On a scorching summer day, the office AC broke down. The maintenance team scrambled to find the issue, but without a proper tracking system, they had no record of past repairs or replaced parts.
As a result, it took hours to fix, and in the meantime, productivity plummeted, and everyone struggled in the heat. That got me thinking—how do maintenance teams, facility managers, and manufacturers handling far more critical equipment deal with unexpected breakdowns?
That’s when I started testing computerized maintenance management system (CMMS) software.
I explored G2 reviews, researched various platforms, and tested different CMMS tools to understand their impact. I found that these systems go beyond simple tracking—they optimize asset performance, reduce downtime, and improve overall efficiency.
If you're searching for the best CMMS software solutions, keep reading. I’m sharing insights from my testing experience to help you find the right tool for your needs.
10 best CMMS software: My picks for 2025
- MaintainX for easy setup of work orders and asset management ($16/user/mo)
- Fiix CMMS for AI-powered maintenance automation and analytics ($45/user/mo)
- Limble for user-friendly interface and customizable workflows ($69/user/mo)
- UpKeep for mobile-first capabilities, ease of use, and cloud-based accessibility ($20/user/mo)
- eMaint CMMS for scalability, reporting, and compliance features ($69/user/mo)
- Accruent Maintenance Connection for enterprise-grade asset lifecycle management ($1325/user/year)
- Fracttal One for AI-driven predictive maintenance and IoT integration (available on request)
- Corrigo for vendor coordination and facilities management (available on request)
- eWorkOrders CMMS for strong preventive maintenance capabilities (available on request)
- Click Maint CMMS for simplified maintenance tracking and scheduling ($35/user/mo)
* These CMMS tools are top-rated in their category, according to G2 Grid Reports. I’ve also added their monthly pricing to make comparisons easier for you.
My top 10 best CMMS software recommendations for 2025
Best CMMS software is designed to help businesses efficiently track, maintain, and optimize their assets. While testing these tools, I saw how they simplify maintenance management, reduce unexpected downtime, and improve overall equipment reliability.
Features like automated maintenance scheduling, real-time work order tracking, and predictive insights help businesses avoid equipment failures instead of constantly reacting to them. I could see how the best CMMS software did all of that and more.
How did I find and evaluate the best CMMS software?
I tested the best CMMS software extensively to manage and track maintenance tasks, automate work orders, and assess its efficiency in optimizing asset performance and reducing downtime. In cases where I couldn’t personally test a tool due to limited access, I consulted a professional with hands-on experience and validated their insights using verified G2 reviews.
I used AI to analyze user feedback and reviews on G2 and G2’s Grid Reports to gain further insights into each tool’s features, ease of use, and overall value. The screenshots featured in this article may be a mix of those captured during testing and ones obtained from the vendor’s G2 page.
By combining hands-on testing with expert feedback and user reviews, I’ve compiled a list of the best CMMS software to help you select the right one for your maintenance operations.
What makes CMMS software worth it: My opinion
When evaluating the best CMMS software, I focus on several key features to determine its effectiveness for IT and maintenance teams:
- Asset tracking and management: A CMMS should function as a centralized asset database, providing real-time visibility into equipment, machinery, and facilities. I evaluate how easily users can input asset data manually or via bulk import (CSV, API integration). Searchability is crucial, so I test whether assets can be found using filters like asset type, location, serial number, or maintenance status. I also check for barcode and RFID scanning capabilities, which speed up asset identification. A well-designed CMMS should allow users to attach technical documents (PDFs, images, CAD drawings), warranty details, and IoT sensor data to each asset record for comprehensive tracking.
- Preventive maintenance scheduling: Automation in preventive maintenance ensures that equipment gets serviced before failures occur. I assess whether the CMMS allows scheduling based on time intervals (e.g., every 30 days), usage (e.g., after 500 machine hours), or condition-based triggers (e.g., temperature exceeding 80°C). I also check for built-in workflow automation—can it automatically generate work orders when a maintenance task is due? The best CMMS solutions integrate with IoT-enabled sensors to capture live equipment data and trigger maintenance alerts dynamically.
- Work order management and tracking: Work orders should be easy to create, assign, and update in real-time. I evaluate whether users can generate work orders manually or through automated triggers (e.g., an equipment fault detected by a sensor). A CMMS should support multi-user collaboration, allowing technicians to update job progress, attach images, log used spare parts, and enter detailed issue notes. I also test mobile accessibility—can technicians access work orders from a smartphone or tablet while on-site? Advanced systems support role-based access control (RBAC), ensuring that only authorized personnel can modify critical work orders.
- Inventory and spare parts management: A well-integrated CMMS should track spare parts usage and stock levels, preventing downtime due to missing components. I test whether the software provides real-time inventory updates, automatic reorder notifications, and integration with ERP or procurement systems. A good CMMS should support batch tracking, part serial number identification, and supplier management to streamline procurement. I also check whether it calculates lead times to ensure that essential parts arrive before stock runs out.
- Data-driven insights and reporting: A CMMS should transform raw maintenance data into actionable insights. I assess reporting tools for key performance indicators (KPIs) like Mean Time Between Failures (MTBF), Mean Time to Repair (MTTR), asset utilization rates, and technician efficiency. The best systems provide customizable dashboards with interactive visualizations (charts, heatmaps) and exportable reports (PDF, Excel, or JSON for API-based integrations). Predictive analytics is another valuable feature—some CMMS tools use AI and ML models to analyze historical data and forecast equipment failures before they happen.
- Compliance and audit readiness: Many industries require strict compliance with safety and maintenance regulations. I check whether the CMMS maintains a digital audit trail of maintenance activities, complete with timestamps, user logs, and digital signatures. Automated compliance tracking should cover industry standards like ISO 55000 (asset management), OSHA (safety regulations), or FDA 21 CFR Part 11 (electronic records). I also verify whether the software allows secure document storage for certifications, warranty records, and safety checklists, ensuring everything is accessible during audits.
By testing these technical aspects, I can determine whether a CMMS truly enhances maintenance operations or if it lacks the automation and integration necessary for modern IT and facility management teams.
- Manage various types of assets and equipment across multiple locations
- Track inventory for spare parts and materials needed for maintenance
- Schedule maintenance activities such as inspections, repairs, and upgrades
- Manage resources (human and equipment) and allocate them to maintenance operations
- Deliver reports on asset utilization, maintenance costs, and technician productivity
- Ensure asset compliance with safety and environmental regulations
- Provide a mobile-friendly interface or mobile apps for field service technicians
This data has been pulled from G2 in 2025. Some reviews have been edited for clarity.
1. MaintainX
MaintainX is a cloud-based CMMS designed to help businesses streamline their maintenance operations. I tested it to understand how it enhances asset management, work orders, and maintenance procedures. Having seen many professionals transition from spreadsheets, I was particularly interested in how MaintainX compares.
One feature that stood out to me was automated asset management. Unlike outdated Excel-based registers, MaintainX seamlessly connects work orders to their respective assets. Every maintenance action is automatically logged, creating a clear, searchable history and eliminating the hassle of manual record-keeping.
The procedures feature also stood out for its intuitiveness. It’s not just for maintenance tasks. I noticed it also adapts to different workflows, making the system more versatile than I initially expected.
I also tested meters, which allow users to track and monitor various asset readings. This provides immediate insights into equipment performance and helps catch potential issues before they lead to breakdowns. Given how costly unplanned downtime can be, I can see how this feature would be invaluable for preventive maintenance.
That said, I did notice some areas for improvement. The high level of customization is a strong advantage, but it also increases the risk of incorrect data entry if users aren’t careful. More customizable user permissions could help minimize errors and provide better control over modifications.
The sheer number of features can also feel overwhelming at first. It took some time to navigate everything confidently, and I can see how new CMMS users might experience a steeper learning curve. Some additional onboarding guidance or tutorials could make the transition smoother.
One aspect that stood out as needing refinement was the QR label printing functionality. While it does generate QR codes, the current method only produces basic labels. It would be far more useful if labels included asset descriptions and locations and could be printed in bulk on sticker sheets for better organization.
What I like about MaintainX:
- I found MaintainX’s automated asset management to be a game-changer. It automatically links work orders to their respective assets, creating a searchable history without the need for manual logging.
- I was impressed by how intuitive the procedures feature is. It’s not just limited to maintenance tasks, and I could easily adapt it to different workflows, which makes the system more versatile than I anticipated.
What G2 users like about MaintainX:
"With MaintainX, we store all our operational procedures, assets, parts, repair records, preventive maintenance plans, and training documents in one place. This has significantly reduced the time our teams spend on communication and tracking repair statuses. It also helps us schedule recurring maintenance and efficiently assign work orders."
- MaintainX Review, John W.
What I dislike about MaintainX:
- While I appreciate the high level of customization, I did notice it increases the potential for incorrect data entry if users aren’t careful. More customizable user permissions could help prevent errors and provide better control over modifications.
- I found the system’s feature set a bit overwhelming at first. It took me some time to get comfortable navigating everything, and I imagine that new users might face a steeper learning curve without additional onboarding guidance.
What G2 users dislike about MaintainX:
"The only change I would make to MaintainX is the ability to customize the specific permissions of each full user in the system. "
- MaintainX Review, Joseph M.
2. Fiix CMMS
Fiix CMMS is a cloud-based tool that offers benefits like accessibility, scalability, reduced IT requirements, automatic updates, and cost-effectiveness. It uses artificial intelligence to analyze maintenance data and find trends.
One of the first things I tested was the ease of implementation, and I was impressed by how smoothly the transition from a paper-based system went. The training was intuitive, and it didn’t take long to get everything up and running.
The system’s ability to store and analyze historical maintenance data was a key highlight. I found it easy to identify trends and track maintenance indicators in ways that some other systems don’t offer as seamlessly. The data analytics features, in particular, provided valuable insights, making it possible to take a more data-driven approach to maintenance planning.
Another area where Fiix performs well is connectivity. It integrates smoothly with programmable logic controllers (PLC), allowing real-time data collection and automated machine responses. It also connects with integrated plant systems (IPS) to centralize operations, improving overall efficiency. I tested its vibration analysis integration, which helps detect mechanical issues early, and its predictive maintenance tools, which anticipate equipment failures before they happen, both are incredibly valuable for maintenance teams.
I found it less flexible than I expected. The system has some limitations in customizing schedules, which could be challenging for teams with dynamic maintenance needs that require frequent adjustments.
I also explored the mobile app and noticed a few usability issues. The Android and iOS versions didn’t align perfectly in terms of features and functionality, which could be frustrating for users who rely on the app for on-the-go access to work orders and schedules.
Another area that stood out to me was the language translations. Some translations weren’t implemented properly, resulting in a mix of languages in certain areas. For teams working in multilingual environments, this could create confusion, as users might struggle to fully understand specific features or instructions.
What I like about Fiix CMMS:
- I found the implementation of Fiix CMMS to be surprisingly smooth. Transitioning from a paper-based system was quick, and the intuitive training had the system up and running in no time.
- The historical data record was incredibly useful for tracking maintenance trends and indicators. The analytics tools made it easy for me to make data-driven decisions that improved overall maintenance practices.
What G2 users like about Fiix CMMS:
"Fiix is an easy-to-use and intuitive tool for managing projects and tasks within companies. It offers robust reporting and data analysis features, making it a great software solution. Additionally, Fiix provides helpful instructions to assist new users in navigating the application. It is a user-friendly tool for various industries, and one of its biggest advantages is its excellent customer support."
- Fiix CMMS Review, Weronika R.
What I dislike about Fiix CMMS:
- I noticed that scheduling maintenance work orders in advance wasn't as flexible as I expected. The system has limitations when it comes to customizing the schedule, which could be problematic for teams with more dynamic maintenance needs.
- I ran into some usability issues with the mobile app. The features of the Android and iOS versions didn’t align well, and this inconsistency could be frustrating for users needing reliable access to work orders and schedules on the go.
What G2 users dislike about Fiix CMMS:
"The system lacks an advanced option for creating scheduled maintenance work orders, similar to what is available in the SAP Materials Management (MM) module. It allows duplicate inspection orders without an intelligent check to prevent them. The app does not fully meet expectations, as the Android and Apple versions differ significantly. Some features are not translated into the selected language, leading to information being displayed in English. Additionally, there is no support for the Brazilian currency (reais). The system also does not allow estimated and execution times to be divided into minutes, making it difficult to convert fractional hours accurately."
- Fiix CMMS Review, Guilherme C.
3. Limble
When testing Limble, a cloud-based CMMS, I explored its capabilities for professionals managing maintenance operations in industries like manufacturing, healthcare, and facilities management.
One of the first things that stood out to me was its customizability. Limble provides a high degree of flexibility, allowing teams to configure the system to fit their specific needs—whether it’s creating custom fields or refining how maintenance tasks are tracked. This adaptability makes it easier to integrate into existing workflows without requiring major adjustments.
The user interface also made a strong impression on me. It’s clean, intuitive, and easy to navigate, making it accessible even for those new to CMMS software. The setup process was simple, ensuring a smooth transition without unnecessary complications.
Another key feature was the dashboard, which updates every 5 minutes. The ability to customize which data is displayed—and how it appears—made it easy for me, a beginner, to monitor key metrics in real-time, offering valuable insights at a glance.
However, I did face some challenges when setting up custom dashboard widgets. While the widgets themselves are helpful, there are a lot of technical settings and options that can be overwhelming. It took a bit of time to fine-tune these settings, and sometimes, the multitude of options made it tricky to get the exact data I needed.
Reporting also posed a bit of a challenge. While Limble is user-friendly, extracting more detailed reports from specific datasets can be difficult. Often, I found myself exporting data to Excel for manipulation, which added an extra step. I belive teams working in high-pressure environments would prefer to handle such tasks within the software itself.
Lastly, the mobile app could use some refinement. It froze up occasionally, and some links in the "Manage Work" menu were inaccessible on mobile. Streamlining the mobile experience to match the desktop version would make it much more reliable.
What I like about Limble:
- I was impressed by how customizable Limble is. The system allows users to tailor it to specific needs, like creating custom fields or adjusting task tracking, making it easier to integrate into existing workflows without much disruption.
- The user interface is clean, intuitive, and accessible, even for those not familiar with CMMS software. The straightforward setup process ensured a smooth transition, allowing me to start using the platform quickly.
What G2 users like about Limble:
"Limble is simple, powerful, and gets the team excited. The pricing is comparable to previous software but offers more value for our money, plus a free trial to demonstrate how easy it is to use—something no other company (from the demos I've seen) offers. It's a one-stop place to find all the data we need to do our jobs effectively. After reviewing over 12 different CMMS programs, Limble checked all the right boxes, and our team is thrilled to use it every day. Another great thing is the support—Limble has truly excelled in customer service, being available day and night with solutions to even the most unique requests, always answering with "Yes!"
- Limble Review, Alex B.
What I dislike about Limble:
- Setting up custom dashboard widgets proved to be a bit challenging. The technical settings and options were overwhelming, making it time-consuming to fine-tune the widgets and get the exact data I wanted.
- Reporting features were not as seamless as I had hoped. While Limble is generally user-friendly, extracting detailed reports from specific datasets was tricky, often requiring me to export data to Excel instead of handling it directly within the software.
What G2 users dislike about Limble:
"First, there’s no complete audit trail for task workflows, making it hard to attribute work completion to the correct technician, especially when tasks are assigned to multiple people. Second, metrics like downtime and Mean Time to Repair (MTTR) are only logged once tasks are closed, but some tasks take weeks or months to close, making the data outdated. It would be great if downtime on open tasks could be tracked automatically. Lastly, there’s no good scheduling module, and it’s challenging to manage task scheduling without changing fixed due dates or relying on manual inputs in Excel."
- Limble Review, Verified User in Pharmaceuticals.
Explore inventory control tools that can provide real-time insights into the performance of your asset management processes.
4. UpKeep
I recently tested UpKeep, a mobile-first, fully featured CMMS designed to enhance maintenance management with intuitive tools and real-time access on the go.
I was particularly impressed with its intuitive design, which made it easy for me to understand how both technicians and requesters are onboarded. The system is simple to navigate, allowing new users like myself to quickly learn how to create and manage work orders without feeling overwhelmed.
One of the standout features was its adoption metrics, which offer high customizability. I was able to track how well teams were adopting the system and make adjustments as needed.
UpKeep also excels with its seamless scheduling system for both preventive and reactive maintenance. The software allowed me to easily assign, track, and adjust maintenance tasks, ensuring that no work orders slipped through the cracks. I was able to build and schedule tasks simultaneously, making the implementation process smooth—even for technicians who were new to CMMS software.
Real-time work order tracking and mobile accessibility were key highlights as well. I could check work order statuses, update tasks, and communicate with teams on the go, which greatly improved overall maintenance efficiency. The centralized data storage also enhanced collaboration by providing everyone with access to the same up-to-date information, reducing miscommunication and delays.
Despite these advantages, I noticed a few areas where UpKeep could improve. The preventive maintenance process for bulk importing and exporting work orders wasn’t as seamless as I had expected. Creating multiple PMs at once required more steps than necessary, and this process could definitely benefit from some optimization.
Additionally, UpKeep’s inventory management integration could be stronger. I noticed the system currently lacks the ability to link specific work orders with assets and automatically update inventory when purchase order items are received. This limitation makes it harder to track stock levels efficiently and requires extra manual effort. Cycle counting also needs improvement, as reconciling inventory wasn’t as smooth as I had hoped.
I encountered occasional glitches when saving quick filters, which can be frustrating since users might need to reconfigure filters or lose their settings. This affects the speed and ease of accessing specific data.
What I like about UpKeep:
- I found UpKeep’s intuitive design to be a major plus. Onboarding both technicians and requesters was easy, and I could quickly learn how to create and manage work orders without feeling overwhelmed.
- I really appreciated the adoption metrics feature. It allows teams to track how well the system is being adopted, and the customizability helped me make necessary adjustments to improve overall use.
What G2 users like about UpKeep:
"From my perspective in a training role, Diego at Upkeep gave us all the support we needed to get up and running. He took the time to work with various stakeholders, ensuring a proper introduction to the system and a clear understanding. He even joined an employee training call to answer any questions I couldn’t handle. The feedback has been positive—users appreciate how easy the app is to use and how it helps them stay organized, preventing them from losing track. I truly appreciated this level of support for a new system!"
- UpKeep Review, Glenda R.
What I dislike about UpKeep:
- I noticed that the process for bulk importing and exporting preventive maintenance work orders wasn’t as seamless as I expected. Creating multiple PMs at once required more steps than necessary, so optimizing this would make it more efficient.
- I found UpKeep’s inventory management integration to be a bit lacking. It doesn't automatically link work orders with assets or update inventory when items are received, which makes tracking stock levels more manual and less efficient.
What G2 users dislike about UpKeep:
"A few areas for improvement include the PM process for exporting and importing large numbers of Preventive Maintenance tasks, which could be more efficient. Updates should be tested with customer support before being released to customers. More consideration needs to be given to the types of industries using Upkeep, though the platform is improving in this area. Additionally, better customization options for forms are needed."
- UpKeep Review, William C.
5. eMaint CMMS
eMaint CMMS manages work orders, preventive maintenance, scheduling, asset management, spare parts inventory, condition monitoring, and more with ease.
One of the first things I noticed was its organized system for tracking preventive maintenance. This feature is crucial for minimizing machine downtime and ensuring maintenance tasks are scheduled and monitored efficiently, keeping operations on track.
Another feature that stood out to me was centralized asset management. The ability to attach machine user manuals, work instructions, sign-off forms, and parts check-out details directly to each asset made the system incredibly organized. Everything I needed was in one place, removing the hassle of searching across various platforms or physical records.
I also explored how eMaint integrates with inventory tracking and external systems, such as oil analysis labs. The seamless connection between maintenance tracking and inventory ensured that parts were available when needed, helping to avoid delays and enhance the efficiency of maintenance operations.
However, there were a few areas where I saw room for improvement. One limitation was the inability to close multiple work orders at once. When managing a backlog of maintenance tasks, the lack of bulk closure options could be a significant time sink. Similarly, I noticed there was no way to delete multiple steps when modifying procedures, which can make making large-scale changes more cumbersome than necessary.
I found that the reporting function could benefit from more flexibility in terms of output formats. This limitation makes it challenging to tailor reports to specific needs or present data in a way that's more accessible and user-friendly for non-technical users.
Additionally, I noticed that building advanced reports could be difficult for those without experience in JSON coding. The system lacks an intuitive interface for complex reporting, which could be a barrier for users like me, who aren't technically inclined but still need to generate detailed reports.
What I like about eMaint CMMS:
- I found eMaint’s structured preventive maintenance tracking to be highly effective. It ensures that maintenance tasks are scheduled and tracked efficiently, helping to avoid machine downtime and keep operations running smoothly.
- I was particularly impressed by the centralized asset management system. Attaching user manuals, work instructions, and parts check-out details directly to each asset made the organization effortless and eliminated the need to search through multiple platforms.
What G2 users like about eMaint CMMS:
"eMaint is easy to learn and integrate into your maintenance program. I use it daily to manage assets and create Preventive Maintenance (PM) schedules. It has helped our plant significantly reduce machine downtime by proactively managing PMs. The ability to add machine user manuals, work instructions, sign-off forms, parts check-out, and more for each asset helps keep everything organized in one place. The report-building feature is fantastic for analyzing machine and technician efficiency, and creating custom dashboards with charts and graphs offers a great visual tool. Their support team is always quick to respond and resolve any issues."
- eMaint CMMS Review, Verified User in Manufacturing
What I dislike about eMaint CMMS:
- I noticed that there was no option to close multiple work orders at once. This made managing a backlog of maintenance tasks more time-consuming, and the inability to delete multiple steps in procedures added unnecessary complexity to making large-scale modifications.
- The reporting function lacked flexibility in output formats. Customizing reports to specific needs was more difficult than expected, and generating advanced reports required JSON coding knowledge, which could be a barrier for users without technical expertise.
What G2 users dislike about eMaint CMMS:
"The reporting function's output format is limited. X4 could use some format upgrades, though it seems these are being addressed in X5. Additionally, the forms need logic capabilities so that when one item is selected, relevant fields appear. This would help admins guide users more effectively within the system."
- eMaint CMMS Review, Philip A.
6. Accruent Maintenance Connection
I recently tested Accruent Maintenance Connection and found its seamless SAP integration for asset parts ordering to be one of the standout features. This integration removes the need to manually track parts, making it easier for maintenance teams to manage inventory without delays. For businesses using SAP for procurement, this feature streamlines the entire process.
Another impressive aspect was the asset hierarchy structure, which aligns perfectly with preventive maintenance reliability concepts. The system offers future-forward asset configuration, allowing users to automatically add PM tasks based on the asset class. This automation helps keep maintenance schedules dynamically updated, reducing the need for manual intervention and improving equipment reliability.
I can confidently say that the system's strong suit is mobile accessibility. The mobile interface is intuitive, enabling users to track work orders, update maintenance tasks, and manage assets on the go. This feature boosts productivity, especially for technicians working in large facilities who require real-time updates and quick access to crucial maintenance information.
However, I did notice a few areas where improvements could be made. One limitation I encountered was the inability to assign multiple cost codes to a single work order. This could present a challenge for organizations that need to allocate costs across different departments or budgets, making financial tracking less flexible than anticipated.
Additionally, while the system is highly configurable, I found that some aspects aren’t as customizable as I would expect for large-scale deployments. All core tools and modules perform well, but giving more admin control over features like rules management and report customization would enhance flexibility.
Another issue I observed was inconsistent notification delivery. Some alerts for work orders and asset updates were delayed or didn’t trigger as expected, which could lead to missed maintenance tasks or scheduling inefficiencies. Improving the reliability of notifications across all devices would enhance real-time communication for maintenance teams.
What I like about Accruent Maintenance Connection:
- I found the seamless SAP integration for asset parts ordering to be a major advantage. It eliminates the need for manual tracking and ensures that maintenance teams can efficiently manage inventory without delays.
- The asset hierarchy structure was impressive, as it aligns well with preventive maintenance reliability concepts. The ability to automatically add PM tasks based on asset class reduces manual intervention and helps keep maintenance schedules dynamically updated.
What G2 users like about Accruent Maintenance Connection:
"The customer service during development and implementation was very responsive. They were willing to collaborate with us as a vendor to tailor the configuration to our needs. The software is intuitive and feature-rich, going beyond just asset management, preventive maintenance, procedures, and task tracking. It even includes a project module for handling group service requests and tracking costs."
- Accruent Maintenance Connection Review, Ron M.
What I dislike about Accruent Maintenance Connection:
- I noticed that the system doesn’t allow multiple cost codes to be assigned to a single work order. This could be a challenge for organizations that need to allocate costs across different departments, making financial tracking less flexible.
- During testing, I found the notification system to be inconsistent. Some alerts for work orders and asset updates were delayed or didn’t trigger as expected, which could impact real-time communication and scheduling efficiency.
What G2 users dislike about Accruent Maintenance Connection:
"The reporting feature could use an upgrade to save changes once a field is added. I run reports daily and have to keep adjusting the fields, even though I've set them to "year to date."
- Accruent Maintenance Connection Review, Verified User in Machinery
7. Fracttal One
I recently tested Fracttal One, a CMMS designed to manage comprehensive asset maintenance. From the outset, I was impressed by how dynamic and user-friendly the platform is, making it accessible to users with varying levels of experience in maintenance management.
One of the biggest advantages I noticed is its centralized maintenance data management. Instead of relying on multiple systems or spreadsheets, all maintenance-related information—assets, work orders, spare parts, and performance metrics—is stored in one place, simplifying the process of tracking and managing operations efficiently.
The preventive and predictive maintenance scheduling feature stood out to me. By setting up automated maintenance schedules, businesses can proactively maintain assets, reducing unexpected breakdowns and costly downtime, which ultimately boosts asset reliability and performance.
I also found it incredibly useful to access maintenance records, update work orders, and track spare parts consumption in real-time from a smartphone or tablet. This flexibility enables maintenance teams to respond quickly to issues and make informed decisions while on the move.
A standout feature for me was Tony, the AI Maintenance Assistant. This intelligent virtual assistant instantly answers maintenance-related queries and helps users complete tasks more efficiently. This AI-driven functionality enhances productivity by providing quick solutions without the need for manual searches.
One key limitation I found was with its measurement points functionality. While the system allows for some tracking, it lacks a dedicated feature for recording and analyzing vibration measurements or electrical parameters in motors. Adding this capability would enable maintenance teams to spot trends and take preventive actions before failures happen.
Another issue I encountered was platform performance when handling large data volumes. The system occasionally experienced slow loading times when dealing with extensive maintenance records, which could be improved to offer a better user experience.
From an integration perspective, I observed that the API is currently unidirectional, meaning it can receive data from external systems but cannot send data back. A bidirectional API would significantly enhance its functionality by allowing seamless data exchange with ERPs and other business software.
What I like about Fracttal One:
- I found the centralized maintenance data management highly effective. Instead of juggling multiple systems or spreadsheets, having all asset-related information in one place made tracking and managing operations much more efficient.
- The AI Maintenance Assistant, Tony, was a standout feature during my testing. It provided instant answers to maintenance-related queries and streamlined processes, reducing the time spent searching for information manually.
What G2 users like about Fracttal One:
"It is a highly versatile tool for controlling, monitoring, and planning maintenance activities. It enables the integration of personnel, suppliers, customers, equipment, tools, materials, costs, execution times, and frequency. Additionally, it supports the automation of maintenance tasks."
- Fracttal One Review, Heder G.
What I dislike about Fracttal One:
- I noticed that the measurement points functionality could be more advanced. While some tracking is available, the lack of dedicated tools for vibration measurements or electrical parameters in motors limits its effectiveness for predictive maintenance.
- The API integration is currently unidirectional, which I found restrictive. While it can receive data from external systems, it cannot send data back, limiting its ability to fully integrate with ERPs and other business software.
What G2 users dislike about Fracttal One:
"Fracttal One could improve the speed of loading information, as it can sometimes be slow."
- Fracttal One Review, Hosayn R.
8. Corrigo
Corrigo is a comprehensive CMMS designed to help facility managers effectively manage work orders, asset tracking, and vendor relationships at scale. It supports high-volume environments where maintaining multiple assets and coordinating maintenance activities is critical.
One of the most impressive features is its ability to capture and organize a vast amount of data for physical buildings, equipment assets, and both preventive maintenance (PM) and demand work. The software allowed me to store detailed information on assets, making it easier to manage maintenance schedules and track the status of work orders and assets.
The platform's customization capabilities stand out, as it allowed me to tailor it to fit the specific needs of different facilities. Whether it's adjusting workflows, creating unique asset tracking parameters, or managing various types of maintenance tasks, Corrigo gives users the flexibility to adapt the system to their operational needs.
Another advantage I found was Corrigo's ability to provide a unified platform for budgeting and identifying problem areas at facilities. By centralizing work orders, communication, and invoicing, Corrigo allows businesses to track expenditures and gain insight into trends or issues that could be impacting their bottom line. Having all the relevant data in one place simplifies the process of analyzing where the money is being spent, helping identify inefficiencies or areas that need attention.
That said, there are areas where Corrigo could improve. One challenge I encountered was with the dual on-call assignments. Currently, the system only allows one technician to be assigned emergency work orders, but I believe it would be more efficient if it allowed multiple technicians with different specialties to receive such tasks. This feature would be especially useful for facilities with diverse, multi-skilled teams where a range of expertise is required for different types of emergency work.
Additionally, I noticed that custom integrations can take longer to implement than expected. While the process becomes smoother once it starts, the initial setup can sometimes feel drawn out. Having a faster or more streamlined approach for integrations would help users get up and running with new features or external tools more quickly, saving time and enhancing overall productivity.
Another limitation I encountered was the site-specific customizations. When adjustments are made to the settings, they apply across all sites rather than allowing customization for individual properties. This lack of flexibility can make it difficult to implement changes unique to specific locations, particularly when properties need to be reconfigured for different clients or requirements. It would be a valuable improvement if the platform allowed users to apply settings changes on a per-site basis, providing more control over each facility's unique needs.
What I like about Corrigo:
- I was impressed by the platform's ability to capture and organize vast amounts of asset data. Tracking work orders and asset statuses made maintenance management much more streamlined and efficient.
- I really appreciated Corrigo's customization capabilities. It allowed me to adjust workflows and create asset-tracking parameters tailored to specific needs, giving me flexibility in managing the system across different facilities.
What G2 users like about Corrigo:
"The response times to inquiries are quick, with seamless capability and knowledge. The thoughtful and inquisitive responses ensure customers get exactly what they need. This site is great for budgeting purposes and identifying areas where you're experiencing the most issues at your facility."
-Corrigo Review, Nicholas P.
What I dislike about Corrigo:
- I found the dual on-call assignment limitation to be a challenge. The system only supports one technician per emergency work order, and allowing multiple technicians with different specialties to be assigned would enhance efficiency, especially for facilities with diverse teams.
- I also noticed that custom integrations can take longer than expected. The initial implementation can feel drawn out, so a more streamlined approach would improve the overall user experience and reduce the time to access new features.
What G2 users dislike about Corrigo:
"Since the configuration settings are very granular, some can be difficult to find. It's easy to get lost in the numerous tabs and menus. I believe more intuitive categories or a search function for settings could make navigation easier."
- Corrigo Review, Verified User in Construction
9. eWorkOrders CMMS
eWorkOrders CMMS is a user-friendly solution I’ve been testing, designed to simplify work order management, asset tracking, and preventive maintenance tasks.
What stands out to me is its simplicity, making it an ideal choice for businesses looking for a straightforward platform without an overwhelming set of features. This is especially useful for teams where not everyone may be tech-savvy, as the system integrates smoothly into daily operations without requiring a steep learning curve. .
The query feature is another key highlight for me. It allows for efficient search and analysis of work order data, providing a quick way to filter and retrieve specific information. This helps managers gain insights into work order trends, asset performance, and maintenance history, which can support better decision-making and optimize maintenance schedules for improved operations.
One feature I’ve found particularly useful is the trigger functionality. It allows me to set up alerts to notify teams whenever a customer creates a job via the customer login. This level of customization gives complete control over notifications. Teams can specify exact times and dates for when they want to be notified and choose which types of triggers to receive.
However, one limitation I encountered was the lack of custom report generation. As someone who values data-driven decision-making, I found it frustrating that the system doesn’t allow users to create custom reports. While the pre-designed reports are useful, they may not cover all of a business's specific needs. Having the ability to tailor reports to unique requirements would enhance the platform’s flexibility.
Another area I’ve identified for improvement is the absence of auto-population for fields based on associated field information. Automating this process could significantly reduce errors and save time when technicians are entering data.
Additionally, the lack of automated vendor ticketing posed a challenge. Currently, when a task requires a vendor, technicians have to send the ticket manually. I think it would be much more efficient if eWorkOrders could automatically send these tickets directly to vendors through the system, saving time and helping to avoid potential delays.
What I like about eWorkOrders CMMS:
- I found eWorkOrders to be an excellent choice due to its simplicity. The user-friendly design made it easy to adopt, especially in teams where not everyone is tech-savvy, allowing for smooth integration into daily operations.
- The query feature was incredibly helpful during my testing. It made searching and analyzing work order data efficient, enabling me to quickly retrieve specific information and gain valuable insights for improving maintenance schedules.
What G2 users like about eWorkOrders CMMS:
"It’s a simple platform that suits our needs well. The other CMMS systems we reviewed had overly complex tools that would likely go unused based on our business needs and the skill level of our team. The option for an unlimited number of users is a game-changer, allowing even our entry-level technicians easy access to the platform without us needing to review the profit and loss every time we hire new staff. This was a major hassle with our previous platform, but EWO solved that issue."
- eWorkOrders CMMS Review, Logan C.
What I dislike about eWorkOrders CMMS:
- I was frustrated by the lack of custom report generation in eWorkOrders. While the pre-designed reports were useful, they didn't meet all of my needs, and having the ability to create tailored reports would have greatly enhanced the platform’s flexibility.
- I noticed that eWorkOrders doesn’t auto-populate fields based on associated field information. Automating this process would save time and reduce the risk of errors, making data entry more efficient for technicians.
What G2 users dislike about eWorkOrders CMMS:
"One primary concern is the learning curve associated with using the software. For individuals who aren't tech-savvy or used to working with digital tools, it may take some time and effort to become comfortable with the software's features and functionalities. This can lead to initial resistance and potentially slow down the adoption process."
- eWorkOrders CMMS Review, Verified User in Non-Profit Organization Management
10. Click Maint CMMS
What stands out to me about Click Maint CMMS is how simple it is to track work orders, repairs, and scheduled maintenance. The software offers automated notifications for upcoming maintenance tasks, which is a great feature for staying proactive. These alerts ensure that maintenance tasks are never overlooked.
Very soon into testing, I realized that the reporting module is great. It’s incredibly useful for managing maintenance costs and streamlining budget tracking. The software makes it easy to track assets, including their usage and condition, which helps with planning for future maintenance or replacements. Additionally, being able to generate detailed reports within the platform allows for better analysis of maintenance activities and costs.
Transitioning from an old system to Click Maint was smooth for the teams testing alongside me, with no major disruptions to daily operations. The onboarding process was well-supported, and the transition was quick enough to ensure minimal downtime. This ease of integration is particularly helpful for businesses needing to implement a new system with limited IT resources.
I loved that the mobile app is super intuitive. It allows users to manage work orders and maintenance tasks from anywhere, which is perfect for on-the-go management, especially for teams with field technicians.
While it's convenient, I feel the mobile experience could benefit from more advanced features than those available in the desktop version.
AI, ML, and predictive maintenance features are other areas I think could be improved. If Click Maint were to incorporate AI-driven insights, it could help businesses better anticipate maintenance needs and predict when equipment might fail or need servicing. This would allow teams to perform preventive maintenance more efficiently and avoid costly downtime.
Lastly, while inventory management is functional, I believe it could benefit from more robust features. A more comprehensive system for tracking inventory levels—such as automatic restocking alerts and integration with procurement tools—would improve operational efficiency. Enhancing this feature would help prevent over-ordering or stock shortages, making project management more streamlined and accurate.
What I like about Click Maint CMMS:
- What I found impressive about Click Maint is its ability to track work orders, repairs, and scheduled maintenance easily. The automated notifications for upcoming tasks are particularly useful, helping me stay proactive and organized by ensuring nothing gets overlooked.
- The reporting module stood out to me as a key feature for managing maintenance costs and budgeting. It made tracking asset usage and condition easier, and having the ability to generate detailed reports within the platform was a game-changer for analyzing activities and costs.
What G2 users like about Click Maint CMMS:
"The best thing about Click Maint is how easy it is to manage work orders. Our implementation was straightforward, with only 6 users, and we were set up and managing work orders in about two weeks. The preventive maintenance feature is also simple to use and set up. The users love the mobile app as well."
- Click Maint CMMS Review, John R.
What I dislike about Click Maint CMMS:
- I think the mobile app could benefit from more advanced features available in the desktop version. While it’s convenient for managing tasks on the go, additional functionalities would make the mobile experience more powerful and effective for field technicians.
- I noticed that Click Maint’s inventory management system could use more robust features. Adding automatic restocking alerts and better integration with procurement tools would enhance operational efficiency and streamline inventory tracking, reducing potential delays in maintenance.
What G2 users dislike about Click Maint CMMS:
"I would like to see more features in the mobile app, as not all the features available on the desktop version are currently accessible on mobile."
- Click Maint CMMS Review, Matt T.
CMMS software: Frequently asked questions (FAQs)
1. What are the two types of CMMS?
The two main types of CMMS are on-premise CMMS and cloud-based CMMS. On-premise CMMS is installed on local servers and provides full control but requires maintenance. Cloud-based CMMS is hosted online, offering remote access, automatic updates, and scalability with lower upfront costs.
2. How does CMMS software work?
CMMS (Computerized Maintenance Management System) software helps organizations manage maintenance tasks, track assets, schedule preventive maintenance, and generate reports. It centralizes work orders, logs equipment history, and streamlines inventory management to reduce downtime and improve efficiency.
3. Is Excel a CMMS?
No, Excel is not a CMMS, but it can be used for basic maintenance tracking. However, it lacks automation, real-time alerts, and advanced reporting features found in dedicated CMMS software, making it less efficient for managing large-scale maintenance operations.
4. Which is the best free CMMS software?
UpKeep is one of the best free CMMS software options, offering essential maintenance management features for small teams. To explore more free CMMS tools, check reviews on platforms like G2.
5. Which is the best mobile CMMS software?
Some of the best mobile CMMS software include MaintainX, Limble, UpKeep, and Fiix CMMS. These tools offer mobile-friendly interfaces, real-time work order tracking, and remote access, making maintenance management easy on the go.
6. How long does it take to implement CMMS maintenance software?
Implementation time varies based on company size, data migration needs, and user training. Small businesses may take a few weeks to fully integrate CMMS software into their operations, while larger organizations can take several months.
Equipment breaks, but your sanity doesn’t have to!
After thoroughly testing and reviewing the best CMMS solutions, I’ve come to appreciate just how much the right system can transform maintenance operations. Each platform offers unique features tailored to different needs—whether you’re focused on asset tracking, predictive maintenance, or improving team collaboration. With so many options available, there’s always a solution that can streamline your maintenance processes.
But here’s the reality—no matter how efficient your CMMS is, maintenance will always be an ongoing task. Equipment will break down, work orders will pile up, and unexpected issues will arise. Without a CMMS, managing all of this can be overwhelming. Yet, with the right system, you can stay ahead, reducing downtime and keeping operations running smoothly.
I hope my insights help you find the right CMMS for your organization—because, let’s face it, no one likes dealing with constant maintenance headaches!
Integrating robust help desk software with your CMMS can help you address issues faster and keep operations running smoothly.
.png?width=400&height=150&name=Untitled%20design%20(56).png)
.png)
.png)