any obstruction or stoppage.

Having a time frame for evaluation also empowered me to check additional ways of ensuring vehicle optimization, such as appointing a zonal supervisor and warehousing facilities in zones. Having real-time updates of vehicle condition, driving style and mileage are all crucial lynchpins to ensure that your fleet is traversing smoothly across your destinations and drivers are taking good care ofthe loaded goods and car machinery. 

What makes fleet management software worth it: my opinion

Other than maintaining vehicle operations and ensuring fuel efficiency, a fleet management tool also needs to provide services like accident prevention, warehouse management, and passenger safety to channel beyond the conventions of traditional fleet management and improve the perception of the brand.

In my view, I chronicled some must-have features that you should definitely tick off as you hit the market with your research process:

• Real-time GPS tracking and telematics: I always recommend looking for a fleet management system that provides live GPS tracking and telematics data. This ensures that you can monitor vehicle locations, driver behavior, and trip progress in real time. Advanced telematics should also include engine diagnostics, fuel usage insights, and predictive maintenance alerts to help you reduce downtime and optimize existing routes. 
• Automated maintenance scheduling and predictive analytics: I also prioritized systems that offered automated maintenance scheduling with predictive analytics. This allows the software to analyze vehicle performance data and alert you before a breakdown happens. Predictive maintenance extends vehicle lifespan and prevents costly repairs, saving you time and money and getting the most service out of your assets. 
• AI-powered route optimization and dispatching: Another crucial feature that I attentively evaluated was AI-powered optimization, which is a notch above basic navigational guidance or route planning. I ensured that the software leverages AI and machine learning for dynamic, real-time route optimization. The system needs to factor in weather data, traffic conditions, and fuel efficiency to provide the most timely dispatching workflow. 
• Comprehensive compliance and ELD integration: Compliance is non-negotiable for me, no matter which software I evaluate. I ensured that the fleet management tools listed below are compliant with regulations like the electronic logic device (ELD) mandate, driver vehicle inspection reports (DVIR), and the International Fuel Tax Agreement (IFTA). A great fleet management system should automate logging and reporting to keep you compliant while reducing administrative workload. 
• Advanced fuel management and cost tracking: I had to consider fuel charge management as a key feature as it can prove really costly for businesses. It is vital to have a software solution that provides real-time fuel consumption tracking, driver fuel efficiency scores, and automated expense reports. Other valuable features are integration with fuel cards or alerts for fuel thefts.
• Robust API and third-party integrations: Since these tools are part of a larger logistics workflow, I looked for robust API and third-party integrations to add more flexibility and scalability. These tools seamlessly integrate with your ERP, accounting systems, telematics providers, and other apps like fuel management systems, HR software, and even customer management tools. 

My evaluation isn't just limited to one mode of transportation or dispatching process. It is a combination of listing various features for other industries who want to optimize and supervise their fleets more effectively. 

Out of the 40 fleet management tools I initially acknowledged, I shortlisted 6 that are perfect solutions to manage, automate, and digitize fleet management. 

This list below contains genuine reviews from the game engine category page. To be included in this category, software must:

• Manage inventory of vehicles and equipment 
• Dispatch vehicles and optimize driving routes
• Provide vehicle tracking with telematics
• Enable in-app communication and updates
• Include features for fleet maintenance
• Monitor or optimize fuel consumption
• Track employee progress or overall performance

*This data was pulled from G2 in 2025. Some reviews may have been edited for clarity.  

1. Samsara 

Samsara is an effective fleet management solution that provides services like vehicle tracking, preventive maintenance, and fuel monitoring to oversee your logistical operations and order shipment processes. 

The first thing that stood out to me was the easy and intuitive user interface. The platform is user-friendly, and whether I am tracking vehicles in real-time or pulling up reports, everything is just a few clicks away.

It was also seamless to set up GPS tracking and navigation workflows. They're accurate and fast and let me keep tabs on every vehicle in the fleet with precision.

Its GPS also proved incredibly useful for ensuring that drivers stay on route and cutting down unnecessary mileage, which is great for fuel costs. 

Safety is another feature that makes Samsara stand out from other competitors. The dash camera really improves the security factor. It provides crystal-clear video footage that can be pulled up anytime. Whether it is for training purposes or verifying what actually happened in an accident, having that video evidence is invaluable.

Plus, the system can detect harsh braking, acceleration, or even distracted driving, making it easier to coach drivers and improve fleet safety.

I also loved how Samsara integrates with other platforms. Whether it is payroll, maintenance software, or compliance tracking, the integrations make my life so much easier. 

That being said, the tool does have some flaws. There are occasional delays when pulling up video footage, which can be frustrating when I need it quickly.

There were also some connectivity issues, although nothing major. And Samsara is not cheap. If you are looking to streamline your vehicle routes and manage your fleet on a tighter budget, Samsara might be a bit of a jump.

Overall, Samsara is a robust and agile fleet management and mileage tracking solution that optimizes your logistics budgets smartly.

What I dislike about Samsara:

• I feel like phone support is lacking a little as I was put on hold for a long time and didn't receive a satisfactory resolution for my query. 
• While AI does a great job detecting driver behaviors, I feel it needs to be improved further for more accurate AI-based detection. 

What do G2 users dislike about Samsara:

"If I could change one thing about Samsara that I am not comfortable with, it would have to be knowing the exact location of the leak when something leaks in the internal parts of the trucks. I would like a more in-depth view of the issues. Also, when going back in days, the mileage stays the current day. This is something that would be helpful to DOT companies that need help with IFTA mileage gains."

- Samsara Review, Arjun P.

2. Motive

Motive is an end-to-end fleet management and trucking application that allows you to monitor your vehicles, assets, equipment, and other order carriers in a centralized platform and scale operational growth.

Right from the start, the installation of Motive was a breeze. I didn't need an advanced technical background to set it up. The configuration process was straightforward, and I had everything running smoothly in no time.

I also noticed how intuitive and responsive the user interface was. I can easily check fault codes, monitor the fleet's health, and track driver behavior all in one place.

Motive also integrates with Fleetio, which is a huge plus since I was already using it for vehicle maintenance tracking to have a bird's eye view of all fleet operations. 

Another reason I rely on motive is compliance tracking. Having access to driver logs under the compliance tab gave me transparency on the driver's performance. 

When it comes to driver safety, Motive goes to extra lengths to ensure that. Driver coaching and safety help identify risky behaviors, and our fleet has actually improved its overall driving habits and patterns due to timely alerts and feedback.

Having said that, Motive can improve in some areas in the future. The fleet view filtering options could be better, and I wish there were easier ways to group vehicles and customize our view.

Also, ELD connectivity issues crop up occasionally, which can be frustrating when a mobile device loses connection. While the real-time tracking is mostly reliable, I have noticed slight lags here and there, which can be a little inconvenient. 

Another grip is the hardware size; the telematics device itself is a bit bulky, and installing it under the dash in smaller vehicles can be tricky.

According to a few G2 reviewers, there have also been a few log freezing issues where the system mistakenly shows a driver as continuously driving, which can be a little annoying to correct constantly.

Having said that, Motive is a fast, reliable, and adaptive system that coordinates fleet movements and ensures top-notch security for driver personnel.

What I dislike about Motive:

• Based on my understanding, whenever I set out to create a new process or device workflow for a particular fleet, there was a lot of back and forth with customer service team and they didn't prioritize the resolution. 
• While Motive helps with daily operations, switching between devices can be a little clunky, sometimes leading to extra inspections and log errors. It would be better to have a more in-depth driver scorecard. 

What do G2 users dislike about Motive:

"We seem to change reps way too often. It would be nice to build a relationship with one person. It makes you a bit shy to do so when you know it is only a matter of time before that person is gone and you are on to the next rep. The AI Dashcam has a video quality issue. The tape that is used on the bracket is so strong it does not come off when replacing a windshield or when a driver leaves. We have been waiting for over a month for replacement brackets and have not seen anything yet. I have emailed several times and have not seen anything other than "they were sent."
- Motive Review, Ronald J. 

3. Lytx

Lytx provides customizable services to businesses and partners, such as risk detection, driver behavior tracking, vehicle performance, and fuel management. It also integrates AI/ML-based risk detection to reduce the scope of incidents or hazards.

One of the biggest differentiators for me was driver behavior analysis. Lytx doesn't just track where a vehicle is; it also keeps tabs on how it is being driven. It offers a granular analysis of the driver's speed, odometer reading, fuel consumption, and so on.

And the best part? It automatically generates alerts and reports, so I don't have to sift through data manually. The insights it provides have actually improved safety records in the fleet I am responsible for managing.

The coaching tools are a massive add-on for the driver to take care of the vehicle and move on the road carefully. The Lytx Driver App makes it super easy to provide feedback to the drivers without getting too intensive or frustrated. 

However, Lytx can surely aim for better efficiency in the future. G2 reviewers noticed that the cameras are not always a hit, as they sometimes pick up wrong signs. It is not a dealbreaker, but it is definitely something that should be kept in mind.

Also, not all drivers are thrilled about being monitored, especially at first. There was a little pushback and resistance when we first implemented it, but over time, most of them realized that it actually helps them drive better and prevent mishaps.

G2 reviews suggest that there are also some issues in the installation process. If you replace the windshield, getting the camera reinstalled properly is a challenge. While customer support is generally good, escalating an issue to Tier 3 support does take longer than expected.

Overall, Lytx is pivotal in keeping track of your vehicle routes, building efficient navigation workflows, and allowing transparency into driver operations.

What I dislike about Lytx:

• Lytx has been helpful, though the cameras sometimes are sensitive to glare, dirt and windshield obstructions, occasionally causing false alerts for me.
• Sometimes the algorithms are too sensitive, triggering the events that haven't occured or citing inaccurate distraction warnings when there is no distraction as such.

What do G2 users dislike about Lytx:

"The only issue we've had consistently is the cameras speaking "lens obstruction" throughout the entire day. It seems to have been fixed; they are sensitive to dirt even on the windshield, rain, and sun strips at the top of the windshield."

- Lytx Review, Sarah S.

4. Azuga Fleet

Azuga Fleet is an end-to-end vehicle tracking and management solution that provides granular control over vehicle maintenance, driver management, and dispatching via safe transportation.

I can see exactly where my vehicles are in real-time, which has saved me countless hours of back-and-forth with my drivers. I also appreciate the availability of a fleet dashboard, which gives me a clear breakdown of trip history, fuel usage, and even safety metrics. 

Another win for me is accuracy. I have tried other fleet management solutions before, but Azuga does a great job at pinpointing machine locations with precision. 

I also want to point out the fleet app, which lets me track my drivers and monitor their routes easily. I can monitor driver behavior in real-time and receive alerts for drivers who speed, apply brakes too hard, or accelerate aggressively to prevent accidents.

As I scan through G2 reviews for Azuga Fleet, I notice a few downsides, too. Reviews suggest that the UI can be frustratingly laggy at times, and I have noticed some inaccuracies in data. It gets really annoying when precision is critical and cannot be compromised. 

While useful, the reporting feature still needs work. It'd be great if they improve it so I wouldn't have to dig through so much data just to find what I need.

Customer support is a hit or miss for me.  While I don't need to reach out often, but when I do, the response time isn't always great. It sometimes feels like my concerns aren't taken seriously, which is frustrating when I am dealing with urgent fleet issues.

While the GPS tracking is solid, I wish it updated a bit faster. It feels like I have been waiting for real-time locations forever when I need quick answers or directions that the fleet vehicle needs to follow. 

Overall, Azuga Fleet is a flexible and inter-territorial vehicle management solution that covers the network range of navigational routes and monitors passenger activities securely.

What I dislike about Azuga Fleet

• I’ve noticed that Azuga devices are pretty sensitive. If any wire gets kicked loose, it becomes a little difficult to keep track of driving time and route.
• I had some issues with real-time reporting, as it was confusing to navigate the reports and find the exact tab you wanted to work with. 

What do G2 users dislike about Azuga Fleet :

"The only issue that we have experienced with Azuga is that there is a small learning curve on the admin side. Knowing how to set up admins who are also drivers seemed more counter-intuitive than it maybe should have been. That said, it was a small hurdle and doesn't detract from the value we have received."

- Azuga Fleet Review, Timothy S.

5. Geotab

Geotab offers a combined vehicle and telematics suite for small, medium, and enterprise businesses to run their fleet operations safely and securely. It offers other SaaS-based fleet management services to supervise global procurement strategies. 

What I find the most interesting about Geotab is its real-time tracking abilities. I can pull up historical data in seconds and analyze past driver behaviors to plan my vehicle analysis for the future. 

The Geotab interface is surprisingly easy to use, and my drivers quickly caught on to it. It was also particularly strong in compliance, especially when it comes to hours of service (HOS) tracking for multiple locations that your vehicles are in.

It automates ELD mandates, so I no longer had to stress about whether my fleet logs were up to date. It was also accurate and precise in terms of route optimization. With built-in monitoring tools, I improved the efficiency of my dispatch and planning workflows and the safety of my vehicles.

However, I noticed some visible cracks in the system. I didn't find the reporting system as intuitive as I'd like. Setting up new reports takes up more effort than it should, and I sometimes have to dig through menus to find exactly what I need.

A few G2 reviews suggest that customers struggle with customer service. Sometimes, they are quick and responsive, but other times, the customers themselves have to figure out a resolution.

And the GPS tracking, while generally reliable, can show inaccurate reading if there is a network or server hiccup. I also found that alarm notifications can get a little annoying as they stay for way too long.

Overall, Geotab optimizes driver operations and provides end-to-end coverage in terms of driver tracking, predictive maintenance, fuel management, and compliance to organize your vehicle projects.

What I dislike about Geotab:

• I struggled with navigation and GPS tracking, as they don't work properly if your server is down or you have poor network connectivity. It becomes difficult to keep track of your driver and vehicle. 
• I also didn't find the app features as intutitive as they could be so that I have an idea of on-road routing, driver behaviour or other parameters. 

What do G2 users dislike about Geotab:

"The map and the GPS provided with this software is a little bit cumbersome and even clumsy sometimes. The GPS does not work properly when there is an issue in the server, or the network speed is poor."
- Geotab Review, Gautam P.

6. ClearPathGPS

ClearPathGPS is an easily navigable fleet management suite that offers real-time GPS integration, vehicle performance, driver management, or service inspections to run a smooth fleet network with minimal human intervention. 

The first thing that stood out to me was the user-friendliness and simplified nature of the user interface. I didn't have to spend hours figuring out the interface. Whether I needed to check real-time vehicle locations, pull up detailed reports, or monitor fleet activity, it was all very convenient and seamless.

One of my favorite aspects of ClearPathGPS is real-time tracking. With solid GPS accuracy, I can always see where my vehicles are at any moment.

ClearPathGPS improved the quality of operations, ensured my drivers were on track, and provided risk management for rare delays or detours. I was able to generate customized travel reports on vehicle activity, idle time, and route efficiency to get to the nitty-gritty of every travel journey.

I also appreciate the responsiveness and interactiveness of the customer service team.  They were always quick to respond, super helpful, and genuinely cared about ensuring smooth on-road operations.

While ClearPathGPS offers all the props for fleet management, it can refine some areas of service. The plug-in GPS devices can sometimes be a little finicky, and I have also noticed an occasional lag in tracking updates.

The reporting system, while strong, could use a few more customization options to pull up personalized analytics or tailored data. The pricing can appear a bit higher for more premium plans. I also feel that it wasn't flexible according to my needs.

Overall, ClearPathGPS is a solid vehicle tracking and monitoring solution that gives me clarity on my vehicles' position and route so that I can take necessary action. 

What I dislike about ClearPathGPS:

• It was hard to plug-in GPS as it continously gave errors pop-ups like "unplugged" or "disconnected"  which made tracking a little cumbersome.
• Even though the team is continously working on reports, the reports I pulled out were difficult to read and not user-friendly, according to me.

What do G2 users dislike about ClearPathGPS:

"The only slight issue that we had was trying to find an existing tracker, and there weren't any records of where it was installed."

- ClearPathGPS Review, Carol S. 

Best Fleet Management Software: Frequently Asked Questions (FAQs)

What is the best fleet management software for small businesses?

The best fleet management software for small businesses includes Samsara, Verizon Connect, Reveal, and Fleet Complete. These software programs offer cost-effective GPS tracking, driver behavior tracking, and hours-driven logging to supervise your fleet at any time of the day.

How much do fleet management tools cost?

Fleet management software costs can vary based on features, business size, fleet size, and provider. The ideal cost range for basic plans is $10 to $50 per month, while advanced plans, including AI-driven analytics reports, telematics, or compliance, may range from $50 to $250 per month.

What is the best fleet management software for trucking?

The best fleet management software for trucking includes Motive, Samsara, and Geotab, which offer advanced GPS tracking, ELD compliance, fuel monitoring, and AI-powered safety tools for faster emergency management and incident prevention and recovery of your vehicles in far-flung areas.    

What is the best free fleet management software?

The best fleet management software includes FleetStack, Odoo Fleet, and OpenGTS. These software programs offer features like basic GPS tracking, maintenance scheduling, and fuel management to control your operations free of cost.

How does fleet management software handle multi-location operations ?

The fleet management system supports multi-location operations by allowing fleet managers to configure region-specific compliance rules, like hours of service (HoS) regulations, emissions, standards, and tax reporting. It also maintains toll tax data, local traffic laws, and a digital repository of vehicle registration documentation to enable the smooth movement of your vehicle.

What telematics data points does a fleet management system collect?

This system collects data on engine diagnostics, fuel consumption, tire pressure, battery health, and driving behaviors such as acceleration and braking patterns. It also refers to trip meter readings, engine oil or brake oil checks, gear workability, and other internal details to inform you about the condition of the vehicle.

Can I integrate fleet management software with my CRM or ERP system?

Yes, most fleet management software integrates with existing ERP systems like SAP, Oracle, and Microsoft Dynamics through APIs or built-in connectors for an uninterrupted and direct flow of data exchange.

Dispatch, don't disappoint

From my analysis, it was evident that you must take care of your fleet's fragility and sensitivity to manage it more efficiently and with discipline. By dispatching or dropshipping with your company fleet, you leave an indelible mark on customers and employees and position yourself as a brand that creates seamless global networks and provides quality transportation and logistics.

Factoring in all these concerns when shortlisting and buying software is critical to maintaining a convenient and quality logistic and supply chain process in the future.

Build calculated invoices and analyze road costs with the best expense management software in 2025 to stay within the limits of organizational budgets and back your financial planning.