Asana vs. Monday: I Built Projects and Picked a Side

Choosing between Asana and Monday can be tricky. These project management software programs have many overlaps, confusing you while making a final choice. It’s not easy to say which product will win a direct comparison unless you take it for a spin.

To make this analysis easier, I have tested Asana vs. Monday across different aspects to give you an insightful overview of their differences and similarities. In this article, we’ll dive deep into their task management capabilities, analytics, integrations, user experience, workflow automation, and pricing. 

I found Asana to be the best for teams working across projects requiring more granular controls. Monday suits teams seeking more customization, diverse data visualization capabilities, and a vibrant and colorful user interface.

Let’s dig into the details to understand which software best serves your use case. 

Note: The details below reflect the most current capabilities as of April 2025 but may change over time. Both companies constantly add new and advanced features. 

Before we jump into the head-to-head test, take a closer look at each project management platform and its features. Both offer a lot, but the real difference lies in the details. Let’s break down what sets them apart.

Asana vs. Monday: What’s different?

Below is an overview of the key differences between Asana and Monday.

• Built‑in views vs. custom views. Asana immediately gives me list, board, timeline, calendar, and dashboard views; no extra setup is required. Monday.com also offers those, but I must add each view manually and choose from a longer list of options (charts, map, workload, docs, etc.). That extra setup can initially feel overwhelming, but I can tailor each board exactly how I like.
• Automations and limits. Both tools let me automate simple workflows (“when status changes, then notify”). On Asana’s Starter plan, I get 250 automations/month; Advanced jumps to 25,000. Monday.com’s Standard plan also gives 250 actions/month, and Pro goes up to 25,000. However, Monday.com caps automations by seat block, not per user, which can be tricky to forecast.
• Time tracking. If I need to track hours, Asana tucks time‑tracking into its Advanced plan. On Monday.com, time tracking appears only on the Pro plan.
• User interface and learning curve. When I first opened Asana, its clean sidebar and minimal menus got me working in minutes. Monday.com greets me with a colorful board, widgets, and a column grid. Over time, I appreciated Monday.com’s extra controls, like conditional coloring or custom column types. 

Asana vs. Monday: What’s similar?

Both platforms help teams stay organized, communicate clearly, and finish work. They have more overlaps than you can think of. Let’s dive into them. 

• Task organization. I love how Asana and Monday.com let me break big projects into bite‑sized tasks. I can create tasks (or “items” in Monday.com) in each tool, assign them to teammates, and set due dates. The clear structure means nothing slips through the cracks.
• Collaboration and communication. I appreciate that Asana and Monday.com both build conversations right into tasks. It allows me to comment on a task, ask a question, or give feedback, while I can attach files or links to a Google Drive or Dropbox. It makes it easy to tag teammates, notifying them instantly. It keeps all my project chatter in one place.
• Integrations. Neither Asana nor Monday.com works in isolation. I connect them to Slack, Zoom, Google Calendar, and Microsoft Teams. That means I don’t have to switch apps constantly. I see updates and can jump into calls or chats from my project board. Although both offer the popular integrations, Asana facilitates integrations with more applications than Monday.com. 

Asana and Monday share the core features you need, such as task tracking, multiple views, built‑in communication, automation, integrations, and dashboards. Let's test these platforms side-by-side to get a more detailed understanding of their differences. 

Disclaimer: I shared my experience testing the two project management software as of April 2025. If you read this after a few months, some features and functionality might have evolved. Asana and Monday.com’s respective teams will be able to give you the most up-to-date information. 

Asana vs. Monday: How they actually performed in my tests

I’ll explain what makes each feature stand out and how it affects your experience. I have tested Asana and Monday.com to see what they do well and where they fall short. This guide will help you choose the right tool for your team.

Task management 

Asana shines when it comes to how detailed you can get with tasks. I broke tasks into subtasks, created dependencies so one task could start only after another one is done, and organized everything neatly with sections and tags. I found Asana’s task management to be slightly more structured. 

Monday.com is easier to set up and use right away; it depends on whether you value detailed control or quick customization. Monday.com is super flexible. It lets you customize your workspace with colorful boards, different views like timelines and Kanban boards, and options to track time on tasks. 

Based on my experience, I found setting up my first board on Monday.com much easier than on Asana. Asana is more detailed, encouraging you to define and measure even the tiniest things in a project. On the other hand, Monday.com offers a relatively simple interface. I was able to set up the project on Monday.com faster than on Asana. 

So, Asana is a great option if you want to monitor the most minor details with sub-tasks and dependencies. Monday.com will give a good overview, but may not offer in-depth control over different tasks.

Winner: Asana 🏆

Analytics

Asana takes a more straightforward approach to analytics. I got an individual dashboard for each project with six types of charts, including bar, line, and donut charts. They offer a good overview, but lack advanced customization options. I found mixing and matching different data sources tricky when creating highly detailed reports on Asana. 

Asana’s simplicity is good for teams that need a basic reporting of their project. Asana’s analytics features are easy to use, making it more straightforward for teams with limited data visualization and reporting experience. 

Monday.com, on the other hand, has a noticeable advantage as it offers over 40 dashboard widgets. They allow you to create highly customized reports. These widgets let you track everything from project progress to team workloads in an easy-to-visualize way. 

Monday.com uses a system called MondayDB to manage big, complex projects while keeping your data easy to access and well-organized. If you like customizing how your data looks, you’ll enjoy the control and flexibility Monday.com offers.

Winner: Monday.com 🏆

Integrations 

Integration allows project management tools to connect with software you already use, such as Slack or Google Drive. Asana is a clear winner in this category, as it offers over 200 integration tools. It also includes Integrations in all its paid plans, so you don't have to pay extra to connect it to your favorite apps. This makes it versatile, especially for teams that rely on multiple tools. 

Monday.com has about 81 Integrations, which isn't bad, but it's more limited than Plus. Some of Monday.com's integrations are locked behind their higher-tier plans, and the number of times you can use them each month is capped. 

If connecting your project management tool to other apps is critical for your team, Asana is the solution. 

Winner: Asana 🏆

User experience

Both Asana and Monday.com do well here, but they cater to slightly different preferences.
 
Asana keeps things simple. Its minimalistic interface makes it easy to focus on what matters most: your tasks. Because it's so organized, I feel Asana is especially useful for teams managing multiple projects simultaneously. While Monday.com is more customizable, Asana’s simplicity makes it slightly easier to master.

Meanwhile, Monday.com is highly visual; its colorful boards and drag-and-drop features simplify navigation, even for new users of project management tools. It's an excellent choice for teams that want something intuitive and adaptable. You can customize almost everything, which is perfect for teams with unique workflows.

My experience was better on Monday.com for setting up the editorial planner than on Asana. I liked the UI and its color, making it easier to grasp key items quickly by just looking at it. 

Winner: Monday.com 🏆

Workflow automation

I found Asana’s workflow automation more intuitive and suggestive than Monday.com's. The workflow interface gives various options to automate tasks and minimize my work, keeping things organized. 

For example, whenever someone submits a new task through a form, it is automatically assigned to my tasks. Or, when someone moves a task to the “Done” section, it is automatically completed (with a green check mark). 

Experience-wise, it was also easy to set up basic automation in Monday.com. It allowed me to personalize the app's notifications while including variables that would be different for every task. 

Monday.com also offers different templates, which you can use to set up various kinds of automations. 

My experience with both Asana and Monday.com was equally good in the workflow automation category. 

Winner: Tie

Pricing

Monday.com and Asana offer free plans, but differ in what they include. Asana’s free plan supports up to 10 team members and gives you access to basic project and task management tools. It's great for small teams or startups that are just getting started and don't have a big budget. 

The Monday.com free plan is much more limited. It only allows two users and three boards, which might not be enough for most teams. On the plus side, Monday.com's paid plan starts at just $9 per user per month, slightly cheaper than Asana’s paid plans, which start at $10.99 per user per month. 

Monday.com Pro Plan costs $19 per user per month and offers Advanced features like time tracking, private boards, and more automation options. Asana’s equivalent plan is priced at $24.99 per user per month and includes custom automation and project portfolios. 

Monday.com is more affordable, but Asana offers more value to teams needing those extra features. 

Winner: Tie

Here’s a table showing the project management tool that wins.

Key insights on Asana vs. Monday from G2 data

I also looked at review data on G2 to find strengths and adoption patterns for Asana and Monday. Here's what stood out:

Satisfaction ratings

• Asana has a decent ease of use (88%), ease of setup (89%), and ease of doing business (89%) ratings.
• Monday.com excels in ease of use (92%), ease of setup (90%), and ease of doing business(93%). 

Industries represented

• Asana dominates marketing and advertising, computer software, IT services, non-profit organization management, and internet industries.
• Monday.com has a strong presence in marketing and advertising, computer software, IT services, non-profit organization management, and construction. 

Highest-rated features

• Asana excels in creation and assignment (94%), due dates (93%), and to-do lists (93%).
• Monday.com stands out for creation and assignment (94%), due dates (94%), and task prioritization (94%). 

Lowest-rated features

• Asana struggles with GANTT (85%), mass updates (85%), and resource definition (86%).
• Monday.com struggles with project budgeting (84%), baselining / KPIs (85%), and GANTT (85%). 

Frequently asked questions on Asana vs. Monday

Have more questions? Find more answers below.

1. How do I move from Asana to Monday? 

Monday offers a native import tool that allows you to import data directly from Asana. Go to your profile avatar on Monday and select “Import Data”. Choose Asana as a source and connect to your Asana account. Choose the projects that you want to import. The system will automatically attempt to map users based on their email addresses. 

With this method, you might face challenges in importing subtasks, attachments, comments, or custom fields. Mapping users accurately might also be tricky. You can try different third-party tools to perform the migration more accurately. You can also do it manually via CSV export and import. Try exporting all your projects to CSV files and then importing them through Monday. It might require some manual adjustments, especially with subtasks and custom fields. 

After migrating your data, rebuild any automation or workflows in Monday to match your Asana setup. If the process seems complex, consider seeking expert help. 

2. Is Asana too expensive?

Asana is slightly more expensive than Monday. It’s for teams that need granular controls and work simultaneously across different projects. Even if you pay slightly more, you get good value for it. 

3. Which is the best project management tool?

Asana and Monday are both among the top five project management software based on the G2 Spring 2025 Grid® Report. The best tool among the two will depend on your needs and priorities. 

4. Is Asana no longer free? 

Asana offers a free plan that provides three project views (List, board, and calendar) for a limited number of users. Monday doesn’t offer a free plan, but its basic plan is quite affordable. 

Asana vs. Monday: The final verdict

Asana excels in task management while offering detailed control with sub-tasks and dependencies. It’s easy to use and has a large number of integrations. I see Asana as a great fit in use cases where teams work on different projects and need more granular control to keep all projects running smoothly toward their goals. 

Monday is suitable for teams that need more flexibility and customization. It’s visually appealing and power-packed with features like time tracking, colorful boards, and robust data visualization tools. However, its integrations are limited and locked behind higher-tier plans. 

Ultimately, it comes down to what you want the most from the tool. If you want to find the best software between Asana and Monday.com, choose the one that best serves your priorities. 

Looking for more options for project management? Check out different alternatives to Asana and Monday; you can give them a try.