Digital passwords have sneakily become a cornerstone of our daily lives. At work and play and everything in between, these jumbled characters are the keys to unlocking nearly every door imaginable.
The following are the best free password manager tools from an in-depth analysis of real-user reviews
It’s no wonder why the password manager industry is predicted to hit $2 billion in value by 2025. On average, we use 25 sites or applications that require passwords; that number continues to climb as more routine tasks and business functions become computerized.
The ceaseless rising threat of cybersecurity aside — and that’s a big pretty deal, if you don’t already know — one of the largest obstacles involved in so many passwords is simply remembering them all. It’s a modern problem if there ever was one, and a #firstworldproblem at that, but it shouldn’t be undersold. You should strive for unique and challenging passwords across accounts, or at least to change it up once in awhile — that’s priority numero uno. But as you do this, and your binder of passwords grows larger and more complex, it’s a fool’s errand to attempt going off memory.
In other words, don’t be a hero.
With password manager software, you can save that precious brain space while sidestepping the stress of lost or forgotten passwords. As we await the facial recognition revolution, it’s still a password world, and password managers are designed to ease the effort in staying safe. These tools can be lifesavers for your company and family alike. And thanks to some generous developers out there, you can download some excellent password management tools without a financial commitment.
TIP: For added ease and peace of mind, integrate single sign-on software (SSO) with your free G2 Track account. Take the headache out of remembering passwords and protect your company's data today.
For the average user or a startup organization, certain free solutions provide more-than-sufficient features to organize, save and access the various core passwords of your daily regimen. Then, if your password or user load starts tipping the scale, you can leverage paid memberships or more robust applications to suit your needs.
|Thycotic Secret Server||16||4.6||25 (max)||250||N/A|
Using reviews from real users, our list of free password manager software is ordered by highest user satisfaction as of May 30, 2018.
The list we’ve outlined here includes any password manager with an available free offering. It should be noted that this does not include products that are only free on a temporary basis, such as limited trial versions for new users.
These products alone have well over 600 validated user reviews on G2 Crowd as of May 30, 2018. and only represent a portion of the 50-plus password manager software offerings listed on our platform. The products are ranked from an in-depth analysis of user satisfaction score as of May 30, 2018, and must have at least 10 reviews.
Image courtesy of LastPass
This Virginia-based solution recently celebrated its 10th anniversary on the market. It is the second-most-reviewed product in the Password Manager category on G2 Crowd with more than 400 reviews as of writing. According to the LastPass website, past customers include NPR, TechCrunch and The New York Times.
LastPass allows passwords to be saved and accessed from any device, from laptops all the way to smart watches. The platform also simplifies online shopping by saving different autofill responses to be dropped in during checkout or registration. Premium plans add expanded capabilities and security starting at $2 per month per user; there is even a Families plan that allows you to store passwords by family member or type of account.
“For what LastPass can do, the cost is really minimal. It seems like more organizations are starting to offer it to their employees. It not only protects you as an individual, but the company as well. Whether you are considering it for yourself or your company, I would highly recommend looking into it. There is a free version so I would start there. It is easy to get hooked!” — LastPass review
Image courtesy of Dashlane
With the free edition of Dashlane, users can not only save unlimited passwords on a device of their choosing, but also can conveniently generate new, strong passwords on the spot to be used as they see fit (e.g., registering a new account, updating an old password, etc.). Security features such as timely breach alerts are also included in this base model — easily downloadable from the Dashlane website.
New users are given a one-month test drive of Dashlane’s premium features, such as the ability to sync passwords and data across all desired devices. Once the trial period expires, users can continue on with the free version, or sign on for the Premium plan starting at $3.33 per month with a 30-day money-back guarantee. The software’s Business plan, at $4 per user per month, offers advanced functionality to provide peace of mind to professional teams of any size.
“We had passwords to dozens of websites scattered all around. Dashlane has allowed us to securely centralize these, and has relieved the burden of remembering complex passwords. I love the fact that I can access both my personal passwords and my business passwords through the same account. Sharing passwords is a breeze. Obviously the folks at Dashlane have put a lot of effort into user testing / UX — it's just a pleasure to use.” — Dashlane review
Image courtesy of KeePass
The makers of KeePass are not shy about their success; you can read about the software’s many accolades on the Awards section of its website. Elsewhere, the site is far from flashy. But the proudly free and open-source platform, active since 2003, has clearly been a boon for many with its reliable password management database.
Users can upload as many passwords as necessary onto the application — the latest release of which, KeePass 2.39, launched in May 2018 — and access them on the encrypted database with a single master password or key file. Satisfied customers of KeePass can donate to the cause through the KeePass website to keep the operation alive and support future development. Unlike some other products on this list, there are no “paid-only” features of KeePass, so the free download gets you the full scope of what the software has to offer.
“I like that there is a method of storing the database on my own PC/Dropbox account rather than on someone's cloud service. I'd rather have the peace of mind knowing how I'm securing it rather than some other company. The software is easy to use, simple and of course free. I'm achieving greater security by having this application installed on my PC and phone by allowing it to come up with lengthy passwords instead of things I need to remember.” — KeePass review
Image courtesy of RoboForm
RoboForm provides password management in addition to features for filling web forms, emergency access and password audits. The free version allows unlimited logins and single-click access to sites or applications with passwords saved through the software. It also delivers advanced encryption to prevent breaches that could compromise access to your passwords.
RoboForm Everywhere builds upon the foundation of the free version with benefits such as two-factor authentication, cloud backup and email/phone support. It also allows the user to sync personal data across all devices to allow fast access. In addition to this paid service, RoboForm offers plans for businesses and families. You can try out the Business plan free for 14 days before any additional commitments. For other pricing information, inquire with the vendor.
“It helps me to remember ALL the usernames and passwords for ALL the websites that I visit. I just need to click on the icon on my menu bar and find the account that I need to log in. It's real simple and easy to use.” — RoboForm review
Image courtesy of Thycotic Secret Server
Thycotic Secret Server was recently named a Leader in the Spring 2018 Grid® Report for Password Manager. With the free edition, you can provide up to 25 members of your team on-premise storage for up to 250 passwords (or “secrets” as the vendor calls them). Signing up also grants access to the Thycotic forums where you can engage with the community and discuss issues related to the service or password protection as a whole.
Thycotic offers Premium and Professional editions of the software for a fee — though pricing specifics are not provided offhand, you can request a quote on the Thycotic website. You can also sign up for a 30-day trial of the expanded software. The Premium plan offers standard features such as enhanced auditing and tech support, with add-ons that include disaster recovery and Unix protection.
“Secret Server is a great tool that is very customizable out of the box. It has a lot of the things I was looking for, things I needed AND things I wanted, in a password vault. Best thing about it? All the administrative capabilities.” — Thycotic Secret Server review
Image courtesy of Passpack
The “free forever” version of this Italy-based software provides two-factor authentication for up to 100 passwords, as well as the ability to have unlimited passwords shared with the user by other parties. One of the other spiffy features is the ability to add notes to passwords. It is a desktop-based software with compatibility on several of the major web browsers.
Passpack offers escalating paid plans to address the needs of different user bases. This begins with an $18 per-year plan for three3 shared users and up to 1,000 passwords, and tops off with the Business plan for $480 per year. This allows for up to 10,000 passwords among a max of 1,000 users. Though it doesn’t offer free trials for paid plans, Passpack does promise a 30-day money-back guarantee on all purchases.
“For an online password management solution it is hard to beat Passpack. It is super easy to use, easy to add notes, and easy to copy passwords without even having to view the password. We have a lot of very critical info in there and I feel safe and secure using it every day.” — Passpack review
Image courtesy of Zoho Vault
From the prolific team at Zoho, Zoho Vault promises “rock-solid security and complete privacy” related to you and your team’s passwords. Though the free version is only available for personal use, it can be downloaded and used independently by all members on your team to promote proactive passwording in your organization. Features of the free offering include two-factor authentication, mobile access, password generation and the ability to define and enforce a unique password policy.
Premium plans start at only $0.90 per user per month, which include a laundry list of features you can read about on the Zoho Vault pricing page. The Enterprise plan, for a minimum of five5 users and with the lot of advanced capabilities, is available for a 15-day free trial.
“Part of my position involves a lot of client's credentials. Zoho allows me to have all credentials safely protected in one place. It also gives you the ability to share access with other users while still hiding and protecting the password information.” — Zoho Vault review
Image courtesy of Sticky Password
To help explain the perks of Sticky Password for password management and form filling, the makers developed a cute 60-second animated video starring a manatee. The company donates a portion of each Premium membership payment to preserve this endangered species. If that doesn’t sell you on the company as a whole, explore some of the robust features on the Sticky Password website, such as biometric authentication (fingerprint scanning).
The Premium plan adds features like cloud backup and local Wi-Fi sync for all devices for a cost of $29.99 per year, or $149.99 for a lifetime membership. (And the knowledge that you may have saved a manatee, which is priceless.)
“Sticky Password makes sure that your work is more comfortable because you are guaranteed to have all your passwords safely memorized. Your work will surely be safer with all your passwords securely memorized. In the premium account it also provides extended features like device synchronization and quick support for your problems.” — Sticky Password review
Image courtesy of SplashID
SplashID boasts a customer base of more than one million users, with clients that include Adobe and the National Institutes of Health, as well as recognized universities such as University of Florida and UC Davis. The company’s latest release, SplashID 8, provides smooth encryption of all your important passwords using a master password of your choosing. With the free edition, you receive a simple but powerful tool for password management. The Pro plan, available with a monthly or yearly agreement, piles on the additional features so you can experience, as worded on the SplashID website, “password nirvana.”
“If you happen to be one of many people who have numerous accounts, both online or offline, this software will satisfy your needs. Organizing account details has never been easy, but SplashID can do it for you. From web accounts to credit cards or driver licenses, you have the full control to categorize them to your liking. If you find it’s a hassle to input your data one by one, you can even import your data in VID or CSV file types. It’s very convenient for those who have multiple accounts or a card for every occasion.” — SplashID review
Image courtesy of True Key
Silicon Valley-based McAfee, if you’re unaware, knows a thing or two about security. The company’s password management solution True Key provides the full set of features and cross-device synchronization with all free downloads. (You can read more about the strong featureset on the True Key website.) If you enjoy the program and desire increased password limits for yourself or your team, the Premium edition handles unlimited password data (well, up to 10,000) for only $19.99 per year.
“At work, I use the True Key program. It's very convenient, there are some layouts that I use only at work, I do not even know the passwords from them, True Key does everything for me.” — True Key review
Visit our password manager category to find more free or commercial options and find the password management solution to fit your company’s needs. Reviews can be tailored to view specific ratings, company sizes, user roles, user industries and additional categories to help determine which product will work best for your unique business. While browsing G2 Crowd reviews, check out other identity management solutions to further protect your team’s critical data.
* Please note: Reviews may have been edited for spelling and grammar.
If cybersecurity threats are on your radar, be sure to check out the best free encryption software on the market in 2019.
Zangre is a Senior Research Specialist who helped with spearheading G2 Crowd’s expansion into B2B Services. He studied journalism at the University of North Florida — which is still undefeated in football — and joined G2 Crowd in 2016 when there was only one other “Andrew.” He has enjoyed contributing to newspapers and online publications while pursuing music and comedy projects in his free time.
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