A Guide to Using Google Docs Offline

Emily Goorevich
Emily Goorevich  |  May 6, 2019

It is difficult to match the convenience of Google Docs.

Once you’ve signed into your Google Account, no matter the location, you can edit, share or create a document from any computer or mobile device. It is an attractive option to keep all of your work in the cloud, especially if your lifestyle tends to be on-the-go. However, there is a drawback to doing all of your work online; without internet connection you're suddenly left without access to any of your files.

Luckily, Google Docs has you covered, and if you plan ahead, loss of internet connection won't cause any major setbacks.

Follow this step-by-step guide to learn how to use Google Docs offline.

How to use Google Docs offline

Loss of WiFi shouldn’t be the reason that you miss a deadline or can’t access an important document. Google has made it simple to work even when you're offline.

Tip: Follow these same instructions if you're working in Google Slides or Google Sheets.

1. Make sure you’re connected to WiFi

It’s important to remember that these steps are preventionary and you must be connected to the internet to turn on offline access.

2. Open the Google Docs home screen

To start, sign into your Google Account on a computer and open the home screen for Google Docs.

how to use google docs offline

3. Click the hamburger menu icon and choose “Settings”

At the top left of your screen, you’ll notice three lines stacked on top of one another. This is the icon for the main menu. Once you click, a menu will appear on the left of the screen. From there, choose “Settings.” 

how to use google docs offline

  

how to use google docs offline 

4. Turn on offline and click “OK”

Once you choose “Settings” a pop-up box will appear on the screen. Turn on offline, by clicking on the toggle switch. From there, click “OK” to ensure that all the changes you’ve made are saved.

For another way to improve your work efficiency in Google Docs, check out how to chat in Google Docs.

Congrats! Now you can access all your Google Doc files offline

You can rest easy knowing that whether you’re traveling or are just experiencing a bad WiFi connection, you now have the ability to create, edit, and share any of your documents.

TIP: Are you a big fan of Google Docs? Leave a review on G2 to help your peers.

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Emily Goorevich
Author

Emily Goorevich

Emily Goorevich is a content marketing intern at G2 Crowd. She is currently a senior at Miami University in Oxford, Ohio, studying Political Science and Strategic Communications. She is originally from Maryland and loves reading, listening to podcasts, and falafel.