If those entities send you paperwork or a contract through Microsoft Word, you’ll need to know how to insert your signature into the document.
Likewise, if you are the official entity asking for a signature, you’ll need to know how to insert a signature line into Word documents. I will explain both processes below.
How to insert a signature line in Word
Here’s how to insert a signature line into a document so you may send it to the receiving party to sign.
1. Create the Word document
Before you add a signature to the document, make sure you’ve created the contract and it is ready to be signed.
2. Select “insert”
Select “insert” at the top of the Word window and find where it says “signature line.” Select “signature line.”
All screencaps are from a video originated by Madeline Cook of 365Ninja
3. Fill out requirements
Word will ask you to fill out a form stating the suggested signer, their title, and their email address. Fill out this information.
Once you select “ok,” a signature line appears in the document, and you’re ready to send it to the recipient.
How to sign a document in Word
If you receive a document in Word that has a signature line, this is how you go about signing it.
This should go without saying, but I’ll say it anyway: before signing any documents wherein you make a financial or legal commitment, do what you can to make sure the other party is legitimate. You do not want to be in a situation where you put your signature on an apartment through a rental agency that doesn’t actually exist.
1. Open the document
Documents that require a signature will inform you of that as soon as you’ve opened them. Click on the “view signatures” button and Word will take you to where your signature is requested.
2. Add your signature
If someone has added a signature line to the document, you’ll see a box with an “X” inside it, indicating this is where you are supposed to sign. Double click inside of this box.
A window will open up. Inside this window, you can type your name, which qualifies as signing. Alternately, you could select an image of your handwritten signature. This is only an option if you’ve previously photographed your signature and scanned it into your computer.
3. Send the document back
Once you’ve signed a document, it’s ready to be sent back. Word will include a message at the top that the document was “marked as final.” This is to discourage anyone from making changes, as the signee has only agreed to the document as-is.
That’s the word on signatures
And that’s how you turn a Word document into a secure and binding document. Again, I caution you to only exchange documents with people you trust, and through a secure and encrypted connection.
Grace Pinegar is a lifelong storyteller with an extensive background in various forms such as acting, journalism, improv, research, and content marketing. She was raised in Texas, educated in Missouri, worked in Chicago, and is now a proud New Yorker. (she/her/hers)