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9 Best Free Online Scheduling Tools in 2019

Courtney Moran
Courtney Moran  |  January 21, 2019

Scheduling just about anything can be a daunting task.

Whether you are scheduling employee shifts, online appointments, or work meetings, automating these essential tasks is one way to increase productivity and work smarter, not harder. It all comes down to aligning schedules, whether they’re those of your employees, colleagues, or customers. Without the right software, this task can seem insurmountable.

Luckily, for small businesses, solopreneurs, and busy professionals alike, there are many free and easy-to-use scheduling solutions available. The free offerings we’ll discuss include employee scheduling software and online appointment scheduling software.

See the Highest-Rated Online Appointment Scheduling Software, Free →

Benefits of employee scheduling tools

There are many advantages to using free schedule makers, such as instantaneous, streamlined automation. Let’s review the advantages and features of some free employee and appointment scheduling solutions.

Improved communication — Software connects business owners to their employees and customers in an instant. These solutions are available online or via mobile and often come with email, text, and push notifications to keep everyone up to date and in the know.

Easy to use — These solutions provide easy methods for schedule creation and management. Schedule availability can be assessed with ease and calendars easily kept up to date.

Streamlined and automated — Solutions often provide employee schedule templates or examples for guidance or reuse.

Additional features of these tools include:

  • Employee availability
  • Time off requests
  • Calendar updates
  • Automated reminders via text, push, or email
  • Integrations with calendars
  • Employee schedule template

Best free scheduling apps 2019

The list we’ve outlined here includes a mix of employee and appointment scheduling solutions with free offerings. This does not include products that are free temporarily or offer free trials. They may only support one user or one project, but they’re truly free offerings. Scaling, however, will often require full investments. These scheduling products are ranked by user satisfaction score as of Dec. 29, 2018.

These products alone have well over 5,100 validated user reviews on G2 Crowd as of July 16, 2018, and only represent a small portion of the 65-plus presentation software offerings listed on our platform. Whenever possible, the products are ranked by user satisfaction score.

For each product we provide:

  • G2 Crowd star rating
  • Product overview
  • Highlighted features
  • Reviews highlighting what users like 

1. When I Work

free-scheduling-softwareProduct Name: When I Work
G2 Crowd Star Rating: 4.3 out of 5.0 stars


When I Work is a free (for up to 75 users) employee scheduling software that is used across a variety of industries including dining, retail, seasonal, health care, education, events, and hospitality. This solution provides employee scheduling and a time clock, and is accessible via free apps for iPhone and Android.

employee-work-schedule-appImage courtesy of When I Work

  • Online scheduler
  • Mobile apps
  • Team messaging
  • Customer support

Is When I Work right for you?  Read Reviews Now, FREE →

2. ZoomShiftemployee-scheduling-app

Product Name: ZoomShift
G2 Crowd Star Rating: 5.0 out of 5 stars


ZoomShift is free employee scheduling software designed for hourly work. Schedule templates are available and schedules can be shared via text, email or push notifications. Employees or team members can view their schedules, request time off and take on available shifts.example-free-scheduling-tool

  • Easy-to-use schedule templates
  • Schedules can be shared via text, email, or push notifications
  • Employee schedule visibility
  • Supervisor or manager permissions included

Read ZoomShift user reviews, FREE →

3. Homebasebenefits-scheduling-software

Product Name: Homebase
G2 Crowd Star Rating: 4.3 out of 5 stars


Homebase provides free employee scheduling, timesheets and a time clock, team communication, and hiring solutions for businesses with one location and an unlimited number of employees.free-time-scheduling

  • Mobile apps for employees and managers
  • Team messaging
  • Payroll exports
  • POS integrations

Browse Homebase user reviews →

4. OpenSimSim

opensimsim-freeProduct NameOpenSimSim
G2 Crowd Star Rating: 3.8 out of 5 stars


OpenSimSim is a free employee scheduling and communication platform. This software provides users with free scheduling, shift alerts, time off requests, private and group chats, unlimited locations, time cards, compliance and more.

  • Unlimited locations
  • Unlimited schedules
  • Instant messaging
  • Time off & availability

Browse OpenSimSim user reviews →

5. Findmyshiftfree-smb-scheduling

Product Name: Findmyshift
G2 Crowd Star Rating: 4.5 out of 5 stars


Findmyshift is an employee scheduling software for teams with five employees or fewer. This solution includes free scheduling, timesheets, an integrated time clock and real-time labor reports.

  • Drag-and-drop scheduling
  • Timesheets and time clock
  • Email, SMS and push notifications
  • Shift reminders

Read Findmyshift user reviews, FREE →

Free online appointment scheduling software

1. Doodledoodle

Product Name: Doodle
G2 Crowd Star Rating: 4.3 out of 5 stars 


Doodle is on online scheduling software that can help users book and organize meetings, activities, and events. This easy-to-use scheduling tool allows users to create polls that collect information regarding their colleagues’ date and time availability.free-Doodle-calendar

  • Customize meeting requests
  • Invite participants and collect feedback
  • Select best meeting option 

Browse Doodle user reviews →

2. Setmorefree-online-appt-free

Product NameSetmore
G2 Crowd Star Rating: 4.1 out of 5 stars


Setmore is a free appointment scheduling platform. It provides a booking page for creating online appointments, maintains staff profiles and customer lists, and offers email and text notification options.free-dr-appointment-app

  • Calendar
  • Customer list
  • Staff profiles
  • Booking page
  • Notifications

Browse Setmore user reviews →

3. Appointyonline-scheduling-app

Product Name: Appointy
G2 Crowd Star Rating: 4.6 out of 5 stars


Appointy is an all-in-one online scheduling software. It provides solutions to a variety of industries including health & wellness, education, health care, beauty services, fitness and recreation, government, and more.online-scheduling-free

  • Website and Zapier integrations
  • Automatic notifications
  • Mobile app
  • 100 appointments per month

Browse Appointy user reviews →

4. Calendlyfree-appointment-scheduling

Product NameCalendly
G2 Crowd Star Rating: 4.5 out of 5 stars


Calendly is an automated meeting scheduling software with a basic free plan for individuals. This free scheduling software lets users program availability, share it with others via a personalized link, and schedule directly to user calendars.


  • Calendar integrations with Google Calendar, Office 365, Outlook and iCloud
  • Unlimited events
  • Personalized Calendly link to share with others when planning meetings
  • Automated event notifications

Browse Calendly user reviews →

Next steps for selecting a best free scheduling tool

Those researching free scheduling software can sift through hundreds of verified user reviews on G2 to find the best option. Check out the employee scheduling software and online appointment scheduling software categories where you can compare products, discover available features and read user reviews.

Ready to learn more? Discover what employee engagement is or take a look at our list of the best free office software.

* Please note: Reviews may have been edited for spelling and grammar.

Courtney Moran

Courtney Moran

Courtney is G2's senior research analyst for HR technologies, with a focus on diversity, equity, and inclusion (DEI). She maintains the integrity of the HR technology space by consulting directly with HR vendors and analyzing authenticated review data. Companies and HR professionals apply Courtney’s research and publications to understand the solutions available for creating a diverse, inclusive, and engaged workplace culture. Her comprehensive research on employee engagement and HR trends has been quoted in TechRepublic, among other publications. Her coverage areas include employee engagement, corporate wellness, and talent management.