I Tried 7 Best Video Conferencing Software: Who Wins?

It all started with a single, painfully awkward meeting.

You know the kind I’m talking about. Half the attendees couldn’t join because the link didn’t work, someone’s audio kept cutting out, and the screen share? Let’s just say it wasn’t sharing much. That day, I found myself thinking: there’s got to be a better way.

We all want the same thing from video conferencing: crystal clear audio, smooth video, and features that don’t make us feel like we’re wrestling with technology mid-meeting.

As someone who spends most of their day bouncing between virtual meetings — team check-ins, presentations, and even the occasional brainstorming sessions — I realized I’d been settling for “good enough” video conferencing tools. 

I decided it was time for a change. 

I started testing some of the best video conferencing software on G2, from the heavyweights everyone knows to the underdogs flying under the radar. Each tool had its own personality. Some were sleek and sophisticated, built for large-scale corporate meetings. Others were lightweight and user-friendly, perfect for small teams or casual chats. And anything else? It never made the cut.

Whether you’re here because you’re frustrated with your current setup or you’re simply curious to see what else is out there, you’re in the right place. I’ve done the hard work, so you don’t have to. Let’s explore the best video conferencing tools and find the one to make your next meeting seamless, productive, and maybe even fun.

7 best video conferencing software I tested (and loved)

When I first started exploring video conferencing services, I thought it was just a fancy way to make video calls. But the more I used these tools, the more I realized they’re so much more than that. The best video conferencing software and platforms are designed to bridge the gap between people, no matter where they are, by creating a virtual space for communication and collaboration.

For me, it’s like having a digital meeting room in my pocket — one that lets me not only see and hear others but also work together in real time. It’s where ideas are shared, decisions are made, and relationships are built, whether you’re running a business meeting, teaching a class, or just catching up with loved ones.

But here’s the thing: the best video conferencing software doesn’t just connect you; it makes the experience effortless and enjoyable. That’s what sets a truly great platform apart. It’s not just about video and audio — it’s about how well it supports how we interact, collaborate, and get things done.

Did you know? Fortune Business Insights sees the global market rising from USD 33.04 B in 2024 to USD 60.17 B by 2032, growing at CAGR 7.1%. 

What makes the best video conferencing software? My checklist

When I set out to find the best video conferencing software, I realized it wasn’t just about ticking boxes on a feature list. The best tools excel in several key areas that directly impact how we communicate and collaborate online. Here’s what I looked for and why each factor matters.

• Collaboration: Beyond basic screen sharing, I looked for tools that offered breakout rooms, real-time whiteboards, and live polls to enhance interaction. Features like live transcription, closed captions, and translation tools were great to have, especially when collaborating with international teams. I was particularly impressed by platforms integrated with productivity apps, allowing me to share files, manage tasks, or co-edit documents directly within the meeting.
• Scalability and flexibility: Whether it’s a casual one-on-one or a webinar with thousands of participants, the software needs to scale. Customizable meeting layouts, participant management options, and compatibility with different devices—from mobile phones to an entire conference room system — proved invaluable. Platforms that could grow with my needs, offering flexible upgrades and add-ons, scored extra points.
• Ease of use: A tool can have all the features in the world, but if it’s confusing to use, it’s not worth it. One-click access through shared links, browser-based options (no downloads required), and seamless integration with tools like Google Calendar or Outlook made a huge difference. I found that intuitive layouts, clean menus, and clear instructions were essential for keeping things stress-free.
• Reliability: I tested these tools on everything from fast office Wi-Fi to less reliable coffee shop connections. The best platforms consistently delivered clear audio and smooth video, even when bandwidth was limited. Many use an adaptive streaming technology that adjusts video quality in real time to avoid lag or glitches. I also appreciated platforms with quick recovery systems for dropped calls, ensuring minimal disruption.
• Privacy and security: Security isn’t just a bonus — it’s a necessity. I looked for platforms prioritizing user safety with features like end-to-end encryption, meeting passwords, and waiting rooms to control who gets in. As someone who sometimes handles sensitive discussions, I feel these security measures provide peace of mind.
• Value for money: Price matters, but it’s not just about how much a tool costs—it’s about what you get for your money. I found that several free tiers offered impressive functionality, including unlimited calls and essential collaboration tools. However, paid plans delivered more advanced features like analytics, admin controls, and higher participant limits, which were worth the investment for larger teams or complex projects. 

After testing 20+ solutions against these factors, I finally have my top 7 video conferencing tools that stood out as robust, reliable, and scalable.

The list below contains genuine user reviews from the best video conferencing software category page. To be included in this category, a solution must:

• Provide online video and audio communication between two or more parties
• Allow video conference hosts to modify specifications and invite guests to meetings
• Offer features like screen sharing and chat within individual conferences
• Offer recording capabilities for future references or presentations

*This data was pulled from G2 in 2025. Some reviews may have been edited for clarity.  

1. Google Meet: Best for calendar integration and easy scheduling 

Google Meet is one of those video conferencing tools that quietly gets the job done without extra fluff. I’ve used it for everything from client calls to casual catch-ups with colleagues, and what stood out to me the most was how effortlessly it integrates into my daily workflow. 

Since it’s part of the Google Workspace ecosystem, scheduling a meeting is as easy as sending a calendar invite — no separate apps, no extra downloads, just a simple link that pops right into my inbox or Google Calendar. It’s almost too convenient. Rated 4.6/5 based on G2 reviews, it stands as one of the leaders in the video conferencing space. 

Source

I spent quite a bit of time testing Google Meet in different scenarios — team brainstorms, virtual workshops, and even a few large webinars. The video and audio quality remained pretty solid throughout, even when I had multiple participants with varying internet speeds. 

I particularly liked the live captioning feature, which transcribes conversations in real time. It's not only surprisingly accurate but also super helpful when dealing with accents or background noise. Speaking of noise, Meet’s AI-powered noise cancellation did an impressive job of cutting out distractions — goodbye, construction noise and barking dogs!

Another cool thing I discovered is how well it integrates with other Google apps. I could share Google Docs, Sheets, or Slides directly within the meeting, making it easy to collaborate without awkward screen-sharing struggles. Plus, it syncs perfectly with Google Drive, so recordings and transcripts (if you have a paid plan) are stored automatically without me lifting a finger.

Google Meet is frequently highlighted in verified reviews on G2 for its simplicity, seamless integration with Google Calendar, and reliability for everyday team meetings. Many users appreciate how quickly they can set up calls without needing extra downloads or complex onboarding.

G2 reviewers consistently praise the free version for covering essentials and making it easy to get started. At the same time, G2 feedback notes that capabilities like recording and breakout rooms sit behind paid tiers, workable for lightweight use, but something teams should factor in if they anticipate structured workshops or recorded sessions.

Users feel that the minimalist interface keeps meetings straightforward and uncluttered, which many users prefer. But on the other hand, according to G2 review data, is less room for deep customization, with a few users citing virtual backgrounds that don’t always render smoothly, fine for quick calls, but limiting if brand polish matters.

Users also point out that inviting participants outside the Google ecosystem can add extra steps, especially for those unfamiliar with Chrome-based tools. Most teams manage this by sharing clear join instructions and testing access ahead of high-stakes meetings, preserving the overall simplicity while smoothing the edges.

Overall, Google Meet earns strong marks in G2 review data as a dependable, easy-to-use video conferencing solution. While there’s room to expand features and refine customization, most users agree it excels at making scheduling and joining calls simple.

What I dislike about Google Meet:

• The clean, uncluttered design keeps setup quick and distraction-free; however, G2 reviewers note it feels basic on layout options, playful virtual backgrounds, and branding elements, so engagement-heavy meetings can feel less polished. Best for teams prioritizing simplicity over deep customization.
• The free tier is solid for quick calls, but G2 feedback notes that recording, breakout rooms, and advanced host controls sit behind paid plans. Well-suited to stand-ups and ad-hoc syncs; more complex workshops or webinars typically benefit from an upgraded tier.

What G2 users dislike about Google Meet:

“I personally think there is a need to improve the layout of the meeting if many people are present at once. During our meetings or any fun activity, there are usually more than 40 agents present at once, but if we try to take a screenshot of all the present folks, Google Meet shows around 30 folks at once on a screen. We can try to increase the possibility of showing more folks on a screen simultaneously.”

- Google Meet Review, Sunil S.

2. Microsoft Teams: Best for Microsoft 365 users

When I first started using Microsoft Teams, I quickly concluded that it’s not just about meetings; it’s about creating a fully integrated digital workspace where everything happens in one place. From video calls to document collaboration, chat, and task management, it aims to be the all-in-one solution for modern professionals. 

One of the first things I tested was how well it handled meetings in different settings — one-on-one calls, team stand-ups, or webinars. The video and audio quality were solid, but I did notice that performance dipped slightly when multiple participants had their cameras on in HD, especially on lower-end devices. However, 90% of G2 users rate the audio conferencing features highly. 

Source

What stood out to me the most was the Together Mode, which places all attendees in a shared virtual background, like a classroom or auditorium. This feature made meetings feel more engaging and less fatiguing than staring at the usual grid of floating faces.

Teams really shine because of its deep integration with Microsoft 365. During meetings, I could easily share and edit Word documents, PowerPoint slides, and Excel sheets without juggling multiple apps or tabs. This was especially useful in collaborative meetings, where everyone needed to make quick edits in real time. 

Another standout feature is the ability to record meetings and store them directly in OneDrive or SharePoint, making it easy to refer back to key discussions without manually saving files elsewhere.

Microsoft Teams is frequently highlighted in G2 customer reviews for its deep integration with Microsoft 365, making it easy to connect chat, video, and file sharing within one ecosystem. Many users appreciate how well it scales for companies that already rely on Outlook, SharePoint, and other Microsoft tools.

G2 reviewers praise the breadth of collaboration features and tight Microsoft 365 integration, which power robust, multi-team workflows. At the same time, they say the interface can feel overwhelming for newcomers; with so many options, finding controls during live meetings may take extra clicks. Teams typically smooth this by customizing the toolbar and standardizing meeting presets so essentials stay front and center.

G2 user reviews also mention that notifications can feel excessive out of the box, but most teams resolve the distraction quickly by tuning channel- and mention-level settings. Inviting external participants, especially those without Microsoft accounts, can introduce access friction; clear guest links and pre-meeting checks generally keep sessions on track.

G2 users also note that Teams can be resource-intensive, with lag on older devices during large, feature-heavy meetings. Lighter modes (web client, reduced background effects) and sensible app discipline usually maintain performance while preserving the core collaboration gains.

Overall, Microsoft Teams is valued as a robust, enterprise-ready solution that connects seamlessly with the Microsoft ecosystem. While there’s room to simplify navigation and lighten system demands, most users consider it a reliable choice for collaboration at scale.

What I dislike about Microsoft Teams:

• G2 reviewers praise deep Microsoft 365 integration, but also report a dense UI where basic controls are buried a few clicks in. 
• G2 user feedback highlights strong enterprise features, but guest invites, especially for non-Microsoft accounts, often hit permission hiccups. Reviewers note that once configured, Teams excels for organizations deeply embedded in the Microsoft ecosystem. 

What G2 users dislike about Microsoft Teams:

“I have faced some performance challenges. Teams tend to run slower on less powerful devices. Managing and organizing files shared within channels or chats can also become increasingly difficult as the volume grows. Additionally, the search functionality has limitations, making it challenging to locate specific content within chats.”

- Microsoft Teams Review, Ashrith S.

3. Webex Suite: Best for enterprise-grade security 

Webex Suite surprised me the most. It’s like it took the traditional video conferencing experience and upgraded it with a blend of premium features and enterprise-level reliability. 

It’s not just a tool for meetings — it’s an entire platform designed for seamless collaboration, with video calls, messaging, webinars, and even calling wrapped into one cohesive package.

The meeting quality immediately stood out for me. The audio clarity was top-notch, even when participants had less-than-stellar internet connections. The built-in adaptive video resolution adjusted smoothly without interrupting the flow of the meeting—a big plus when some attendees were dialing in from less-than-ideal setups.

I also experimented with its real-time translation feature, which can translate over 100 languages during live meetings. It felt like having a personal interpreter on standby and was incredibly useful for global teams.

Webex Suite’s AI-powered features also caught my attention. From People Insights, which gives you a snapshot of who you’re meeting with, to gesture recognition (yes, it picks up when you give a thumbs-up or clap), the tool feels like it’s designed to keep interactions lively and intuitive. Let’s talk about its noise-cancellation technology. I tested it in a busy café, and the other participants swore they could hear only my voice, not the espresso machine in the background.

One feature that truly elevated the experience was the whiteboarding tool. It’s integrated directly into the platform and lets participants collaborate visually in real time. No need to open another app or share your screen awkwardly — it’s all right there. Plus, integrating tools like Slack and Microsoft Teams ensures it fits seamlessly into different workflows.

Webex Suite is often praised in verified reviews on G2 for its enterprise-grade reliability and security, making it a trusted choice for organizations with strict compliance requirements. Many users highlight its robust feature set for hosting both internal meetings and large-scale webinars.

G2 feedback highlights strong collaboration and a rich feature set, though the interface can feel complex for first-time users, with some controls tucked behind nested menus. Most teams address this by curating a lighter starter setup, pinning key tools, simplifying navigation, and adding short internal guides, so everyday actions stay quick.

G2 mentions occasional compatibility challenges as well, including lag on older hardware or weaker connections during busy sessions. In practice, reviewers say performance stabilizes when participants use recommended system specs, limit background effects, and default to lower-bandwidth settings when needed.

Reviews also surface pricing considerations: smaller businesses and solo professionals often find that advanced capabilities (e.g., deeper analytics or webinar features) live on higher-tier plans. Teams typically right-size by starting on a core tier and upgrading selectively when those specific features will drive measurable impact.

Overall, Webex Suite continues to be regarded as a reliable, feature-rich platform for enterprise users. While streamlining the interface and improving accessibility for smaller teams could broaden its appeal, it remains a strong contender for organizations prioritizing security and scale.

What I dislike about Webex Suite:

• Webex scales to large sessions (100+), but G2 reviewers note slight audio/video sync delays when interactive tools (polls, whiteboards) are used; performance typically stabilizes when HD is limited and interactions are staggered, still a solid choice for big webinars.
• Advanced features like real-time translation and whiteboarding are powerful, but G2 feedback says they aren’t immediately discoverable and can require tutorials; once configured, teams report smooth workflows and strong engagement.

What G2 users dislike about Webex Suite:

“I get frustrated with the occasional performance problems, especially when the connection becomes unstable during busy times. Also, some features feel complicated and might need extra guidance or training for new users to make the most of them.”

- Webex Suite Review, Kunal S.

4. Zoom Workplace: Best for high-quality video experiences 

When it comes to the best desktop video conferencing software with good reviews, Zoom Workplace stands out for its reliable performance, intuitive interface, and consistently high user ratings.

Whether you’re jumping into a quick one-on-one, running a large webinar, or collaborating with a global team, Zoom has built a reputation for being fast, intuitive, and rock-solid. 

When I started using Zoom Workplace, I was curious to see if it lived up to the hype, and I have to say — it delivers on most fronts, but there are still a few areas where it could improve.

What really caught my attention during testing was Zoom’s AI-powered assistant, a surprisingly bright addition that makes meetings feel more productive and less chaotic. This AI assistant can generate meeting summaries, highlight key discussion points, and even suggest follow-up actions — all without me needing to take constant notes.

I tested this feature during a particularly fast-paced brainstorming session, and the recap it provided afterward was impressively accurate. It captured action items and summarized the conversation so well that I could instantly share it with my team, saving us all valuable time.

Another useful aspect was the AI-driven transcription and translation, which works in real time. Whether I was meeting with international colleagues or needed an accurate text version of the discussion, the assistant stepped in and provided reliable transcriptions across multiple languages. It’s an excellent feature for remote teams working across different time zones and languages.

I tested Zoom’s meeting features in different scenarios — team stand-ups, client presentations, and even a large webinar with breakout rooms. The video quality was excellent, even in high-resolution mode, and the audio clarity remained stable with minimal lag, even when participants were in different time zones with varying network speeds. 

I also experimented with Zoom’s Smart Gallery, which uses AI to create individual video feeds for participants in shared spaces — perfect for hybrid work setups where multiple people might be joining from the same conference call room.

Another standout feature was the virtual backgrounds and touch-up filters, which are surprisingly good. Whether I needed to blur my messy background or enhance my appearance for an important client call, the customization options were robust and polished.

G2 reviewers consistently praise Zoom’s ease of use and reliability for day-to-day meetings. That said, feedback also suggests that the free plan’s time limit constrains longer sessions, and smaller businesses often find paid tiers pricey as usage scales, teams typically right-size by mapping must-have features before upgrading.

The performance considerations also come up in reviews. Large meetings with HD video and screen sharing can be resource-intensive, occasionally spiking CPU on some devices. In practice, reviewers keep things smooth by limiting HD when it isn’t essential and closing heavy background apps.

Finally, insights from G2 reviewers point out that advanced features, analytics, webinar registration, and third-party integrations take time to master. Most teams ramp faster by starting with core workflows, then layering in those capabilities with guided docs or brief internal training.

Overall, Zoom continues to be seen as a reliable, feature-rich choice for both small teams and large organizations. While pricing and system load are areas users would like to see refined, it remains one of the most trusted names in video conferencing.

What I dislike about Zoom Workplace:

• Zoom is reliable for live collaboration, but offline functionality is limited beyond basic recording playback, so a stable connection is typically required; still a strong fit for teams prioritizing real-time video, breakout rooms, and cloud features.
• Screen sharing is generally smooth, but G2 reviewers note occasional delays when juggling multiple screens or rapid app switching; simple tweaks (single-window share, limiting HD when not needed) usually clear it up, keeping fast-paced presentations on track.

What G2 users dislike about Zoom Workplace:

“Zoom can sometimes be resource-heavy, especially on older devices, which causes occasional lag or crashes. Additionally, the security features — though improved — require a bit of extra setup to ensure all meetings are fully protected. Overall, Zoom Workplace is an excellent solution for improving communication and collaboration, allowing us to stay connected and productive no matter where we are.”

- Zoom Workplace Review, Matt C. 

5. Slack: Best for video calls within team collaboration 

Slack has always been known as the go-to messaging app for teams, but with its recent upgrades, it's evolving into a full-fledged collaboration hub — including video conferencing, huddles, and deep integrations with other workplace tools.

If you’re searching for an affordable video conferencing platform with great audio, Skype is a proven option thanks to its low cost and clear VOIP quality. 

When I started using Slack for video calls and team check-ins, I wondered if it could replace traditional video conferencing platforms or be better suited as a supplementary tool. Spoiler alert: it’s got some impressive features, but it’s not without its quirks.

Source

One of the most interesting aspects of Slack is its Huddles feature, which offers a casual, audio-first way to connect with colleagues instantly—almost like dropping by their desks in a virtual office. I found this feature great for spontaneous brainstorming sessions or quick alignment chats without the formality of scheduling a full-fledged meeting. 

The transition from chat to voice (and even lightweight video sharing) is seamless, making it an ideal tool for remote teams who want to keep communication flowing without friction.

When I put Slack’s video conferencing feature to the test, I was impressed by how well it integrated with the rest of the platform. I could pull up documents, share screens, and even use emoji reactions — all without having to leave the conversation thread. The screen-sharing experience was exceptionally smooth, with options to let participants annotate directly on shared content, which was ideal for real-time collaboration.

Another major win? Deep integrations with other productivity tools. Whether it was Google Drive, Zoom, or Asana, Slack made it incredibly easy to pull in files, track tasks, and even automate workflows with Slack bots. The built-in AI assistant also helped surface important messages and reminders, reducing the time I spent searching for things buried in endless chat threads.

Overall, Slack is an excellent all-in-one collaboration tool where video calling is a convenient add-on. While it may not replace dedicated video conferencing platforms for big meetings, its simplicity and integration with daily workflows make it highly valuable for quick, informal communication.

What I dislike about Slack:

• Slack lacks advanced features like breakout rooms, waiting rooms, and participant management, which I get in a dedicated video conferencing tool.
• Unlike other conferencing tools, Slack doesn’t offer built-in recording for video calls, which means I had to rely on third-party integrations to save discussions for later reference.

What G2 users dislike about Slack:

“I can't say that I dislike it, but the cost of plans went up recently. I noticed that the mobile app version experienced lagging. In comparison to other messaging software, the quality of video calls should be improved when speaking with clients.”

- Slack Review, Krenil B.

6. Skype: Best for cost-effective international calling

Skype is the OG video conferencing tool. It's been around forever, and for me, it was my first introduction to online video calls. Over the years, it has evolved from a simple call-and-chat tool into a more feature-rich communication platform that’s still widely used for both personal and professional interactions. 

Naturally, I wanted to see if Skype could still compete in today’s crowded video-conferencing landscape, and my experience was a mix of nostalgia and discovery.

I found Skype quite accessible and cross-platform-friendly. Whether I was using a laptop, mobile phone, or even a smart TV, Skype worked seamlessly across devices. The installation process was quick, and signing in with a Microsoft account was a breeze — primarily if you already use other Microsoft services. I tested calls across different devices, and the synchronization was spot on, making it easy to switch between devices mid-call.

One of Skype's standout features is its call quality, which remains impressively stable even on slower connections. Thanks to Skype's adaptive bandwidth technology, video and audio quality adjust automatically based on internet conditions, which was a relief when I was working from a café with spotty Wi-Fi. The noise suppression feature also worked surprisingly well, keeping background sounds to a minimum and ensuring my voice was evident throughout.

Many users value its straightforward setup and solid screen-sharing features for walking through documents or presentations.

G2 reviewers credit Skype with dependable calling and straightforward setup that works well for quick check-ins. That said, eviews indicate it trails newer platforms like Zoom or Microsoft Teams for collaboration; the absence of interactive tools such as whiteboarding and annotation can make brainstorming feel less dynamic. Skype works well for individuals and small teams prioritizing reliability and simplicity over advanced meeting features.

In addition, G2 user reviews point to limited meeting management such as no breakout rooms, fewer host controls, and minimal participant analytics, making Skype better suited to smaller, casual meetings than structured group sessions. Many teams keep it for simple calls and shift workshops or larger meetings to a dedicated conferencing platform.

Overall, G2 review data positions Skype as a dependable and cost-effective solution for straightforward communication, while also highlighting opportunities to modernize its interface and expand collaboration features.

What I dislike about Skype:

• The interface is familiar and straightforward, but G2 reviewers say it feels dated and a bit clunky versus newer rivals, still, that simplicity helps teams jump into quick calls without friction.
• Core calling is dependable, but G2 user feedback notes higher resource use during extended video, with fans spinning up; with lighter settings and minimal effects, most report smooth day-to-day check-ins.

What G2 users dislike about Skype:

“Sometimes, Skype feels a bit old-school. Video quality can be glitchy, and the app can be confusing to navigate at times.”

- Skype Review, Omar S.

7. GoTo Meeting: Best for simple webinars and reliable performance

GoTo Meeting has been a staple in the video conferencing world for years. It is known for its reliability and simplicity, especially for businesses that need a no-frills, dependable meeting solution. When I started using GoTo Meeting, I was eager to see if it could stand up to newer competitors with more feature-packed offerings. 

While it doesn’t have all the flashy bells and whistles, it does deliver a solid, professional meeting experience, focusing on high-quality audio, strong security, and user-friendly controls.

One of the first things I noticed was how lightweight and fast the platform is. Unlike some video conferencing tools that can feel heavy and sluggish, GoTo Meeting runs smoothly even on lower-end devices, which makes it great for team members who might not have the latest hardware. I tested it on both desktop and mobile, and the experience was consistent, with minimal lag or connectivity issues.

The audio quality stood out as one of GoTo Meeting’s strongest features. Powered by their proprietary noise suppression technology, the calls were clear, with little to no background noise interference, even when I was in a noisy environment. 

I found the Call Me feature especially useful — it automatically dials participants' phones when the meeting starts, removing the need to fumble with dial-in numbers and PINs.

Another feature I appreciated was the drawing tools and shared keyboard/mouse control, which made collaboration much smoother during presentations and remote troubleshooting sessions. Unlike other platforms where screen sharing can be clunky, GoTo Meeting kept it soft and responsive, even when I shared high-resolution content.

GoTo Meeting is frequently recognized in G2 user reviews for its reliability and straightforward setup, making it a trusted option for teams that want a dependable video conferencing tool without a steep learning curve. Many users appreciate its stability during calls and consistent performance for day-to-day meetings.

G2 reviewers credit the platform with reliable core calling and straightforward setup that gets teams connected quickly. However, the interface feels dated compared with newer competitors, and configuring advanced options, like meeting scheduling or recording preferences, can take longer. But once learnt, it's definitely worth it.

The absence of built-in engagement tools (polls, reactions, breakout rooms) can make larger or interactive sessions feel less dynamic. Even so, reviewers say it suits individuals and small teams that prioritize simple, dependable meetings, and many address the gaps by standardizing presets and pairing it with a dedicated tool when they need high-engagement formats.

Overall, GoTo Meeting as a reliable and practical choice for straightforward meetings, while also pointing to opportunities for modernization and more interactive features to compete with the leading platforms.

What I dislike about GoTo Meeting:

What G2 users dislike about GoTo Meeting:

“The user interface, which some find less intuitive than other platforms. Another challenge can be occasional lag or technical issues during larger meetings, which might disrupt communication. Some users also mention that features like screen sharing or file uploads could be smoother, and the mobile app doesn’t always deliver the same experience as the desktop version. Lastly, the pricing might feel steep for smaller teams who don't utilize all the features.”

- GoTo Meeting Review, Ana B.

Comparison of the best video conferencing software

Frequently asked questions (FAQs) about video conferencing software

Have more questions? Find more answers below.

Q1. What is the most popular software for video conferencing?

The most popular video conferencing software today is Zoom, which is known for its ease of use, high-quality video, and scalability. Other widely used platforms include Microsoft Teams, which integrates seamlessly with Office 365, and Google Meet, which is great for those already using Google Workspace. These platforms have become essential for businesses, educators, and casual users who need reliable virtual communication.

Q2. What is the best free video conferencing software?

If you're looking for free video conferencing apps, some of the top choices include:

• Google Meet: Free for up to 60 minutes per call with up to 100 participants.
• Zoom: 40-minute meeting limit but excellent for small team calls.
• Microsoft Teams: Great for businesses already using Microsoft products.
• Skype: No time limits for one-on-one calls and free group meetings of up to 100 participants.

Q3. What is the best free meeting app?

The best free meeting app largely depends on your needs. If you’re looking for a quick and straightforward solution, Google Meet or Skype are excellent choices. If you need more features, such as screen sharing and virtual backgrounds, Zoom’s free plan offers an outstanding balance of functionality and ease of use. 

Q4. Is free video conferencing software good enough for my needs?

Free versions are great for small teams or occasional use, but they often come with limitations like shorter meeting durations, fewer participants, and a lack of advanced features like analytics, recording storage, and integrations. If your business relies heavily on virtual meetings, upgrading to a paid plan might be necessary.

Q5. What is the best video conferencing app for small business?

For small businesses, Google Meet is a strong choice because it integrates seamlessly with Google Workspace, making scheduling and collaboration simple. Slack is also popular with smaller teams that want messaging and quick video calls in one platform.

Q6. What are the top video conference software for remote teams?

Remote teams often rely on Zoom Workplace for its high-quality video, breakout rooms, and reliability across time zones. Microsoft Teams is another top pick, especially for distributed companies already using the Microsoft 365 ecosystem. But essentially, all the tools listed above can be used for remote teams. 

Q7. Which video call software is best for customer meetings?

Zoom Workplace is widely recognized for delivering professional, high-quality video calls with features like virtual backgrounds and screen sharing, making it ideal for client presentations. Google Meet also stands out for external meetings thanks to its easy browser-based access without requiring downloads.

Q8. What are some recommended video conferencing tools for startups? 

Startups often choose Slack for its messaging-first approach with built-in video calls, keeping communication streamlined. GoTo Meeting is another good option for growing teams that need reliable, easy-to-set-up video conferencing without steep learning curves.

Q9. What is the most reliable video meeting service for large companies? 

Webex Suite is best known for its enterprise-grade reliability and security, making it a trusted option for global corporations. SAP Concur isn’t in this category, so I’ll stick to Microsoft Teams, which also scales well across enterprise organizations.

Q10. What is the best rated video calling software for international communication?

For global communication, Skype is still a go-to option for affordable international calling and video meetings. Zoom Workplace also earns high marks for its stability and call quality across international networks.

Q11. Secure video conferencing software for legal firms?

Webex Suite is a leading choice, with enterprise-grade encryption and compliance features suitable for sensitive legal discussions. Microsoft Teams also offers robust security controls and integrations with Microsoft’s compliance framework.

Q12. Easy to use video conference solution for our office?

Google Meet shines here with its straightforward setup and direct integration into calendars and Gmail. GoTo Meeting also receives praise for being simple to launch and dependable for everyday office meetings.

Let's call it a wrap

For me, choosing the best video conferencing software was like finding the perfect virtual handshake — I wanted it to be smooth, professional, and ideally glitch-free. 

Whether you’re looking for a free and easy solution like Google Meet, an all-in-one collaboration hub like Microsoft Teams, or the gold standard in video calls with Zoom, there’s a platform on my list that can perfectly meet your versatile needs.

Each tool brought something unique to my (virtual) table — some offer top-tier security for enterprise-level meetings, while others shine with fun engagement features like breakout rooms and virtual backgrounds. For me, the key was to figure out what matters most: ease of use, seamless integrations, or rock-solid reliability.

You now have all my insights to make the right call, whether you're hosting team huddles, giving client presentations, or just catching up with friends and family. So, take your pick and meet with confidence — just don’t forget to unmute yourself!

Explore the exciting world of VR conferencing and discover how immersive technology can revolutionize collaboration and connection.