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Managing business purchases might seem simple until invoices pile up, approvals get delayed, and tracking expenses becomes challenging.
Whether you run a startup or an enterprise, inefficient procurement can lead to unnecessary costs, compliance risks, and supplier disputes.
This is where the best procure-to-pay (P2P) software helps. These solutions automate the entire purchasing cycle, from vendor selection and purchase orders to invoice approvals and payments. They help businesses control spending and improve supplier relationships.
This guide breaks down the key features, benefits, and considerations of the best procure-to-pay software solutions.
*These procure-to-pay tools are top-rated in their category, according to G2 Grid Reports. The pricing details for these software are available on request.
During testing, I saw how the best procure-to-pay software solutions streamline procurement with features like purchase order tracking, invoice matching, and approval automation. These tools help businesses reduce errors, improve cash flow, and simplify supplier management.
Companies like Amazon, Coca-Cola, and Microsoft handle thousands of supplier transactions efficiently, but you don’t need to be a global enterprise to benefit from P2P software. Even smaller businesses can cut costs, reduce manual work, and gain better financial control.
To help businesses of all sizes, I’ve tested and analyzed top P2P tools. Based on automation, ease of use, and overall efficiency, here are my six best picks for 2025.
First, I explored G2 Grid Reports to identify the best procure-to-pay software that professionals rely on the most. Then, I tested these tools to evaluate how well they automate procurement workflows, manage vendor relationships, and optimize financial operations.
For tools I couldn’t test directly, I contacted procurement and finance professionals with hands-on experience and cross-referenced their insights with verified G2 reviews. The screenshots in this article come from a combination of my testing and vendor-provided materials on G2. To ensure a well-rounded analysis, I used AI to analyze thousands of G2 user reviews, extracting key insights and common feedback.
When evaluating the best procure-to-pay software, I focus on several key features to determine its effectiveness:
The list below contains genuine user reviews from our best procure-to-pay software category page. To qualify for inclusion in the category, a product must:
This data has been pulled from G2 in 2025. Some reviews have been edited for clarity.
mjPRO is a procurement software that helps businesses find the right suppliers based on category and buying patterns. From procurement and implementation to post-activation support, it is a one-stop solution for managing the entire purchasing process.
While testing the tool, I found that its comprehensive features include automated workflows, real-time data exchange, and seamless supplier management, which can significantly improve procurement efficiency.
One of the most useful aspects of mjPRO is its e-tendering and bid submission capabilities. The platform makes it easy to submit bids digitally while ensuring compliance and keeping all tender-related documents organized in one place.
What I like most about mjPRO is its automated workflow, streamlining repetitive tasks for procurement and finance teams. Features like an auto-request for quotation and auto-comparative statement reduce manual effort, while its integrated data exchange makes communication between stakeholders smooth and hassle-free.
One of my biggest pain points was the lengthy bid submission process. While the system provided clear guidance, some steps felt unnecessarily complicated.
The portal occasionally froze, requiring me to log in multiple times. While the platform generally functioned well, G2 users also reported occasional glitches and bugs that interfered with usability.
I also struggled with the Excel format not working properly, which slowed down the process even further. Some G2 reviews mention that the submission workflow could be more streamlined for a smoother experience.
"The Mjunction portal is well organized and easy to access. Whenever we face any issues during e-bidding or e-auctions, we always receive prompt support from the Mjunction team."
- mjPRO Review, Abhijit G.
"The registration and document upload process could be further streamlined for a smoother user experience."
- mjPRO Review, Gaurav T.
SAP Ariba is a spend management tool that automates the purchasing lifecycle for indirect goods and services.
While testing it, I realized that it helps streamline procurement by integrating purchases, invoices, and approvals. It also connects with trusted vendors globally through the Ariba Network, making it a solid platform for buying and invoicing.
One thing I really liked was how easily it integrated with SAP ERP and S/4HANA. Since everything synced in real-time, procurement teams did not have to worry about manual data entry or delays.
SAP’s customer support was another big plus. Whenever I had an issue, they provided clear explanations and walked me through the solution step by step. G2 users have echoed similar positive experiences.
That said, getting started took time. The platform has many features, and learning how to use them properly requires training. It was not the most intuitive experience at first, so I had to put in extra effort to get comfortable.
I observed that it handles procurement well, but adding smarter features could make it even more efficient. As per G2 users, better server accessibility and improved AI integration could enhance automation.
Another thing that stood out was the outdated UI/UX. It felt a little clunky, and navigation could be improved. G2 users also mentioned that the interface needs to be more user-friendly. A modernized design would make the experience much smoother.
"Having used it for nearly two years, I find it convenient and easy to use. While occasional updates introduce new features, they remain understandable since I use the platform regularly. What I appreciate most is its ability to process requests in a timely manner."
- SAP Ariba Review, Ian Dwight C.
"It is quite complex, and users may need time to fully understand the tool. Additionally, the high implementation cost makes it less accessible for smaller companies and startups, leading them to explore other alternatives."
- SAP Ariba Review, Aditya B.
Coupa is an AI-driven procurement solution that automates purchasing workflows, reducing the need for manual oversight. From both a user experience and administration perspective, I found the system well-structured and efficient.
One of the biggest advantages I observed is how Coupa streamlines procurement. Once a vendor is linked, I simply locate the required items. After approval, the PO is automatically generated and sent, eliminating extra steps. This significantly reduces the workload for procurement teams, removing the need for constant manual management.
I also explored Coupa’s analytics section, which was quite powerful. While it took me some time to fully understand its capabilities, I appreciated the extensive categories, filters, and reporting options available.
That said, the interface wasn’t very user-friendly. Like some G2 reviewers, I had to spend extra time figuring out where things were, and I can see how someone unfamiliar with the system might struggle initially.
I also noticed limited support for catalogs and cXML invoicing. While the core procurement functionalities worked well, there weren’t enough resources or guidance available for these areas.
Additionally, G2 users have raised concerns about Coupa’s sourcing functionalities, supplier information management forms, and risk modules, highlighting the need for improvements in usability and flexibility.
"The Treasury section includes features for loan management, interest calculations, and linking multiple companies within a single tool. It provides clear reports, cash flow tracking, and payments via SWIFT, which is a significant advantage."
- Coupa Review, Verified User in Defense & Space
"Vendors sometimes find the system challenging to navigate. Coupa has multiple screens requesting information, making it easy for them to lose their way while accessing our form. The way these screens are presented can also cause confusion about who is requesting the information. My only experience with Customer Support was referring a vendor for help, but they were redirected back to me."
- Coupa Review, Verified User in Mining & Metals.
Use the best invoicing software to reduce delays and improve vendor relationships with automated workflows.
Airbase is a procure-to-pay solution that simplifies expense management with AI-powered automation.
One of my favorite features is how effortlessly I can snap a picture of a receipt, and Airbase automatically uploads, saves, and extracts details with no manual input required.
The receipt matching feature is another game-changer. When a receipt arrives in my inbox, Airbase seamlessly links it to the right transaction, reducing errors and making expense tracking effortless. No more digging through emails or manually matching receipts.
I also appreciate the transparent approval process, users can see exactly who’s reviewing a request, follow up if needed, and once approved, reimbursements are sent straight to the account.
Invoice reconciliation is quick and hassle-free, keeping vendor payments organized so I always know where things stand without chasing down details.
That said, PO requests could be improved, if a request is denied, there’s no way to access or duplicate it, forcing me to start over from scratch, which adds unnecessary work, especially for recurring purchases.
I also wish there was an option to bulk edit descriptions, departments, and categories instead of updating each receipt individually. This would make managing large volumes of expenses much more efficient. G2 reviews echo this concern, as many users find manual updates time-consuming.
A memory function for recurring expenses would also be a fantastic addition. If Airbase could remember my previous coding and descriptions, it would streamline workflows and ensure consistent transaction management.
"Airbase has completely streamlined expense management! I love how AI handles receipts; just snap a picture, and it uploads, saves, and extracts details automatically. The receipt matching feature is a game-changer, seamlessly linking receipts to transactions. Bulk reporting makes submissions efficient, and syncing my Airbase card with Google Pay adds extra convenience. Expense tracking has never been this smooth, I highly recommend it!"
- Airbase Review, Marine M.
"When requesting purchase orders (POs) and virtual cards, there is no option to go back and duplicate a request. For example, if a PO request is denied, I receive an email notification, but I cannot access the denied PO. This creates extra work, as I must submit a new request from scratch."
- Airbase Review, Naor V.
Pluto is a corporate card and expense management platform for MENA businesses. On testing, I found it to be incredibly useful for managing reimbursements and automating accounts payable.
One of my favorite features is the seamless approval workflow. It can significantly reduce back-and-forth emails and ensure that expense approvals move quickly and efficiently.
I also love how the receipt capture works. Procurement teams can simply snap a picture through the app, and Pluto automatically extracts key vendor management details like the vendor name, amount, and date. It saves so much time compared to manual entry.
The clean and intuitive interface makes onboarding easy, even for first-time users. I didn’t need much training to start, and navigating the platform felt natural from day one.
That said, based on G2 reviews, I found that the initial setup with the compliance department took longer than expected for some businesses, delaying full adoption. Streamlining this process would improve the user experience.
I also think the mandatory receipt upload process gives users too little time before the card is automatically deactivated. A slight extension would make things more flexible.
From my experience, the mobile app performance could be improved. It occasionally lags, and smoother functionality would enhance usability. G2 users have echoed similar frustrations, noting that the app could be more responsive for better on-the-go management.
"The product is incredibly easy to use, even for individuals who are not tech-savvy. The customer support team is very helpful and responds quickly. I use it at least two to three times a week and have been quite impressed. The Pluto team has designed this software to be highly user-friendly, and they have successfully achieved that goal. Additionally, the integration process is excellent, straightforward, and hassle-free."
- Pluto Review, Ram P.
"What I don't like is that it takes two days for the resources to become available after the transfer is made, and payments are not processed and received by the supplier immediately, which can sometimes cause difficulties. Additionally, some features need improvement regarding synchronization with Xero. I would love for Pluto to sync in a way that allows it to directly process payments for bills recorded in Xero."
- Pluto Review, Verified User in Marketing and Advertising
Procurify is an AI-powered procure-to-pay solution. While testing it, I appreciated its strong emphasis on customer success. Their support team is responsive, making it easy to get the most out of the platform.
I like the customization options that allow businesses to set up controls like spending limits, approval workflows, user permissions, budget tracking, and policy enforcement tailored to their needs. This flexibility ensures that procurement processes align perfectly with company policies.
The integration capabilities are impressive! Connecting it with other systems has been smooth, which can save teams time and effort in managing procurement workflows.
The mobile app is a huge plus for procurement and finance teams. While testing it, I noticed it was very easy to manage purchases on the go, though I’d love to see all desktop features included in the app for a truly seamless experience.
The built-in reports could be more powerful. I noticed that they lack the level of granularity most finance teams need, and while exporting data to Excel is an option, it requires extra effort to apply filters and analyze information effectively. G2 users have also reported similar challenges with reporting limitations.
The receiving module could also be improved. I wish there was an option to return rejected items to the procurement queue without retriggering the entire approval process. This would make reordering much simpler.
Another limitation I noticed was the order request process. Procurement teams often prefer to consolidate multiple orders into a single request, even if they are destined for different facilities. During testing, I found that while I could change the shipping address during PO creation, having this option available at the initial request stage would prevent multiple submissions and reduce the need for manual checks.
"This tool enables our business team to efficiently process bills and requests in a timely manner. As a Special Education (SPED) Director, it also allows me to provide the necessary support to the team, ultimately benefiting our students."
- Procurify Review, Robbie K.
"The only drawback I have experienced is the inability to add items to an order if something is forgotten. There is no option to edit or modify the order, only to cancel it. As a result, multiple order numbers are generated instead of a single one for tracking."
- Procurify Review, Vanessa V.
P2P software benefits industries such as manufacturing, healthcare, retail, construction, and finance by improving procurement visibility, reducing costs, and ensuring compliance with purchasing policies. Very small businesses or highly specialized sectors with minimal procurement needs may not require them.
Yes, most P2P solutions offer seamless integration with enterprise resource planning systems to ensure synchronized data and streamlined workflows. It's a good practice to check with the vendor before purchase to confirm compatibility and integration capabilities.
AI transforms P2P processes by increasing efficiency and reducing errors. It detects anomalies, predicts cost-saving opportunities, and enhances supplier negotiations using historical data and market trends. In September 2024, Coupa introduced 'Navi', a generative AI agent that provides real-time navigation and support for business queries, further streamlining procurement operations. As AI continues to evolve, its role in P2P will only grow, driving smarter and more strategic purchasing decisions.
Implementation time varies depending on the complexity of integrations and business processes. Cloud-based solutions can be deployed in a few weeks, while on-premise systems may take longer.
Many P2P solutions support multiple currencies, tax regulations, and regional compliance requirements, making them ideal for businesses with global operations. Before purchasing, it's important to discuss your specific use case with the vendor in detail to ensure the solution meets your organization’s needs and integrates seamlessly with existing systems.
Without the right procure-to-pay software, managing procurement can quickly become inefficient. But after testing different solutions, I’ve seen how automation can streamline approvals, improve supplier management, and enhance cost control.
With so many options available, I’m confident there’s a solution that fits your specific business needs, simplifies purchasing, and strengthens overall procurement efficiency.
Build better supplier relationships and drive efficiency with the best supplier relationship management software.
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