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Managing a gym isn't just about ensuring the weights are correctly racked or that classes start on time. It's a constant juggling act—handling memberships, scheduling personal training sessions, tracking payments, and keeping members engaged.
Since it's the start of the new year and my goal (as many others can relate) is to become fitter in 2025, I've spent time talking to gym owners, managers, and fitness professionals. These conversations were insightful.
Through these conversations, I've gained a deep appreciation for the behind-the-scenes challenges they face daily. From dealing with outdated systems to struggling with no-shows and billing issues, it became clear that effective gym management software isn't just helpful—it's essential.
Many gym owners start with spreadsheets, paper sign-ups, or disconnected apps, only to become overwhelmed as their business grows. The right software can streamline operations, reduce administrative headaches, and improve member retention.
That's why I set out to evaluate and find today's best gym management software options. I scanned thousands of G2 reviews on over 20 platforms for usability, key features, pricing, and real-world feedback from gym professionals. In this article, I'll share my top picks for the best gym management software—so whether you're running a boutique fitness studio or a large gym, you can find the right tool to keep everything running smoothly.
*These best gym management software solutions are top-rated in their category, according to G2 Grid Reports. I've also added their monthly or annual pricing to make comparisons easier for you.
Gym management software simplifies operations by handling memberships, scheduling, billing, and member engagement all in one place. After speaking with gym owners and trainers, it became clear that the right software is essential for keeping things running smoothly.
While evaluating these tools, I focused on platforms that were intuitive, flexible, and feature-rich, and supported different fitness businesses. I read several reviews on scheduling, membership management, automation, and integrations like billing and CRM tools. Some platforms effortlessly streamlined operations, while others felt overly complicated or lacked key features.
The best gym management software should save time, reduce manual work, and enhance the member experience—making it an invaluable tool for any fitness business.
I started by looking at G2 Grid Reports to shortlist top tools and then spent weeks digging through reviews for gym management software and speaking with gym owners, managers, and trainers to understand what they need most. I explored real-world use cases—membership tracking, class scheduling, billing, and client engagement—to see how each platform performed in practice.
After consulting the professionals with hands-on experience, I again validated their insights using verified G2 reviews. The screenshots featured in this article may be a mix of those obtained from the vendor’s G2 page or from publicly available material.
The goal was to see if they're as good as they claim, what they're best for, and whether there's a free option you can try without any risk.
Choosing the proper software for gym management is key to ensuring that clients don't miss their classes, that timings are managed well, and members can make the most of their gym memberships. I considered some factors while evaluating the top gym membership management software.
After evaluating these factors, I narrowed my recommendations to the best gym membership management software that stood out.
The list below contains genuine user reviews of the best gym management software. It's important to note that vendors offering a free trial are also considered free in this context.
To be included in this category, a solution must:
*This data was pulled from G2 in 2025. Some reviews may have been edited for clarity.
When I began evaluating Wodify, I didn't know what to expect.
One of the standout features is the reporting and analytics. The system makes it super easy to track revenue, attendance, and member engagement. If you love data, this feature alone is a huge win. Users also appreciated automation and CRM—Wodify helps streamline things like membership renewals and automated emails, reducing a lot of manual work.
Email reminders to retain users
I’ve seen generally positive feedback around Wodify’s integration capabilities. Several users mentioned that it connects fairly well with other fitness tools, though the experience isn’t always completely seamless. That said, I appreciated seeing how many reviewers pointed out improvements in the user interface—it sounds like navigation has come a long way from earlier versions.
On the downside, software glitches came up more often than I expected. I came across multiple reviews describing occasional bugs or hiccups, especially during peak gym hours when stability really matters. I also saw some frustration around the mobile app—it works, but I keep seeing mentions that it could be smoother, especially when members are trying to book classes or track their progress on the go.
Overall, Wodify is a solid option for gym owners who want an all-in-one management system with strong reporting and automation tools.
"Wodify has come SO FAR. I used it in 2009 and then started using it again in 2019, and I am so impressed. It has all the benefits of other platforms, but they don't pay a nickel and dime for every new feature. I love that it is all one website/back end. I am not the most tech-savvy, yet I can do so much because Wodify is so user-friendly! Their customer support has always been fast, responsive, and helpful."
- Wodify Review, Amanda B.
"The downsides for us are their reports/billing options. It's not easy to see what upcoming payments are scheduled unless it's listed on the "payouts" tab. Also, having a payment schedule only on the 1st and 15th has been challenging, as I need another billing start date."
- Wodify Review, Sophie S.
Take control of your studio with the best studio management software. Streamline scheduling, automate payments, and enhance client experiences—all in one place.
One of PushPress's biggest advantages is automation. It handles member billing, check-ins, email reminders, and class scheduling without any effort.
Class scheduling
The billing system is described as especially useful—it automates payments and reduces the chances of late or missed dues. That's one less thing gym managers have to chase people down for.
According to G2 reviews, integrations can be a bit hit-or-miss—some third-party apps connect seamlessly, while others require workarounds. If you rely heavily on deep integrations with other software, be prepared for a bit of a learning curve.
Another challenge I've noticed in user feedback is that the reporting system could be more robust. It covers the basics, but users often rely on an additional tool when they need in-depth analytics. The dashboard is helpful but leaves something to be desired in terms of customization options to improve data visualization.
"The software is so easy to use. Customer support during migration has been outstanding. I don't know why I held off switching for so long. Should have done it years ago. My clients love their new app to book classes and track workouts."
- PushPress Review, Keyley V.
"I don't love the staff app. I still prefer to check our members in on the website. The gym management app is just slow to use. This may be me, and I need to try it more, but initially. I didn't love it."
- PushPress Review, Slam C.
Take control of your martial arts academy with the best martial arts software. Manage memberships, automate billing, and schedule classes effortlessly. Track progress and grow your dojo—without the stress.
TeamUp might just become your new best friend. It's a platform designed to make life easier.
Let me start with what stands out most about TeamUp, based on everything I’ve seen in the reviews. It’s frequently praised for simplifying the chaos of managing bookings, memberships, and payments. I came across a lot of feedback highlighting how convenient it is to access the platform from anywhere—whether on a laptop in the office or checking schedules from a phone while on the go. The mobile-friendly design seems to be a major win for gym owners who don’t stay put for long.
One feature that consistently gets love is the automated email reminders. Reviewers mention how effective these are at reducing no-shows by keeping clients informed ahead of time. That kind of automation directly ties into stronger retention and revenue, something many gym owners seem to value deeply. I’ve also seen plenty of mentions of how helpful the reporting and analytics are, especially when it comes to understanding class performance and member trends.
And if you hate dealing with paperwork, TeamUp has you covered. Its customizable waivers and forms handle everything from new client onboarding to liability waivers, making designing and managing documents within the platform easy.
That said, no system is perfect. Reviews suggest that there's a lack of a dedicated app for instructors. While the mobile-friendly interface works well, having a gym management app designed specifically for quick schedule changes or checking in clients would make a huge difference.
TeamUp's branding is still very noticeable when users embed it into their website. It's not a dealbreaker, but people want more control over the design so it feels like their own.
"I love many things about TeamUp. First and foremost is usability. I have a diverse range of clients in terms of how easy they find it to use tech, but each and everyone finds TeamUp extremely easy to use. A close second is the level of customer service TeamUp provides. They seem to have thought of everything, but they make it extremely easy to request features and work so hard to resolve problems quickly."
- TeamUp Review, Luke M.
"It would be helpful to have an app for instructors/owners so that they can see their diaries more easily."
- TeamUp Review, Michael S.
WellnessLiving does a great job of keeping things organized.
If you offer online sessions, the virtual and on-demand classes feature is a game-changer. G2 reviewers mentioned being able to easily upload workout videos for their clients, who can complete sessions at their own pace. There's also an option for live virtual class scheduling, which is perfect for any hybrid business model.
One of the features that really stood out to me in the reviews of WellnessLiving is the branded mobile app. I saw a lot of users say it adds a level of professionalism to their business, while also giving clients the freedom to book, cancel, and manage their sessions without having to reach out directly.
Scheduling also gets a ton of positive attention. I came across multiple mentions of how easy it is to set up recurring classes and appointments, and to automate reminders, whether through the app or directly on the website. It’s clearly one of the platform’s strongest suits, especially for fitness businesses juggling a packed calendar.
Multiple ways of booking an appointment
The reporting tools aren't as intuitive as users would like. The filters can be overly complicated, and I gathered from the reviews that people often spend too much time just trying to pull the data they need. Also, certain reports, like client history and attendance, don't always display the right information after migrations.
The built-in email system seems to be a bit of a sticking point for some users. I came across feedback mentioning that adding images requires using an external tool first, since there’s no drag-and-drop functionality for customizing emails. Another small issue that stood out in the reviews is the limited control over payment processing. I noticed users pointing out that you're locked into the payment providers supported by WellnessLiving, without the option to bring in your own. For businesses that already have preferred processors, that kind of restriction can feel a little limiting.
"WellnessLiving is great because it's easy to use and has everything you need to run your wellness business smoothly: appointments, sales, clients, rewards, marketing, etc. They keep updating it to make sure it stays useful and relevant for you to help your business grow."
- WellnessLiving Review, Karla C.
"Setting appointments for clients had too many prompts. The app was cumbersome to maneuver. It needs to be more intuitive."
- WellnessLiving Review, Hanalaura W.
Automate bookings, reduce no-shows, and streamline your calendar—so you can focus on what matters most. Take control of your schedule with the best online appointment-scheduling software.
ABC Glofox is not just another gym management app; it's like having a personal assistant for your fitness business.
Users are very positive about not having to deal with a learning curve because Glofox is designed with simplicity in mind. I read reviews that teams were up and running almost instantly, which meant they didn't have to spend hours training. And I must mention the custom branding—it's a huge plus. Gym managers can personalize the app with their studio's colors and logos, making it feel like a true extension of their business. For anyone serious about brand identity, this is a big win.
I also love that you can track the membership details in-depth. It has helped users stay alert and ensured they sent reminders when the membership expiry date was approaching.
As much as I’ve seen Glofox get strong reviews, it’s not without its quirks. One area that could use improvement is the calendar functionality. Several users mentioned that members can only view schedules in daily or weekly formats, which feels a bit limiting. A full monthly calendar view would make it much easier for clients to plan ahead at a glance.
That said, the recurring payments system gets a ton of praise. I came across multiple reviewers describing how easy it is to set up and how well it keeps memberships running without the need for manual reminders. The in-app messaging also seems to be a real standout. From what I’ve read, it makes it simple to send mass updates or have one-on-one chats with members, all in one place.
Reporting tools are another strong point users consistently highlight. I saw feedback about how helpful the platform is when it comes to tracking conversion rates, attendance trends, and payment data. These insights seem to play a big role in helping gym owners make smarter business decisions.
Lastly, I did notice some friction around the booking system. It works well for group classes, but I’ve seen a few reviews mentioning that it feels clunky when setting up individual gym sessions. More flexibility here could go a long way in streamlining the overall experience.
"The help that's available at the click of a button. I feel they listen and give you the attention you need. If you dream it, they can achieve it! I feel they really care about my business and my story. They give me a platform to share my product with the world."
- ABC Glofox Review, Paul S.
"Glofox has consistently over-promised and underperformed. We have experienced 2-3 months of absolute useless tech. The app is broken, our sales/lead management system is not working, and clients are being billed wrong. I have mentioned multiple times that if we could fire them, we would, but sadly, this is our only real option."
- ABC Glofox Review, Verified user in health, wellness, and fitness.
Gym Insight gets a lot of shoutouts for its barcode scanning system. Gym members can check in quickly by scanning their barcode, and their visit is instantly logged. I can imagine how this dramatically reduces front desk congestion and makes the entry process seamless.
Since the software is cloud-based, users can manage their gym's data from anywhere. G2 reviewers mention the ease of being at home or on the go, and still being able to easily check in on daily stats and operations without being tied to their office computer.
However, one of the biggest frustrations I’ve seen in the feedback is the lack of built-in email functionality. I’ve come across multiple reviewers who mentioned having to rely on a separate service just to send emails to members, which adds an extra layer of work to what should be a streamlined process. It’s a small detail, but one that can really disrupt the overall workflow for busy gym owners.
Overall, Gym Insight is a powerful and reliable gym management system with standout features like barcode check-ins, detailed reporting, and cloud-based access. The customer service is said to be responsive, and that it truly simplifies users' daily operations.
Gym Insight Homepage
"Gym Insight has some of the best customer service I've ever experienced. They're always prompt in addressing my questions and concerns. The software itself offers lots of advantages, easy-to-use tools, and reports, and it helps me find people who owe me money. It meets all my needs; it functions flawlessly, and it simplifies the process of training new employees."
- Gym Insight Review, Hira S.
"We really miss the ability to email and text our members directly through the desktop program. It seems the only way to communicate easily with members is if they have the app. Some of our members do have it, but most do not. It used to be seamless to get a short message out to all members."
- Gym Insight Review, Sara T.
Wellyx is an all-in-one solution. No need for separate software for scheduling, payments, or client management—it's all built into one platform.
Reviews state that once users got the hang of it, the interface felt smooth and intuitive. You don't have to struggle with complicated menus or confusing dashboards—everything is designed to be user-friendly after the initial learning curve. The booking and scheduling process is intuitive and straightforward.
While the mobile app is useful, several users wished it had the same level of functionality as the desktop version. It's fine for handling basic tasks, but they'd love to see more customization options and a smoother UI/UX experience.
Overall, Wellyx is a solid choice, especially with its automation, customization, and analytics features.
"It covers all parts of our gym and spa, so it is comprehensive in its features. The support team is really helpful and goes above and beyond what I was expecting. They copied my previous software forms manually and added them to the system so my customers could sign waivers. It is also cheaper than my previous software, so I got better software and saved money, too."
- Wellyx Review, Mike O.
"While using Wellyx, I came across limitations. Despite automated payment procedures and staff salary calculations, there may still be errors in the system."
- Wellyx Review, Luann H.
If you're running multiple systems, ClubReady's API integration makes life much easier. Users can connect it with their existing tools, and the support team is super helpful in setting things up. The automation tools are also called out as huge time-savers. Emails, appointment reminders, and follow-ups happen automatically, so gym managers don't have to manually track every lead. The setup process takes some effort, but once it's dialed in, it works like a charm.
What stands out most to me about Wellyx, based on everything I’ve seen in the reviews, is that it truly functions as an all-in-one solution. I’ve come across a lot of feedback from users who love not having to juggle separate tools for scheduling, payments, and client management. Once users get familiar with the layout, the interface is often described as smooth and intuitive. I noticed several reviewers mentioning that after the initial learning curve, their teams had no trouble navigating the platform.
The mobile app is generally seen as helpful, especially for quick tasks on the go. That said, I’ve seen a few reviewers express a desire for more robust functionality on mobile—things like deeper customization and a more refined UI/UX to match the desktop experience. It works, but there’s definitely room to elevate the mobile side of things.
Overall, Wellyx seems to be a solid pick for teams looking for a platform that balances automation, customization, and data-driven insights in one place.
"I like how seamless the product is. How great the team is. Everyone is helpful, knowledgeable, and personable. Ease of integration implementation is always a plus!"
- ClubReady Review, Danielle P.
"System crashes quite often, not that user-friendly, not that great for auto-renewals."
- ClubReady Review, Verified user.
Have more questions? Find more answers below.
Yes! Many solutions offer scalable features for small, medium, and large gyms. Apart from gyms, these gym management software solutions also offer wellness, yoga, and other fitness studios with similar features.
It allows gyms to register new members, track attendance, send automated reminders, and manage renewals and cancellations.
Yes, most gym software platforms offer online sign-up and payment options.
Yes, many solutions send automated reminders via email, SMS, or push notifications.
Yes, many gym management systems allow members to book classes online or via a mobile app. Some platforms allow waitlists and notify members when a spot becomes available.
Many gym management solutions integrate with CRM tools, email marketing software, fitness tracking devices, and accounting platforms. Some software includes or integrates with access control systems like RFID, barcode scanners, or fingerprint entry.
Pricing varies based on features, number of users, and gym size. It can be a monthly subscription or a one-time purchase. Many gym software providers offer free trials or demos.
After exploring a variety of gym membership management software options, it's clear that there's no one-size-fits-all solution for fitness businesses. Whether you're looking for seamless membership management, automated billing, advanced reporting, or all-in-one business solutions, the tools on this list offer unique advantages. From scheduling flexibility to payment processing and marketing automation, there's a perfect fit for every gym, studio, or fitness center.
Now that I've shared insights on the best gym management software options, it's time for you to take the next step. Consider your priorities—whether it's ease of use, integrations with your existing tools, or scalability for future growth—and explore the platforms that align with your business goals. Many of these software solutions offer free trials, so you can test them before making a commitment.
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