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What Is a Capital Campaign? Definition, Benefits, and How to Plan Your Own

January 22, 2019

The goal of a capital campaign is to raise funds for a specific infrastructure project that is essential to furthering the organization’s mission.  


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Looking to learn more about the benefits of a capital campaign and how to plan your own? Keep reading! 

About capital campaigns

General nonprofit fundraising is typically deployed to serve a cause as a whole. For example, fundraising activities for the Salvation Army are intended to raise money for the organization itself but don’t outline specific campaign goals. Organizations will run fundraisers to solicit more donations, but the funds they receive are not directed to any specific department.

A capital campaign has one destination for campaign funds — the building or infrastructure that the organization is trying to build. This destination is made clear from the start of the campaign, and donors know exactly where their money is going.

These campaigns may be years long and take enormous organizational effort. Because of this, the nonprofit deploying one should have a concrete campaign plan in place.

Benefits of a capital campaign

There are multiple benefits to running a capital campaign. 

Strengthen infrastructure – The first and most obvious benefit to running a capital campaign is that once the goal is hit, you will have the necessary funds to further your organization’s aims.

Boost organizational awareness – Running a large capital campaign, complete with a huge public kickoff event, is an excellent way to raise awareness of your organization.

Increase involvement – Large-scale efforts require large-scale volunteer recruitment. This may take effort, but it means your organization has a wider network from which to solicit volunteers.

Partnership potential – One benefit of running a capital is making business connections. These contacts can be particularly beneficial when it comes to partnership opportunities. For example, you may approach a major donor with a proposal. They donate to the campaign, but recognize the opportunity to improve their corporate social responsibility initiatives.

The two organizations strike up a partnership which stipulates that once a month they will send volunteers to help out for a day. They share this on social media and other platforms, your organization gets a PR boost, and you get extra pairs of hands to help out with your mission. These partnerships offer unlimited opportunities.

Creating a capital campaign plan

When creating your capital campaign plan, keep in mind the five essential steps to running an effective campaign: 


Capital campaign phases

A capital campaign has two phases: quiet and public. Viewing and treating these as distinct is integral to running a successful campaign. The quiet phase of the campaign is designed to solicit major gifts from a few donors, while the public phase is focused on soliciting as many gifts in any form.

Quiet phase 

During its quiet phase, the organization raises between 50 and 70 percent of the campaign’s overall monetary goal. The fundraising during this phase usually constitutes major gifts from a few large donors. These donors include wealthy individuals, corporations and governments. There are a lot of specifics that go into crafting a perfect quiet phase, but ensuring that you hit on the following steps is key:

  1. Well-selected prospects – The donors you will target during this phase must be highly qualified and likely to give. If they are not, remove them from the list.

  2. Approach those prospects in innovative ways – Major donors, particularly individuals, receive many proposals. Make sure that yours stands out in a personal way. If your campaign is aimed at constructing a building, for example, an excellent incentive is to offer major donors the opportunity to name a part of the building if their gift meets a certain threshold.

  3. Leave a well-constructed case statement – Your case statement is a succinct statement of the capital campaign: what it’s for, the aim of constructing the capital, and organizational successes and aims. Leave this document with major donor prospects so that your campaign stays with them and they can reference it during the decision-making process.

Public phase

The public phase is when you announce your capital campaign to the public and start soliciting gifts of any amount from all donors. While your quiet phase focused on large donations from a few sources, the public phase focuses on driving many more gifts of smaller donations into the campaign’s coffers. The public phase involves three steps of its own:

  1. Kickoff event – This is an integral part of launching your campaign’s public phase. A successful kickoff event can drum up public excitement and, with any luck, gets the phase off to the right start. Ensure that you highlight the successes of the quiet phase to demonstrate the likelihood of overall campaign success. Attendees should also have the means to donate during the event itself using either auction software or fundraising software.

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  2. Innovative fundraising – You should be using all the fundraising technology you can in order to effectively handle the donation of small gifts. This level of donor requires a different approach, but you should aim to personalize any outreach as best as you can.

  3. Follow-up – Simply introducing the campaign and seeing what comes back isn’t enough. You must consistently follow up with prospective donors and keep those who have already donated in the loop. Thank-you messages and updates on the results of the campaign are great ways to show appreciation and increase the likelihood of a repeat donation.

A capital campaign is a tool to be used sparingly during occasions of real need. You should analyze your organization’s needs and whether or not a new piece of capital will enable you to achieve that goal. If a capital campaign is a good choice for your organization, be sure to plan rigorously.

Looking for fundraising solutions to help you run a capital campaign? Check out our fundraising software category to determine what solution to us.

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