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9 Best OCR Tools in 2025 – My Top Picks After Testing

May 6, 2025

best ocr software

Everyone has heard the adage, “Time is money.” In today’s digital world, there are more distractions than ever before.

As an SEO, I often have to convert poorly optimized PDFs and make them searchable to improve rankings in visual search. This process can take forever. Instead of manually updating hundreds of PDFs for an entire week, I can simply feed them into OCR software to automate that process. Within minutes, I have searchable PDFs and optimized images ready to go. That's the power of OCR in 2025.
 
Businesses cannot afford to waste time. And nothing wastes time like manually transcribing information from scanned documents or images by hand. Luckily, OCR software saves time and money. And while there are quite a few of these out there, choosing an OCR Software that fits specific use cases takes work. So, I went down a rabbit hole to identify the best OCR software to save my time and sanity, and I want to share that list with you!
 

G2 research analysis:

“OCR technology has come a long way since its inception almost a century ago. The first versions of the technology were standalone products that converted written text into machine-readable and editable text data. The software has evolved to be an integrated feature in many automation platforms that are powered by artificial intelligence.

 

Thus, only a handful of the products in G2’s OCR category are standalone OCR solutions. Most of the products in this category are automation platforms or products that heavily rely on automation, such as CRM software, ERP systems, and accounting software. As technology advances increasingly aim to reduce human intervention in business processes, OCR technology will continue to play an important role in various software solutions. “

 

Priya Patel, Senior Market Research Analyst, G2

Whether you’re looking for a free or low-cost solution to get a feel for OCR technology capabilities or looking to replace an OCR product in your tech stack, my guide will help you find the right software solution for you or your business. 

The best 9 OCR tools in 2025 and my personal review after testing them all

Going paperless is the way to go, and that's where OCR software comes in.  Not only can it help me be more efficient, but it's also way better for the environment. Win-win!

As OCR tools improvise their ability to  convert and parse non-editable files with utmost precision, the industrial adoption lever shifts in it's favour, resulting a wide market adoption. Which is why the current OCR market was valued at USD 13.95 billion in 2024 and is expected to grow at a CAGR of 13.06% during 2025-2033, as stated in an imarc report. 

OCR's built-in mechanism optimizes a company’s resources and creates green data centers that reduce carbon emissions and impact the world around us. 

Ready to ditch the paper and go digital?  Let's dive into my favorite OCR software options so you can find the perfect fit for your team!

How did I find and evaluate these top optical character recognition (OCR) software?

To build the list, I started by testing the top-rated OCR tools listed on G2. I created accounts and used them in real-world scenarios like scanning documents, converting PDFs, and extracting text from images, to see how they performed under everyday conditions. 


Since pricing ranged from free trials to premium plans, I paid close attention to each tool's features, usability, and standout capabilities that made it truly useful.

 

To expand my perspective, I dug into verified G2 reviews and spoke with experts who regularly work with OCR software. Their insights helped distinguish tools that simply function from those that users genuinely enjoy using. 

 

In cases where I couldn't personally test a tool, I consulted a professional with hands-on experience and validated their insights with G2 reviews.  The screenshots featured in this article are a mix of those captured during testing and images sourced from vendor G2 pages or publicly available materials. 

In the middle of rapidly evolving digital globalization, industries are leaning more towards data automation, ML processing, and AI-based OCR capabilities, which has become a pressing concern. As more OCR vendors take this into powerplay, North America has established the highest share of over 35.2% in the OCR market in 2024, as per the same report as above.

Not only does it describe the current evolutionary trends and features of OCR tools, but it also facilitates the decision-making process for faster adaptation. 

What I look for in the best OCR software this year (2025)

Through my exhaustive research evaluating numerous OCR solutions over the past weeks, I've witnessed firsthand the wide range of capabilities, from overly simplistic tools to excessively complex platforms.  I learned very quickly that OCR technology is powerful, but there are critical features that differentiate effective OCR software from those that fall short.  For those seeking to make informed purchasing decisions, the following criteria are essential:

  • Uncompromising accuracy: The foundation of any reliable OCR solution lies in its ability to accurately recognize and convert text from diverse sources, including images and scanned documents. I always prioritize accuracy to minimize manual correction, ensuring data integrity and operational efficiency for your business.
  • Optimized processing speed: Speed is key in today's fast-paced business environment. Don’t settle for OCR software that doesn’t save you time. I found that the ideal OCR solution should quickly process a large amount of documents, especially for organizations with high-volume needs. Your ideal solution should accelerate workflows and maximize your business's productivity.
  • Comprehensive language support: There are fewer barriers to global business than ever. In an increasingly globalized marketplace, robust OCR software must accommodate multiple languages. This functionality is essential for organizations dealing with international clients, partners, or documents in various languages.
  • Automation features: The ability to automate recurring tasks or schedule future tasks is essential for individual users and businesses looking for the right OCR software. This automation can take the form of a robust feature like auto-processing folders or leveraging AI and machine learning to improve accuracy over time. 
  • Intuitive user interface: An intuitive and user-friendly interface is essential for reducing the learning curve and increasing utilization across your business starting on day one. A streamlined design and clear navigation ensure that anyone across your organization can jump into using your new tool without missing a beat.
  • Seamless integration capabilities: Integrations are key! It's crucial to select OCR software that seamlessly integrates with current systems and applications. Compatibility with existing infrastructure ensures a smooth transition and minimizes disruption across your business.
  • Cost-effectiveness: Before you buy, consider your budget for the year. Budgetary considerations are always a factor in software acquisition. Thoroughly evaluating different pricing models, including licensing fees, subscription costs, and potential hidden expenses, is necessary to determine affordability and return on investment for your business.

By prioritizing these criteria during the evaluation process, software buyers can confidently select OCR solutions that make the most sense for their business and drive operational efficiency.

The list below also contains genuine user reviews from G2’s OCR software category page. To be included in this category, a software product must:

  • Process digital images and/or scans of various document types
  • Identify and extract relevant data within scanned documents and convert it into machine-readable text that can be searched and edited
  • Assist with the classification and sorting of captured document files

*This data was pulled from G2 in 2025. Some reviews may have been edited for clarity.  

1. Laserfiche: Best for document management with compliance

I started with an industry favorite, Laserfiche. Being the category leader in the G2's OCR grid, it stands out from other tools in its category in terms of feature set, functionality, and ease of use. My colleagues told me that this software was a crowd favorite. 

My experience with Laserfiche was overwhelmingly positive. The accuracy was impressive; its text recognition feature allowed easy search across various file types. Processing speed was also a highlight, with batch scanning and image processing making quick work of my large piles of documents. The metadata customization and auto-classification features allow for a lot of flexibility in handling different languages.  

Laserfiche's user-friendly design, drag-and-drop file organization, and intuitive document editor make it a joy to use. The seamless integration with Microsoft 365 was a major plus for my workflow. Finally, the flexible pricing tiers, starting at $50 per user annually, make it an attractive option for businesses of all sizes.

Laserfiche ocr tool processing documents.

That said, based on the G2 user community feedback, some users note that the initial setup can require guidance, particularly when configuring advanced workflows. 

A few G2 reviewers mention that adding certain modules or integrations may increase costs, which is something smaller teams might want to consider.

Still, with the consistently positive ratings across G2 for efficiency, reliability and support, Laserfiche continues to be a preferred choice for organizations seeking scalable process automation and document management in one platform.

What I like about Laserfiche:
  • I really liked Laserfiche’s OCR capabilities as I tried many different document types, and it seamlessly digitized and retrieved my documents every time.
  • Business process automation has been a game-changer for me. Setting up workflows for repetitive tasks, like approvals and data entry, has saved me countless hours.

What G2 users like about Laserfiche:

“No matter what issue/task/problem my departments come to me with, I can immediately find a way for Laserfiche to solve it. Laserfiche has near limitless "solvability" built into it. Ranging from simple forms that collect simple data to advanced forms that execute workflows that store data in tables and then create a customized PDF based on a template and word merge fields.

Outside of public-facing interactivity, it also has the ability to automate redundant tasks inside the repository.”

 

- Laserfiche review, Brian M.

What I dislike about Laserfiche:
  • The user interface, while functional, can feel a bit dated. It’s not always as intuitive as I’d like, which may frustrate new users.
  • I also noticed some issues with the mobile app. While it works, it’s not as polished or feature-rich as the desktop version. If you plan to use Laserfiche on the go, you might find it a bit limiting.

What G2 users dislike about Laserfiche:

“Sometimes hard to come up with a consistent process. Occasionally, struggling to get it fully operational. Used this software a couple of years ago, not advanced that much then.”

- Laserfiche review, Planthara V.

Do you know the difference between OCR solutions and intelligent document processing (IDP) software? Brush up on the similarities and differences if you're interested.

2. FineReader PDF for Windows and Mac: Best for cross platform PDF editing

FineReader PDF for Windows and Mac is an all-in-one OCR, document management, and PDF converter. If you’ve ever had to deal with piles of scanned documents or messy PDFs, you’ll understand why I’m a fan. It’s like having a magic wand for paperwork.

The OCR feature is the star of the show. FineReader PDF is ridiculously accurate when recognizing text, even when I shared documents that had tricky layouts with tables and columns. It converted my documents into Word or Excel files while keeping the original formatting intact. And the best part? I could preview the results before finalizing, without any surprises.

It’s also blazing fast. Whether I’m scanning a single page or a whole report, it processes everything quickly. And because you don’t need to upload anything online, it’s secure too—a big plus for sensitive documents.

The interface is straightforward, so I didn’t have to spend hours figuring out how to use it. It’s a great tool for anyone who values their time and sanity. That said, FineReader PDF for Windows and Mac isn’t perfect. There is a free trial available, but it doesn’t come with all the paid features. The subscription cost is another thing. It’s on the pricey side, especially compared to Adobe’s offerings. I’d love to see more competitive pricing.

Finereader PDF for Windows and Mac OCR tool interface

That said, a few G2 reviewers mention that the trial version can feel somewhat limited in functionality, particularly for users wanting to explore advanced features before committing to a full license.

Other G2 reviews have pointed out that while the software handles structured documents exceptionally well, its performance with more unstructured or handwritten content could be improved with deeper AI integration.

Overall, FineReader is considered as a strong and reliable OCR tool,  especially among G2 users in legal, academic, and administrative roles. Its cost-effectiveness, particularly for teams who rely on precise document digitization and long-term archiving, is frequently highlighted as a key differentiator.

What I like about FineReader PDF for Windows and Mac:
  • The OCR tool processes documents quickly and supports common formats like Word, Excel, and PDFs without needing online uploads.
  • Finereader PDF has an intuitive interface, and the ability to preview OCR results before finalizing made the tool easy to use and improved my user experience.

What G2 users like about FineReader PDF for Windows and Mac:

“I have used FineReader PDF for many years. I first sought it out for its text recognition ability. That is superior to anything else I have tried. It includes features like flipping pages and realigning text when needed and a simple process to check and edit the recognized text. It also produces PDFs showing the actual graphical page but with the recognized text underneath. I have also used the PDF editing features, which are also very good. It is my first choice for scanning and recognizing documents.”

 

- FineReader PDF for Windows and Mac review, Mark L.

What I dislike about FineReader PDF for Windows and Mac:
  • Although the experience with document conversion was great, the limited trial functionality can be a little frustrating, I couldn’t explore all the features without purchasing a paid license.
  • I also noticed that the OCR can struggle a bit if you’re working with non-Latin scripts like Thai or Arabic. It’s not a dealbreaker but something to be aware of.

What G2 users dislike about FineReader PDF for Windows and Mac:

“As a PDF tool, it should have more PDF-related features for the price they are offering their services. Sometimes, I like to put the page number into a PDF file, but it doesn't allow us to do so.

Other basic features are missing. But it's good software for other PDF-related work and document Scanning with OCR.”

- FineReader PDF for Windows and Mac review, Abhilash G. 

Optimize your documents and store, retrieve and modify file contents with ease with document management software to establish an organized repository

3. DocuWare: Best for digitizing and automating workflows

When it comes to taming the chaos of paperwork and making your office run smoother, DocuWare has been a game-changer for me. Let me share my experience with this combination OCR, document management, and workflow automation tool.

First off, the efficiency it delivers is outstanding. Imagine having all your documents at your fingertips—neatly stored, searchable, and ready whenever you need them. That’s DocuWare in a nutshell. Its search optimization is a lifesaver; I’ve cut down hours of sifting through files, thanks to its robust indexing and retrieval features. Whether you’re dealing with invoices, contracts, or employee records, this powerful OCR tool ensures they’re always accessible.

Docuware interface when testing it's OCR capabilities.

What I really love is how user-friendly it is. The interface is intuitive, and getting started doesn’t require a tech degree. Plus, it integrates seamlessly with other tools like Microsoft Office and various ERP systems. If you’re like me and rely heavily on workflow automation, you’ll appreciate how it can transform repetitive tasks into smooth, automated processes. For instance, I’ve set up workflows to handle approval processes and document distribution without lifting a finger—pure magic. 

That said, one area users on G2 often highlight for improvement is customization abilities. While the system works well out of the box, the limited flexibility in tailoring features to specific organizational needs can be a challenge.

Exploring advanced capabilities can also feel a bit complex at first; several G2 users mention that more built-in guidance or tutorials would enhance the onboarding experience.

And while the platform is generally stable, some G2 reviewers and I have noticed occasional lag or performance slowdowns during peak times. Still, the platform’s strengths continue to make it a trusted solution for many teams.

What I like about DocuWare:
  • I appreciate the tool’s ability to organize and access documents quickly.
  • The simplified storage and retrieval of documents stand out. This made working across a lot of different processes a breeze.

What G2 users like about DocuWare:

“I've been using DocuWare in our airline company for the past two years, and it has completely transformed our operational processes. I particularly appreciate the quick search function and the ability to create custom workflows. Before using DocuWare, we relied on a generic document management system. DocuWare stood out because of its seamless integration with our operations and scalable architecture.”

 

- Docuware review, Tolga K.

What I dislike about DocuWare:
  • Although it provides the expected PDF editing, I wish there was more flexibility to allow for customization within the tool.
  • This software is very powerful, but I noticed that it can take some time to learn how to use it and fully utilize all the advanced features.

What G2 users dislike about DocuWare:

“People unfamiliar with document management systems could have difficulties initially, which could be a challenging learning curve.”

- Docuware review, Vanishka J.

Do you need a refresher on what OCR software is? Read an article from our team of experts and stay on top of your game.

4. Hyperscience: Best for complex document processes

If you're looking for a smarter way to manage your documents and save time on repetitive tasks, Hyperscience might just be your new best friend.After testing the tool, I think it’s one of the most efficient software solutions for document processing and OCR (Optical Character Recognition) out there.

First, let’s talk about its standout feature: the OCR capabilities. Hyperscience takes data extraction to a whole new level. The tool's accuracy is incredible, whether it’s invoices, medical forms, or any other complex document. I’ve worked with other OCR tools before, and Hyperscience is a step ahead in recognizing text and formatting, even from less-than-perfect scans.

It’s also extremely user-friendly. From the intuitive interface to the way it integrates into your existing systems, the tool doesn’t demand a steep learning curve. Plus, it supports automation—you can set up workflows that take care of the boring, repetitive stuff. For instance, data entry tasks that used to take hours now happen in a fraction of the time.

Hyperscience OCR feature scanning handwriting.

Hyperscience has transformed the way I handle documents. It’s a huge time saver, and the accuracy of its data extraction means fewer errors and headaches. If your work involves a lot of data processing or document management, I highly recommend giving this OCR solution a try.

Although this tool has some standout features, something several G2 reviewers point out when discussing its overall functionality, there are a few areas where improvement would enhance the experience.

The pricing tends to be on the higher side, which might give budget-conscious users pause, a sentiment reflected in multiple G2 reviews.

While customization options are appreciated, creating templates can be a bit tricky and would benefit from a more streamlined setup process.

Additionally, some users on G2, including myself, have observed that older versions lack access to newer, more advanced features. So, staying current with software updates is important for getting the most out of the platform.

What I like about Hyperscience:
  • I really appreciate Hyperscience’s ability to handle large volumes of data efficiently. No matter how many documents I threw at it, the software could process it all.
  • Its OCR capabilities were a huge standout. It maintained a high accuracy in extracting data from various document types.

What G2 users like about Hyperscience:

“Hyperscience is a great tool with outstanding accuracy results for handwritten and digital scanned documents. It is also very easy to adopt, use, and integrate with other applications. We have implemented it for two different LOBs and continue to add more LOBs.

Their task restriction feature allows multiple LOBs to work on the same platform without any audit breach. In terms of their support, I would say it's phenomenal.”

 

- Hyperscience review, Viral S.

What I dislike about Hyperscience:
  • While Hyperscience provide document compatibility, the cost is higher than other similar OCR products I compared it to.
  • I also noticed that there were some challenges to getting true customization in the tool. Template development and customization need some improvement.

What G2 users dislike about Hyperscience:

“Sometimes the security and privacy are main concerns when the more sensitive information is being loaded tothe  automated system, as for new users it can be difficult to understand things without the full usage of this tool.”

- Hyperscience review, Anjali S.

Need a quick definition for Optical Character Recognition? I have you covered.

5. SS&C Blue Prism Intelligent Automation Platform: Best for AI-powered document processing

If you’re serious about automating the boring, repetitive stuff in your day-to-day work, SS&C Blue Prism Intelligent Automation Platform is worth checking out. I’ve been using it for a while now, and let me walk you through what makes it a strong contender in the OCR game.

The first thing you’ll notice is how good it is at automation. Whether scraping data, managing, or handling multi-step workflows, Blue Prism does the heavy lifting. Its ability to process rule-based tasks quickly and accurately is top-notch. I’ve set up workflows that saved me hours of manual effort—seriously, it’s a game-changer for time-consuming processes.

One of my favorite things about Blue Prism is its interface. It’s user-friendly and doesn’t require you to be a coding wizard. That said, diving into more advanced features can be challenging, especially if you’re new to the platform. I’d recommend training to unlock its full potential, as the learning curve can initially feel steep.

That said, I feel that the cost can be a consideration, especially for smaller operations or teams just starting out, a point that surfaces in several G2 reviews frequently.

Integrating with other systems can also require some technical work. While the platform is robust, G2 reviewers mention that software integrations can take time and effort to get up and running smoothly.

Task scheduling, though functional, can occasionally feel a bit clunky, an area where users on G2 have suggested refinements to support more seamless, hands-off automation.

Still, for teams that need a scalable RPA solution, Blue Prism remains a strong contender.

BluePrism OCR capabilities within the tool.

What I like about SS&C Blue Prism Intelligent Automation Platform:
  • SS&C Blue Prism Intelligent Automation Platform excels at automating mundane and repetitive tasks.
  • Blue Prism really helped me enable advanced process configurations and handle diverse workflows when testing.

What G2 users like about SS&C Blue Prism Intelligent Automation Platform:

“What I like most about the SS&C Blue Prism Intelligent Automation Platform is its user-friendly interface and robust features. The platform’s ability to automate common tasks with RPA and manage unstructured data with cognitive automation is impressive. Its scalability and security measures also provide peace of mind for projects of all sizes. Overall, SS&C Blue Prism is a reliable and efficient solution that improves simplicity and operational efficiency.”

 

- SS&C Blue Prism Intelligent Automation Platform review, Mudit B.

What I dislike about SS&C Blue Prism Intelligent Automation Platform:
  • While Blue Prism is a powerful, I found it can be a bit expensive as an OCR solution. This may be an issue for smaller businesses.
  • I also found that the task scheduling within the software can be occasionally clunky, requiring manual intervention.

What G2 users dislike about SS&C Blue Prism Intelligent Automation Platform:

“Blue Prism could have better tag control on their queues. We had a situation where several robots stopped in production because the names of the tags had too many characters. However, the length of them was lower than 25 chars. It could also better integrate with tools like Docker. The lack of these two things slows down the process when deploying robots to PROD.”

- SS&C Blue Prism Intelligent Automation Platform, Bruno Henrique N.

6. Nanonets: Best for machine learning based document capture

If you’re tired of manually processing documents and handling repetitive tasks, Nanonets is like having a super-smart assistant by your side. I’ve been using it for a while now, and honestly, it’s a game-changer for streamlining workflows and saving time.

First off, Nanonets’ OCR capabilities are fantastic. It’s incredibly accurate at extracting data from documents, whether it’s vendor invoices, email attachments, or scanned files. I’ve used it to automate invoice processing and vendor onboarding, and it’s saved me hours every week. Plus, the platform adapts to unique use cases, so even if your needs are a bit out of the ordinary, Nanonets can handle it.

The interface is super user-friendly. You don’t need to be a tech wizard to get started, which makes it accessible for teams with varying levels of technical expertise. But let me be honest: while the platform is great for straightforward tasks, tackling more complex workflows might take some extra effort or training.

Now, let’s talk about pricing. Nanonets is better priced than many of its competitors, but the higher-tier plans can feel a bit steep if you’re on a tight budget. And while the base plan is decent, I wish it offered more generous limits or features. Another minor hiccup is customer support. While the team is knowledgeable, their initial response times could use some improvement. But once you’re connected, they’re helpful in resolving issues.

Nanonet information extraction feature within tool.

That said, G2 feedback also suggests that newer users might benefit from more detailed onboarding or tutorials, especially when setting up more complex workflows. 

Some users have noted that the free tier could be more generous, and that accessing full functionality may require moving to a higher pricing plan, something smaller teams might want to consider.

A few reviews also mention that model training for niche data types can take time but acknowledge the responsive support team as a key strength during the setup process. 

Still, the overall sentiment is clear: Nanonets offers a reliable, scalable solution for intelligent document processing. For businesses seeking speed, accuracy and flexibility in how they handle their data, Nanonets continues to earn high marks from users across Windows and MacOS platforms.

What I like about Nanonets:
  • Nanonets interface and platform are very user-friendly, even for non-technical users.
  • I was impressed by Nanonet's high accuracy in data extraction, especially for document scanning and vendor invoice processing.

What G2 users like about Nanonets:

“The technology is advanced, accurate and easy to use and scale. The team who supported us ensured that we used their technology most effectively. When challenges occurred the Nanonets team would work together with us to better understand, and they even let us use some customizations to ensure we were successful. A highlight of the product is that its OCR technology is more advanced (by far) than anything else we saw. We thoroughly evaluated competing technologies, and no other tool would get the accuracy, speed, ease of integration, and scaling we got with Nanonets.”


- Nanonets review, Jose Antonio L.

What I dislike about Nanonets:
  • Although Nanonets provides end to end document automation to ease into, but one aspect Nanonets can improve on is customer support. Initial response times for customer service can be slow.
  • I also noticed that advanced features were challenging to use out of the box. While simple tasks are easy, more complex workflows might require additional expertise.

What G2 users dislike about Nanonets:

“While the platform is user-friendly for simple tasks, setting up advanced workflows may require a deeper understanding of its features. Training models for unique document types or workflows can also be time-consuming, requiring uploading sufficient data to achieve accurate results.”

- Nanonets review, Vlad B.

7. Square 9 Softworks: Best for department-wide document management 

We’ve all gotten headaches from trying to get on top of our document management or hunting down that elusive document; let me tell you about Square 9 Softworks — a game-changer for document management and workflow automation. I've been using this software, and it’s like having a personal assistant who never forgets where anything is.

First off, the interface is a dream. Whether you're using the web-based or desktop version, it’s intuitive and easy to navigate. You don’t need to be an IT genius to figure it out, which was a relief for me and my team. The optical character recognition is stellar. It scans, reads, and digitizes documents like a pro, making everything searchable with just a few clicks. Seriously, it’s saved me hours that I used to waste sifting through file cabinets or messy folder systems that I can’t remember.

The automation features are where Square 9 Softworks truly shines. It was easy to streamline everything — invoices get routed automatically, approvals are a breeze, and everything is tracked. Plus, the integration with existing accounting and ERP systems has been seamless. It’s like the software just knew what we needed.

Another standout is its flexibility. Need to tweak a workflow? No problem. Want to index documents for faster retrieval? Easy. It’s adaptable to how your business works, which, for me, has been a lifesaver.

Square 9 Softworks offers strong document management capabilities, something that many G2 reviewers recognize, particularly when discussing features like GlobalSearch and automation tools.

That said, the software does have its drawbacks. Based on G2 feedback and my own evaluation, there will be occasional bugs, such as login issues or glitches in document mapping.

While these aren’t dealbreakers, they can be inconvenient during critical workflows. Support is another area where feedback on G2 is mixed; although the team is knowledgeable, the absence of phone support and occasional delays in email responses can slow things down when quick resolution is needed.

Improving responsiveness here would go a long way toward enhancing the overall experience. Overall, Square 9 Softworks is a leading document processing tool that provides extensive functionality for digitizing documents in compatible formats.

Square 9 Softworks user interface

What I like about Square 9 Softworks:
  • Square 9 Softworks streamlined workflows for AP processes, invoice approvals, and other repetitive tasks.
  • The software’s Integration capabilities with systems like ERP, accounting, and CRM software made completing multi-step processes easy.

What G2 users like about Square 9 Softworks:

“The most helpful aspect of square9 is the amount of space that can be used to store files and documentation. The application is well organized, and we use this in several different departments, so each department may have certain access restrictions, which helps keep everything nice and organized for every department. Also, my fellow employees and I use this application every day. The implementation of this application was seamless and customer support is really good when needed.”


- Square 9 Softworks review, Darien Hundley S.

What I dislike about Square 9 Softworks:
  • While the performance wasn't much of an issue, I ran into some issues while testing with bugs in the software, such as issues with GlobalSearch sign-ins or document mapping.
  • I also noticed that there are limited support options and the slow response times from technical support when I encountered issues.

What G2 users dislike about Square 9 Softworks:

“Data retrieval can be challenging on the database end, especially when dealing with complex queries or large datasets. A more robust, user-friendly reporting or query tool would enhance accessibility and streamline data access for non-technical users.”

- Square 9 Softworks review, Ar-Jay Angelo M.

8. Amazon Textract: Best for text and form extraction

Amazon Textract, a cloud-based OCR powerhouse that’s transformed how I handle and store documents. If you’ve ever felt buried under piles of paperwork or spent hours manually entering data (like me), this tool is a lifesaver.

The standout feature is data extraction, its ability to extract text and data from just about any document. Whether it’s printed, handwritten, or even a complex form with tables, Textract’s machine learning-based OCR handles it. I’ve used it to digitize invoices, process purchase orders, and even extract key-value pairs from forms—all without breaking a sweat.

The API is super straightforward to use. I’m not a hardcore developer, but integrating the API into my workflow was surprisingly easy. Plus, the accuracy is impressive. It’s not just plain text recognition; it also understands structured data, making it great for automating workflows like invoice approvals or RPA tasks.

Another thing I love is how scalable it is. Whether you’re processing a handful of documents or millions of pages, Textract can handle it. And since it’s cloud-based, I didn’t need to worry about infrastructure — everything works. The pay-per-use model is a nice bonus, especially if you’re starting out or handling smaller workloads.

That said, Textract isn’t a one-size-fits-all solution. As several G2 reviewers point out, pricing can escalate quickly when processing large document volumes.

I also noticed that the performance with handwritten text varies, particularly if the handwriting is unclear. The API responses are comprehensive but can feel overwhelming to users unfamiliar with JSON or data parsing may face a steeper learning curve.

G2 feedback suggests that more precise documentation or simplified output options would enhance usability. Additionally, since Textract is exclusively tied to AWS, it may not be ideal for those seeking a standalone desktop tool.

Still, Textract remains a strong choice for scalable, cloud-based document processing for teams already operating within the AWS ecosystem.

Amazon Textract document analyzer feature.

What I like about Amazon Textract:
  • Amazon Textract has exceptional OCR capabilities, which accurately extract text, handwriting, and structured data from various documents, including PDFs and images. I had no issues while researching and using the tool.
  • The integration of machine learning makes it powerful for automating workflows and extracting key-value pairs and tables from scanned documents.

What G2 users like about Amazon Textract:

“What else do we need from Amazon Web Services? It's a great tool for OCR. Amazon Textract took it to the next level by using ML for OCR. It's not just about plain printed documents; with Amazon Textract, you can use anything from which text can be recognised. Also, It's easy to set up.”


- Amazon Textract review, Mustafa Asif Ali T.

What I dislike about Amazon Textract:
  • While the tool is ideal for file extraction, I feel that price is a downside. Pricing can ramp up if you use the tool for large-scale document processing.
  • I also evaluated that it has limited language support, which can restrict usability in multilingual environments.

What G2 users dislike about Amazon Textract:

“Sometimes Amazon Textract is not able to identify data in the desired format & as of now, there is no mechanism to train this service to identify those data. This can be a bottleneck for some situations.”

- Amazon Textract review, Manan P.

9. DocuClipper: Best OCR for financial documents

When I began testing DocuClipper, I wondered if it could handle multiple tasks and documents at once. If you’ve ever struggled with converting heaps of PDF bank statements into something usable like Excel sheets, this software is your new best friend. DocuClipper specializes in financial statements. I put this to a test by pushing a handful of statements to it. Trust me, I’ve been there, and I’m amazed at how much time and sanity this tool has saved me.

First off, the ease of use is just incredible. You don’t need to be tech-savvy to figure this out. I had a bunch of statements to process, and in no time, I was uploading, converting, and organizing them. What’s even cooler is that it can merge multiple PDFs into one Excel file. Imagine uploading an entire year’s worth of bank statements and getting a clean, structured Excel sheet in seconds. No more manual data entry—hallelujah!

Now, let’s talk about accuracy. DocuClipper delivers here, especially with PDFs. For scanned documents, it’s about 95% accurate. Sure, a little manual tweaking is needed for the remaining 5%, but compared to entering everything by hand? It’s a dream. The tool’s ability to handle forensic accounting tasks and fraud examinations is stellar. I’ve used it in scenarios where accuracy was non-negotiable, and it held up remarkably well.

That said, like any tool, it has its quirks. Some users, including myself, have noticed occasional glitches, such as difficulty accurately reading dates when documents have unconventional layouts.

Handling canceled checks or pages with multiple checks can also present minor challenges, as reflected in G2 feedback.

Still, these are small trade-offs in the context of the broader efficiency the tool offers, and for many users, the benefits far outweigh the occasional hiccup.

Using the document analyzer function of DocuClipper.

What I like about DocuClipper:
  • I really appreciated how simple it was to process multiple documents, including merging multiple PDFs into Excel files using DocuClipper.
  • The ability to extract and format data quickly saved me significant time while I was using and researching this software.

What G2 users like about DocuClipper:

“DocuClipper has been awesome for us. It's incredibly easy to use. The automation features have allowed us to extract critical information, usually in less than a minute, saving us a great deal of time reducing client costs. Customer support has also been very responsive whenever we have questions. Best of all, it's affordable and more user-friendly than incredibly expensive tools that don't even do what they are supposed to.”


- DocuClipper review, Jeanette M.

What I dislike about DocuClipper:
  • While DocuClipper mostly converted with accuracy, I did notice some minor issues with the software, such as incorrectly reading dates or difficulty with specialized formats like canceled checks.
  • I also came across some challenges when dealing with multi-check pages or unconventional document layouts.

What G2 users dislike about DocuClipper:

“There are some glitches, as with any software. The glitches aren't significant enough to be concerning. I wish there were a better function or option for reading the data on cancelled checks, but with multiple checks to a page, DocuClipper hasn't conquered that function yet, so I just avoid it altogether.

The dates are often misread, so you need to be on top of your game to ensure you only upload statements by month or grouped year. Otherwise, it is a nightmare to figure out what entries are for a specific year or month. It isn't as problematic once you get those checks and balances down to a science. The popup question on what line of work you are in after every extraction is annoying.”

- DocuClipper review, Julie A.

G2's AI Monty

Frequently asked questions about Optical Character Recognition (OCR) software

Have more questions on the best OCR software, or interested in learning more about OCR technology? Find more answers below!

What is OCR software?

OCR (Optical Character Recognition) software converts printed, handwritten, or scanned text into editable and searchable digital formats. Powered by AI and machine learning, it extracts text from images, PDFs, and documents—automating data entry, improving document management, and reducing manual errors for greater efficiency.

What is the best OCR software?

The best OCR software depends on your needs, such as accuracy, language support, integrations, and budget. For their strong performance and versatility, LaserficheFineReader PDF, and Docuware are top picks for 2025.

What is OCR software used for?

OCR software automates data entry, digitizes records, extracts information from documents like invoices and receipts, and enables searchable archives, boosting efficiency and productivity by 2025.

Are there any free OCR software?

Yes! Based on my research, I recommend the following free OCR software: Laserfiche, Nanonets, and Base64.ai. 

What is the best OCR software for Mac?

Based on my research, FineReader PDF for Windows and Mac is the best OCR software for Mac. It stands out as a top choice, offering high-accuracy text recognition, multi-language support, and powerful PDF editing tools tailored to professionals and businesses.

Can OCR software read handwriting?

Yes,  modern OCR software can read handwriting, though accuracy depends on the text's clarity and the tool used. In 2025, AI-powered options like FineReader PDF, Adobe Acrobat Pro DC, and Nanonets handle both cursive and printed handwriting with improved reliability.

Turn handwritten chaos into organized content

Whether you’re a team of one or part of a larger business, everyone could benefit from having more time to focus on priority work. This is why finding the best OCR software for your business is my top priority this year.

Whether you're a small business seeking an affordable tool to streamline your document workflows, a medium-sized company looking for a balance of customization and performance, or a large enterprise needing advanced automation and robust security, there's an OCR solution tailored to your goals. With technology advancing rapidly, adopting the right OCR software can boost productivity, reduce manual effort, and ensure a competitive edge. Explore these options and discover the perfect fit for your business today.

The ball is in your court: pick a tool, dive in, and start trying these amazing optical character recognition solutions today!

Feel like getting your feet wet with free OCR software before you buy? Read our best free OCR article above to learn how to get started today! 


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