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What Is a Sales Cycle? 7 Steps for Creating One That Works

July 1, 2021

sales cycle

Successful sales efforts are seldom random, and organizations leave nothing to chance.

To drive consistent sales growth, they follow a set, repeatable pattern in their sales work. It includes mapping the buyer journey, buyer personas, sales cycles, referral programs, and more. Generally, organizations that see long-term growth guide their sales reps through every step of their sales journey.

Why is a sales cycle important?

A well-defined sales cycle helps you with the following advantages:

  • Identifying areas of improvement. You can identify at what stages the prospects tend to drop and optimize those stages accordingly. If prospects drop off after you make the sales pitch, it indicates that they don't see any unique value in your product, and you need to modify your pitch to suit their needs.
  • Forecasting future sales. Based on the length of your sales cycle, you can forecast how many deals each sales rep could close in a month or quarter. You can also determine whether or not a prospect will convert.
  • Training new hires. Every new sales rep should have a well-defined sales strategy to follow. This helps the trainees better understand the sales processes and identify the stage where they need further training.

How to create a sales cycle

When creating a sales cycle, you need to factor in: 

  • Your product
  • Your buyer persona
  • The number of decision-makers
  • The price of the product
  • Prerequisites for using your product 

Selling a B2B product requires relatively more decision-makers, high-value deals, and a longer sales cycle. Whereas for consumer goods, the sales cycle tends to be shorter because of the (usually) lower deal value and the smaller number of decision-makers involved. In either case, while most sales cycles have a set of common logical steps, they need to be customized according to the product and the type of buyer.

7 stages of a sales cycle

Now that you know what a sales cycle is and why it is necessary, let’s look at the different stages of a sales cycle.

sales cycle

1. Prospecting for customers

The first stage in a sales cycle is prospecting for customers, i.e., identifying potential customers. First, you need to define your ideal buyer persona by answering the following two questions:  

  1. What is the main issue or the problem that your product aims to solve?
  2. How is your product different from other similar products or solutions in the market? 

As you continue to think and find answers to these questions, you get a clear idea of your product’s unique selling point and key value proposition. Once you identify your USP and KVP, you can easily define your ideal customer profile or buyer persona.

Buyer personas must include the following attributes:

  • Who are your customers (their demographics, designations, ages, etc.)? 
  • What problem can your product solve for them (reduce CAC, improve CTR)?
  • How are they currently tackling a problem? Do they have a workaround? Are they using your competitor’s product?
  • What are their key motivations? Each buyer persona can have unique motivations; a sales leader might be looking to increase revenue; an investor to appreciate their money’s value.
  • What’s the major challenge when selling to a customer? They may be reluctant to change or opt for other cheaper alternatives.

After creating your ideal buyer persona, generate a database of potential leads who match that profile. This can be done via lead databases such as Zoominfo, Crunchbase, or popular social media platforms like LinkedIn.

For B2B, you also need to identify the individual prospects that you can contact – decision-makers or those who have the power to influence the purchasing decisions.

2. Preparing to contact potential customers

In the second stage, prepare and research your prospects. If you’re a B2B vendor, you need to know a prospect’s company history, business type, top customers, key competitors, industry insights, recent achievements, and so on.

You can get this information from their company website, press releases, social media handles, websites like G2, and many other similar platforms. If you sell directly to a customer, research their key demographics, needs, concerns, and limitations.

Once you’re prepared, you also need to identify the best ways to contact your ideal buyer persona. It could be through emails, cold calls, social media, or a combination of different communication channels and methods.

3. Contacting and qualifying customers

In the third stage, you contact the prospects for the first time. The first call is a do-or-die moment for most businesses. You get one shot at creating a great first impression. Use this call to understand your prospects and their needs. 

Ask open-ended questions. While setting any sales target for the current financial year, ask your prospects how they plan to achieve these targets; determine their approach. Asking open-ended questions allows customers to talk, helping you to build a good rapport at the same time. 

Do not pitch your product just yet. First, provide an overview of your product and qualify the prospects to see if they’re fit to move forward in the sales funnel. You can use BANT, a popular framework, to qualify prospects. 

BANT stands for:

  • Budget: Does the prospect have the required budget for your product?
  • Authority: Can your contact person sign off on the purchase or influence the decision-maker?
  • Need: Does your prospect need your product?
  • Time: A realistic time frame of when they can make the purchase.

Sales teams consider a prospect qualified if they meet two, three, or all of the BANT criteria. This varies depending on the type of products and the business.

The initial sales call aims not to sell but to know more about the prospects, their motivations, and key pain points. You should use the introductory pitch to make a positive impression and earn your prospect’s trust. 

79% 

of the prospects want their reps to be trusted advisors who add value.

Source: zety.com

4. Presenting your product or service

Presenting your product or service is the most important stage in a sales cycle. You have identified, contacted, and qualified the prospects. Now you pitch your product. Sales reps often only talk about a product’s features, which isn’t enough. To improve conversions, your pitch should include the following aspects.

Feature mapping

While qualifying the prospects, you also learn more about their needs. Therefore, explain the product features that are relevant to a prospect’s needs. If you’re selling a CRM solution to a sales manager, explain how it provides a 360-degree overview of all buyer interactions rather than how it’s used to automate marketing campaigns. Your pitch should address a prospect's immediate needs.

Unique Selling Point

What is the unique difference between your product and the others on the market? Is it cheaper, easier to use, or has additional features? Emphasize this in your pitch. Identifying and presenting your product’s USP will help your product stand out in a prospect’s mind.

Outcome specification 

Specify the expected business outcomes of using your product. If you’re selling a marketing automation software, clearly explain what marketing goals the prospect can achieve using your product ( improved email campaigns, enhanced social media marketing, etc.). Make sure your prospects know why they’re using your product and what results are expected.

ROI discussion 

Quantify the outcome in monetary terms - improve revenue by 23%, save $500 per user, and so on. The prospect should see the monetary value of purchasing your product, which enables quick decision-making. 

Your sales pitch should be less about what your product has and more about what it does. Sell the shade, not the branch.

5. Handling objections

Once you make the sales pitch, prospects start voicing their concerns about your product. Although sales reps face sales objections all the time, many fear these objections and view them as potential obstacles, whereas a prospect raising objections is actually a positive indicator. It shows that they’re considering your product but have some issues that need to be ironed out. 

So what can you do to handle objections? Use the right tools and techniques to address concerns and resolve them in time. 

One of the most widely used and effective techniques to handle sales objections is LAER, which includes:

Listening

Actively listen to the prospects. Make sure that you don’t interrupt them while they’re talking. Often, sales reps interrupt the prospects by assuming what the objection is (commonly known as Heuristic bias) and providing ready-made answers. If you have a prepared response, it means that you weren’t listening. You should always listen to understand, which shows that you care about your prospects and are keen to answer their questions.

Acknowledging

Acknowledging the objection shows the prospect that you’re actively listening. A simple way to acknowledge is to mirror or repeat the last few words or critical words of the objection.

Suppose a prospect says, “I am not too sure if we can get into a contract with you at the moment,” you can acknowledge with, “I understand you have issues getting into a contract with us in the current situation.”

There are two potential objections here. Acknowledging them will help you identify which is more important for the prospect - getting into a contract with you or getting into a contract under the present circumstances.

Exploring

Before exploring suitable responses, verify. Prospects may use objections as a smokescreen for something deeper. Often price objections are raised because the prospects don’t see any value in the offering. That’s why you need to probe further to understand the real objections and explore suitable responses.

Responding

Once you have a clear understanding of the prospect’s objection, provide a suitable response. Be sure to address every objection. Unaddressed objections can be major deal-killers.

You also need to be prepared and understand the top concerns of your prospects. Typically, sales objections are of the following types:

  • Need objections: The prospect may not need your product.
    What should be your response? Don’t take this objection at face value. The prospect may not yet realize that they’re experiencing a problem. Probe further; ask questions about how they’re currently solving a particular issue and explain what they’re missing out on by not using your product. 
  • Pricing issues: The prospect may find your product expensive.
    What should be your response? Re-emphasize the ROI of your product. Highlight the cost of doing nothing. Determine what they miss out on in earnings or savings (both time and resources). And if they still don’t budge, look for workarounds - monthly or quarterly subscriptions, pay-as-you-go options, or something similar.
  • Constraints: The prospects may be worried about the technical feasibility or the contract terms.
    What should be your response? Ideally, you should alleviate these concerns, but if your prospects aren’t convinced, bring in the domain experts. You can have your legal counsel explain the contractual terms, your Engineering team explain the tech feasibility, and so on.
  • Competitors: Is the prospect happy with your competitor’s product over yours?
    What should be your response? Focus on the following key areas to assess your competition:
    1. Highlight the relative advantage of using your product over your competitors.
    2. Ask your prospects if they're facing any common issues. This will make them think about the issues they face with the current product and open up a healthier discussion.
    3. Never bad-mouth your competitor. Putting down the product the prospect already uses is akin to questioning their judgment. And no one likes to be shown a fool. This makes the prospect defensive and likely to be biased against you and your product.

The key to handling objections is preparation. Make a list of all the objections that you’re likely to encounter with the appropriate responses. Constantly update and share it with the rest of your team.

6. Closing a sale

At this stage of a sales cycle, prospects become paying customers. It is therefore important to close your sale using the right closing techniques. Some of these closing techniques are:

  • The puppy dog close. Get your prospects to sign up for a free trial so that they can experience the value of your product first-hand.
  • The assumptive close. Schedule appointments or send your prospects all the required billing information to make a purchase. This technique only works if you’re sure that the prospect will purchase the product.
  • The take-away close. If the prospect is adamant about hefty pricing, you can sign them up for a limited feature use case. This way, the prospects get to know what they can gain by using your product. Of course, this only works if your product is customizable; otherwise, you might have to withdraw from the deal.
  • The now or never close. Create a sense of urgency with a limited offer or a special deal.
  • The question or consultative close. Re-state the value of your product and check for any unaddressed concerns. This closing technique works well with complex products.

Also, ensure that there’s minimum documentation and a simple billing process to create a smooth buying experience for the prospects.

7. Following up with converted customers

It’s not the sole responsibility of the customer success or support team to retain the customer. The sales teams also play a major role in this. 

You were their first point of contact; they purchased the product from you because they trusted you. It’s now up to you to maintain a good working relationship with the customers - follow them up, check for any issues, and ask for feedback.

If you have any customer marketing initiatives, invite your customers and share relevant materials. Keep them informed of product and feature updates. This will help your customers get the maximum benefit from your product while getting you repeat business and referrals.

Remember, it’s easier and cheaper to retain an existing customer than gain a new one.

Navigate the sales storm with a functional sales cycle

Effective sales cycles should factor in the buyer's journey as well. This includes having a thorough understanding of your buyer persona, their requirements, preferred communication channels, and other relevant details.

70% of the buyer’s journey is complete before the first contact with a sales rep. So, for your sales cycle to be effective, sales and marketing should be appropriately aligned to ensure that only suitable prospects are targeted. 

The sales cycle is the bedrock of successful sales strategies. A good sales cycle shouldn’t be a stagnant, one-time affair but constantly evolve with the circumstances. Sales teams need to be fully familiar with the sales cycle to navigate the sales storm successfully.

Step up your sales team's progress by visualizing complex information and data using a sales funnel.

crm software
Nurture customer relationships

Get an integrated view of customer interactions and build strong relationships in your sales cycle with CRM software.

crm software
Nurture customer relationships

Get an integrated view of customer interactions and build strong relationships in your sales cycle with CRM software.

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