Are you on the hunt for a new office manager?
Finding a good one is no easy task, as office managers are vital to the success of a business. They affect just about every person at your company at some point. Whether this is the first time you’re hiring an office manager, or you’re looking to improve on your hiring process, you need to understand exactly what you’re searching for in a candidate.
An office manager can have any number of responsibilities you’ll need to be familiar with to properly hire the right person for the job.
What does an office manager do?
An office manager is responsible for ensuring an office runs like smoothly every day. They take stock of office equipment and supplies, greet visitors, set up appointments and conferences, manage office expenditure and budget, and create an environment where employees can thrive at their jobs.
Even if you know what skills you need an office manager candidate to possess, it’s not always easy to communicate that through a job description. The way you write a job description can make or break the quality of talent you receive applications from.
A good job description is also a crucial element of your employer branding efforts. Including details of your company values and culture can ensure that candidates will connect with not just the position, but your organization as a whole.
Interested in learning more about how you can be a successful recruiter?
Office Manager duties
Use these example duties as a way to craft an office manager job description for your company.
- Maintain a safe and secure working environment
- Partner with HR to maintain office policies as necessary
- Organize and schedule meetings and appointments
- Coordinate with IT department on all office equipment
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Provide general support to visitors
- Responsible for developing and implementing office policies by setting up procedures and standards to guide office operations
- Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff
- Participate actively in the planning and execution of company events
- Allocate available resources to enable successful performance
- Ensure filing systems are maintained and current
- Ensure security, integrity, and confidentiality of data
- Design and implement office policies and procedures
How to become an office manager
In most cases, becoming an office manager requires very little formal education. Experience with or knowledge of business administration will be a major asset for any candidate however.
Proven office management, administrative, or assistant experience are good to have on your resume, along with excellent time management skills and ability to prioritize work. Additionally, attention to detail and problem solving skills, written and verbal communication skills, strong organizational and planning skills are essential.
An office manager can also find success by gaining knowledge of budgeting, data, and administrative management practices and procedures, human resources management practices and procedures, and business and management principles.
|Related: Check out our list of the best free office software.|
Finally, in today's digital age, it's essential that an office manager has the computer skills to adequately deal with certain software packages that an office may use for budgeting and administration.