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If I’m hosting a dinner party, I have a theme, a playlist, a guest list with RSVPs, and probably a backup plan. When things are organized, the experience is better for everyone.
And honestly, the same goes for managing events on a larger scale. Whether it’s a corporate conference, a webinar series, or a hybrid networking event, having the right tools can make or break the entire process.
I’ve seen firsthand how messy things can get when you’re juggling spreadsheets, emails, registration forms, and last-minute changes without a centralized system. That’s why I decided to find the best event management platforms. I dug through thousands of G2 reviews to pick solutions that combine powerful features, user-friendly interfaces, and automation that actually make your job easier.
After evaluating 25+ event management software, I’ve narrowed it down to the platforms that truly stand out. Whether you're an event planner, a marketer, or just someone trying to pull off a seamless experience, this list is for you.
According to G2 Grid Reports, these best event management software solutions are top-rated in their category. Pricing varies depending on the size and nature of the event. Pricing details are available upon request.
Event planning isn’t all checklists and color-coded event calendars, especially when you're managing multiple stakeholders, tight deadlines, and high expectations. I’ve been on the front lines, coordinating college fests to helping out at a large-scale professional event during my internship. I know how important each detail is.
That’s why I focused on tools that could do more than just manage tasks. Event managers want platforms that can help with event creation, simplify ticket sales and registrations, manage guest lists, build agendas, promote the event, and keep attendees engaged. And after the event? Solid reporting and KPIs to see what worked and what didn’t.
Across reviews, I saw some tools that stood out for their intuitive design, while others came with automation, built-in marketing automation, and real-time analytics. The best ones offered the perfect balance of power and simplicity.
After going through thousands of reviews, I’ve narrowed it down to the six best event management platforms I recommend.
I kicked off this list by analyzing G2’s latest Grid Reports to pinpoint event management tools that consistently stand out for usability, feature completeness, and market presence. That gave me a solid foundation of platforms trusted by event organizers across industries and company sizes.
From there, I used AI to surface common patterns across thousands of verified G2 reviews, digging into what users value, where they face friction, and which platforms balance simplicity and functionality. I also looked closely at how each tool supports event creation, ticketing, attendee engagement, and post-event reporting.
I also consulted professionals who’ve worked with the tools firsthand and validated their insights against broader user sentiment on G2. Every insight in this guide is grounded in real user experiences, not surface-level marketing.
The screenshots included throughout this article reflect a mix of publicly available material and verified visuals sourced from vendor G2 profiles. My recommendations are shaped by current user preferences, platform updates, and G2’s proprietary scoring system.
When I host a dinner party, I like things to run like clockwork. I’ve got a plan, a playlist, a seating arrangement. It’s not about being rigid; it’s about creating space to actually enjoy the moment.
That’s exactly how I approached event management platforms. On the surface, many of them promise similar things. But once I dug in the reviews, I realized not all of them delivered where it really counts. Some had features users never used, while others missed the basics to be relied on. I also looked at the event planning checklist to help me have a guide to fall back on.
When I think about what sets top event management platforms apart, it’s not just about organization—it’s about creating breathing room. The best tools, according to G2 reviewers, aren’t just functional; they free you up to focus on the bigger picture: the attendee experience. Here’s what I’ve learned to prioritize when evaluating platforms:
After evaluating various event management platforms, I’ve selected the six best software solutions that stood out to me and G2 users.
To be included in this category, a solution must:
*This data was pulled from G2 in 2025. Some reviews may have been edited for clarity.
I spent a lot of time reviewing Webex Events & Webinars and what stood out the most in reviews was that the platform is genuinely easy to use. Even folks who didn't consider themselves tech wizards said they didn’t need hours of onboarding to figure things out. The interface is clean, and setting up your first webinar feels pretty intuitive. It's straightforward to customize your event and be ready to go without much hand-holding.
And speaking of help, I scanned through several reviews that said the support team is amazing. Anytime users had a question, someone was there (quickly!) to walk them through it with patience and clear answers. It’s rare to find support that feels this responsive and human these days, and I was very impressed reading that.
Feature-wise? The tool seems to be packed. High-quality audio and video, screen sharing, live polls, Q&A, and custom registration pages. Reviewers mentioned how much they loved being able to brand the event pages to match their company’s vibe. The platform can also handle large audiences without crashing or glitching out.
Though it's worth noting that not everyone was happy about the pricing. Users mentioned that it can get expensive as you opt for higher tiers, especially if you’re a small team or startup. The free version is decent, but you’ll likely want to upgrade to unlock the features that really make Webex shine.
I also came across mentions of a few technical hiccups. Occasionally, audio or video will lag, or features don’t behave quite the same on mobile as they do on desktop. It’s nothing deal-breaking, but it's still worth noting if a lot of your attendees are tuning in from their phones.
The consensus on UI/UX is that it is generally fine but could use some polish. Some parts of the dashboard feel a bit harder to find than they should be. People stated that they had to do a little digging around looking for a setting.
Lastly, while the tool seems to have a long feature, reviewers said that a few things could be improved: better email template customization, advanced reporting, or smoother integrations with third-party tools.
"Its easy interface allows you to connect with a larger audience in a cost-effective way beyond geographical limitations. It's easy to implement with minimal investment, maximizing your return on marketing efforts. It offers a variety of interactive features like polls, Q&A sessions, chat, emoji reactions, and screen sharing That enhance engagement with participants. It can be used to provide Customer support and address common concerns by offering virtual workshops or training sessions."
- Webex Events & Webinars Review, Nimish K.
"There should be an improvement in the technical glitches that occur from time to time, like problems with audio or video that may hinder a meeting. Another resource-hungry nature of the platform remains as it demands good internet connections as well as decent computing power."
- Webex Events & Webinars Review, Sonali R.
Need a smoother way to handle sign-ups and ticket sales? Explore the top event registration and ticketing tools.
After digging into Cvent EventMarketing & Management, one thing becomes clear: the platform is built for depth and scale. G2 reviewers mentioned that there's an initial learning curve, but you can surely rely on the tool. There's a lot of love for how Cvent brings everything into one place: event websites, registration, budgeting, communication, on-site logistics, and reporting. It’s especially great for teams that are juggling a lot of moving parts and need a centralized hub.
One recurring theme was attendee management being a breeze, especially with features like mass updates, easy bulk uploads, and granular control over attendee details. I found that users could make sweeping changes across hundreds of attendees without having to start from scratch, which is a huge time-saver.
Registration is deeply customizable, and that’s where Cvent really shines. Reviewers said that they could create custom registration paths, insert widgets, use data tags, and even tweak custom contact fields to gather exactly the info they needed from different attendee types. The ability to automate email responses also streamlined communication.
I noticed a lot of shoutouts for reporting, too. Not only does the tool allow the generation of detailed reports, but users can also share them through web portals with non-Cvent users. This is helpful when leadership needs updates and doesn’t want to log into a new tool. The data is clean, exportable, and easy to segment. That said, some feedback noted that the survey reporting isn’t quite on the same level. It works, but it doesn’t give the same flexibility or visual insights users get from the event reporting tools.
Cvent consistently earns praise for its customer support. According to G2 reviews, users appreciate the 24/7 assistance available via phone, chat, or case submission—especially during crunch time. Many note that response times are short, and support reps are quick to troubleshoot confidently.
That said, the platform's complexity can be intimidating. With a wide range of features, configurations, and backend layers, many reviewers said they felt overwhelmed at first. It’s common to spend significant time searching for a single setting hidden deep within the interface.
Some G2 reviews mentioned that the badge and certificate designer feel outdated, both in terms of look and functionality. Others pointed out customization limits when building registration sites, occasionally needing to escalate to support for changes that ideally should be editable in-platform.
On the technical side, a few pain points came up around bulk uploads and contact field management. The upload process can be surprisingly sensitive. Reviewers noted that even minor formatting issues like extra spaces or capitalization errors can cause problems. And when it comes to custom contact fields, some users said they’ve had to recreate the same ones repeatedly across different registration paths, which slows things down.
"I like the diversity of Cvent. It offers a lot of customization and features that you don't see in most registration tools. There is a wide variety of services and products, and the way they can integrate easily with external systems is great."
"Some of my team members are not as tech-savvy as others and can find the many features overwhelming. Once you're familiar with all of the options, it's easy to find what you need, but it can take time to learn all of the caveats."
- Cvent Event Marketing & Management Review, Brittany P.
Promotion is half the battle. Discover event marketing platforms that help you fill seats faster.
From what I gathered through the reviews, using Whova feels like having an entire event in the pocket. It pushes together all the moving parts of a conference in a way that makes the experience smoother for users
I love how many reviews said that the app was super easy to get into. There was no need for a tutorial to figure things out. The dashboard was clear, and users could get to what they needed with just a couple of taps. The agenda management feature also stood out among G2 users. They loved being able to customize their schedule, view session descriptions, and get reminders so as to not miss anything. The ability to sync with the calendars is also a small touch but a big help.
Several reviewers also appreciated how seamless networking felt. I read a lot about the ease of browsing attendee profiles, messaging people directly, and even scheduling meetups right through the app. It makes connecting before, during, and even after the event way easier than it normally is.
Whova packs in a lot: Q&A sessions, photo contests, leaderboards, lead capture via QR codes.
A few reviewers mentioned that the navigation within Whova wasn’t always as intuitive as they’d hoped. Some found it challenging to return to a previous page or locate certain features, and occasionally, they landed in the wrong section by mistake. Notifications were another area that drew feedback. Users noted receiving frequent alerts and said it wasn’t always easy to filter or prioritize the ones that mattered most.
The app was generally described as stable and reliable, though a few users encountered minor hiccups, like slower load times or a one-off login issue. While these didn’t seem to be deal-breakers, they created brief user experience interruptions.
Still, the good outweighs the bad. For an event app, Whova delivers a robust, mostly polished experience that makes attending (and surviving) a packed event much easier.
"The best things that I liked about Whova was the ease of use. Scanning attendees in to conference via QR codes was a breeze. Having the full agenda and my agenda at my fingertips was perfect for knowing when and where to go. Uploading photos was super easy and instant sharing with colleagues was fun! Having the ability to connect with attendees that I never would have met or known otherwise was certainly a bonus. Thank you so such a wonderful first time experience with Whova!"
- Whova Review, verified user.
"Some things were hard to find and limiting. We wanted attendees to know about a post conference pub crawl with an itinerary, but we couldn't figure how to blast it out to the entire conference. It was also a maze to find the event among all the community posts. It also seemed like it was limited to 50 attendee invites."
- Whova Review, Eesa A.
vFairs has repeatedly been described as a bit of a game-changer for hosting digital experiences. If you’ve ever tried cobbling together webinars, booths, and networking tools from a bunch of platforms, you know how messy it gets. With vFairs, it’s all under one roof.
Right out of the gate, the first thing I noticed in the reviews was the customer service experience. It’s not just decent; it’s amazing. Users mention having a dedicated project manager who literally held their hand through the whole process. Anytime they had questions, even last-minute ones, the vFairs' team got back with fast and real solutions.
The platform itself? Super user-friendly. Users reported figuring it out without much hassle. I noticed several reviews that said setting up a virtual conference with custom booths, live sessions, and networking lounges was way more intuitive than expected. I was also impressed by the mentions of the interactive virtual environment, the auditoriums, the exhibit halls, and even the avatars that gave the event a polished and immersive vibe.
However, I kept circling back to reviews about a couple of minor technical glitches during live events—nothing catastrophic, but enough to give a scare. Also, piecing together the feedback, I realized that if your team’s not in the same timezone as vFairs support, there might be a slight lag in communication. It's not a deal-breaker, but something to plan around.
And while the mobile app works, it’s not quite as slick as the desktop version. I’d recommend encouraging attendees to use a computer if they can.
"The ease of creating different websites for our different events. I'm not an operations person but ultimately we chose to work with vFairs because of the NetSuite integration. For me, the marketing features were simple and efficient. My experience was incredible thanks to Syed. He was very patient with me trying to understand different features and the many changes that we threw at daily. We knew that he'd be able to answer our questions and implement any changes in a timely manner. He's a major asset to your team!"
- vFairs Review, Brittany B.
"This platform is ideal for external events, but it would be great to adapt it for internal events in remote-friendly companies by enhancing gamification and enabling avatars to speak."
- vFairs Review, Olexandra P.
Want to keep attendees engaged on the go? Check out the best mobile event apps for a seamless event-day experience.
Swoogo makes a strong first impression, especially with its ease of use. The onboarding process is described as seamless, and it's easy to figure out where everything is. No long training sessions, no clunky walkthroughs. Reviewers state that the clean and intuitive interface makes building out their first event almost effortless. And Swoogo University is the cherry on top. Once people explored a bit more, they realized just how flexible and customizable the setup could be.
What really sold me, though, were reviews about the registration form builder. I read that it's robust, super flexible, and integrates smoothly with the rest of the platform. Users report running multiple events at once using Swoogo, and it handles them all with ease. The reporting process also gets a boost—users called out how the built-in analytics and HubSpot sync made data pulls much more efficient.
Swoogo gets a lot of praise for its support team, and it’s easy to see why. Reviewers consistently described the help they received as fast, friendly, and genuinely invested in making sure their events went off without a hitch. One thing that stood out to me? A few users even mentioned getting support late at night—which speaks volumes about the level of care behind the scenes.
Another highlight is the pricing model. Instead of paying per registration, Swoogo charges per user. That means teams don’t have to worry about fluctuating signup numbers or restricting platform access. According to G2 reviewers, having unlimited events and registrations has opened the door to larger, more scalable programs, especially for teams running events across multiple regions.
That said, there are a few limitations. The mobile app doesn’t offer the same level of functionality as the desktop version, which some users found challenging during on-site activities. Badge printing was another area reviewers said could use a refresh. Several mentioned that automatic printing at check-in would be a welcome upgrade.
There’s also a bit of a dependency on in-house design or dev resources. For teams without that, some reviewers said they leaned on Swoogo’s professional services to handle advanced customizations. Thankfully, those services tend to get high marks. And with new certifications rolling out, it’s getting easier for teams to tackle things themselves without outside help.
Across the board, reviewers described Swoogo as fast, modern, and thoughtfully designed.
- Swoogo Review, Ian D.
"One down side to Swoogo is finding external support for it if you do not have a in house expert or require custom designs. However, Swoogo has released certification classes that can help you improve your skills. Ultimately, you may need some web design/developer skills to fully unlock it's potential. Swoogo also has professional services that you can leverage at an extra cost that can prove helpful if within your budget."
- Swoogo Review, Luis S.
SpotMe really seems to shine when it comes to managing large-scale corporate events. Based on what I have seen in G2 reviews, the mobile app makes a big difference. It has everything attendees need in one place: agendas, speaker bios, live polls, and push notifications, so everyone knows exactly where to go and when.
What stood out to me in G2 reviews was just how customizable SpotMe really is. Many users talked about being able to tailor the app layout, build out dedicated pages for different session tracks, and manage everything through a sleek, central CMS. The backend came up as powerful but a bit complex. Once reviewers figured out the structure, most said it was easy to maintain and scale.
Support was another bright spot. Several users shared that they had last-minute changes, and the SpotMe team jumped in without hesitation. Whether adding a new page, updating a speaker profile, or even rolling out a full app reskin, reviewers appreciated how responsive and solutions-focused the support team was.
Reporting received mixed feedback. The dashboard covers the essentials—session attendance, engagement metrics, and other core data points, but a few users wished it offered more advanced insights, especially for post-event analysis.
Overall, SpotMe seems like a strong pick for teams that care about delivering a branded, high-touch experience. Just be ready to put in some effort upfront to learn the platform’s full capabilities.
"SpotMe is awesome! The interface is really customizable, enabling us configure specific pages to fit our needs. Their support team is fantastic too – with fast turnaroudns on changes and really knowledgeable of how to present particular pieces of information. The project we've completed with SpotMe has been delivered without any hiccups. Highly recommend it for anyone needing a flexible and reliable event management app/tool!"
- SpotMe Review, verified user.
"It does require some comfort around digital products, codes, and a lot of time to get to grips with the many aspects to the backstage - but learning these will help you to make a great, personalised event."
- SpotMe Review, Rachael F.
Have more questions? Find more answers below.
An event management platform is a software solution designed to help organizers plan, manage, and execute events more efficiently. It typically includes tools for registrations, ticketing, agenda creation, attendee engagement, email marketing, analytics, and more. All in one place.
Yes! Many of the best platforms support virtual, in-person, and hybrid events. They often include features like live streaming integration, virtual booths, interactive sessions, and real-time chat to enhance the online attendee experience. There are also several corporate event management software and event management software for nonprofits that cater to specific needs. Choose a event management software that best suits your requirements.
Pricing can vary widely. Some platforms offer free plans or trials for basic needs, while more robust tools charge monthly or per-event fees depending on the number of attendees and features used. Most offer tiered pricing to suit different event sizes and budgets.
Many tools include post-event reporting, attendee feedback surveys, engagement metrics, and email automation to help you gather insights, send thank-you notes, and plan better for future events.
Yes! Most platforms let you customize event pages with your logo, colors, and custom URLs. Some even offer white-labeling options for agencies or enterprises looking for a fully branded experience.
Most platforms integrate with payment gateways like Stripe or PayPal, allowing you to collect payments securely and track ticket sales in real time. You can also set up different ticket tiers, promo codes, and discount structures.
Just like I wouldn’t throw a party without prepping in advance, I wouldn’t manage an event without the right platform backing me up.
Now that you’ve seen my top picks for the best event management platforms, it’s time to take the next step. Think about your event goals, your team’s workflow, and the kind of experience you want to create, then choose a tool that supports that vision.
Whether you’re planning your first event or you’ve been doing this for years, the right platform can help you stay organized, keep your sanity, and deliver an event that runs as smoothly as your favorite dinner playlist. So go ahead, pick your platform, start planning, and bring your next event to life.
Want to streamline even more of your marketing workflow? Check out the best marketing automation tools to help you stay ahead and save time.
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